Ice Machine Maintenance- FARGO
ID: 36C26325Q0635 Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNETWORK CONTRACT OFFICE 23 (36C263)Saint Paul, MN, 55101, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (J041)

Original Source

https://sam.gov/opp/0bee76c484574610bc83cb1fecff3d0c/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified small business sources to provide maintenance services for ice machines and refrigerators/freezers at the Fargo VA Health Care System and its associated Community-Based Outpatient Clinics (CBOCs). The objective is to ensure regular cleaning and maintenance of these essential medical units, which are critical for supporting patient care and compliance with Joint Commission standards. This Sources Sought Notice is part of market research to identify Service-Disabled Veteran Owned Small Business (SDVOSB) and Veteran Owned Small Business (VOSB) participants, with responses due by April 22, 2025. Interested parties should submit a capability statement via email to Becky De Los Santos at becky.delossantos@va.gov, detailing their qualifications and relevant experience in maintaining such equipment.

    Point(s) of Contact
    Becky De Los Santos
    becky.delossantos@va.gov
    Files
    Title
    Posted
    P02 Sources Sought Notice - Services SAM .docx
    The U.S. Department of Veterans Affairs has issued a Sources Sought Notice to identify small business sources capable of servicing ice machines and refrigerators/freezers in medical settings at the Fargo VA Health Care System and its related Community-Based Outpatient Clinics (CBOCs). This initiative falls under the NAICS code 811310, with a small business size standard of $12.5 million, and seeks especially Service-Disabled Veteran Owned Small Business (SDVOSB) and Veteran Owned Small Business (VOSB) participants. The notice is meant for market research and does not constitute a solicitation or a commitment to future contracts. Interested parties must respond via email by April 22, 2025, providing a capability statement that includes their business information, relevant certifications, and experience in maintaining such equipment. Compliance with Joint Commission standards for patient care is emphasized, underlining the importance of these services to medical recovery. The facilities listed for potential service include various locations in North Dakota and Minnesota. Respondents are advised that no costs will be reimbursed for response efforts, and all correspondence should be directed to a specified contracting specialist.
    SOW Sources Sought.docx
    The purpose of the Ice Machine Maintenance contract is to ensure regular cleaning and maintenance of ice machines and refrigerators/freezers within a medical setting, which supports patient care. The contract spans a base year from July 1, 2025, to June 30, 2026, with four optional renewal periods extending to June 30, 2030. Contractors must provide all materials and labor, conducting services during designated hours with prior scheduling. Key provisions include emergency callback service within two hours at no additional cost, quarterly and semiannual maintenance per manufacturers' guidelines, and detailed reporting of non-routine repairs. The document details specific procedural requirements for various ice machine brands and refrigerator/freezer systems. It places significant emphasis on compliance with privacy training for contractor personnel working in sensitive areas. Additionally, the contract incorporates records management obligations per federal regulations, ensuring proper handling and safeguarding of federal records. This document illustrates the government's commitment to maintaining essential medical equipment while adhering to strict operational and compliance standards, underscoring a proactive approach to patient safety and service reliability.
    Lifecycle
    Title
    Type
    Ice Machine Maintenance- FARGO
    Currently viewing
    Sources Sought
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