Boiler / Chiller Maintenance Services
ID: 36C25726Q0073Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF257-NETWORK CONTRACT OFFICE 17 (36C257)San Antonio, TX, 78240, USA

NAICS

Facilities Support Services (561210)

PSC

MAINTENANCE OF HEATING AND COOLING PLANTS (Z1NB)

Set Aside

SDVOSB Sole Source (SDVOSBS)

Original Source

https://sam.gov/workspace/contract/opp/eabbccf57e4e40eb9a488b1146e10128/view
Timeline
    Description

    The Department of Veterans Affairs is soliciting proposals for Boiler and Chiller Maintenance Services at the Garland VA Medical Center in Texas. The contract requires a comprehensive range of services, including testing, inspections, preventative maintenance, corrective repairs, and emergency services, with a focus on maintaining operational efficiency and safety of critical heating and cooling systems. This opportunity is set aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and includes a base year with four one-year option periods, running from March 2026 to March 2031. Interested parties should contact Melanie Williams at melanie.williams5@va.gov or call 210-694-6378 for further details, and note that the deadline for proposal submissions has been extended to January 14, 2026, at 1:00 PM CST.

    Point(s) of Contact
    Melanie Williams
    (210) 694-6378
    melanie.williams5@va.gov
    Files
    Title
    Posted
    36C25726Q0073 0001.pdf
    This government file, an amendment to solicitation number 36C25726Q0073 from the Department of Veterans Affairs, Network Contracting Office 17, extends the deadline for offer submissions. The original solicitation, dated November 12, 2025, now has an extended receipt of offers date and hour to December 24, 2025, at 1:00 PM CST. This extension is to facilitate the receipt and provision of answers to potential offerors/bidders. All other terms and conditions of the original solicitation remain unchanged. The amendment requires offerors to acknowledge its receipt to ensure their offers are not rejected.
    Attachment A Equipment and Equipment Schedule.pdf
    This government file details the annual, semi-annual, quarterly, and monthly preventative maintenance (PM) inspections, cleaning, and testing requirements for various equipment at the Garland VA Medical Center. The covered equipment includes Boilers #3&4, Chillers #1, #4, and #5, six cooling towers, ten chilled water pumps, seven condenser pumps, and three heating hot water pumps. The document outlines specific tasks for each equipment type, such as Eddy Current testing for chillers every three years, annual tube brushing, and basin cleaning for cooling towers before May 1st. Boiler maintenance, performed between May 1st and October 31st, includes calibration of various gauges and controls, operational tests of safety devices, and fuel train/air train testing as per VHA DIRECTIVE 1810. Contractors are responsible for providing all necessary consumables, personnel, and equipment to complete these inspections and must submit reports detailing results, comments, and recommendations.
    Attachment B Inspection Task Sheets.pdf
    This document outlines the annual inspection and service task lists for chillers, cooling towers, and various pumps within a government facility, likely as part of a federal or state RFP for maintenance services. Key tasks for York YK Electric Chillers include Eddy Current inspections every three years, mechanical leakage measurement, oil sampling, leak repairs, oil filter and refrigerant dehydrator changes, refrigerant charge evaluation, vibration analysis, flow calibration, and electrical control inspections. Cooling tower services involve vibration analysis of fans, motor checks, blade re-pitching, water flow balancing, blowdown interval adjustments, and basin cleaning and disinfection. Pump inspections for chill, condenser, and heating hot water pumps require motor meggering, voltage and amperage recording, and strainer cleaning or replacement. All tasks are to be performed as per contract agreement or as requested by the COR, with specific reporting requirements for oil samples and vibration analysis.
    Equipment Schedule.pdf
    This government file outlines the comprehensive maintenance schedule for critical equipment, including boilers, chillers, cooling towers, and various pumps. It details annual, semi-annual, quarterly, and monthly preventative maintenance tasks, inspections, and testing requirements. Key tasks include boiler cleaning, fuel train and air train testing, chiller operational tests, condenser and evaporator tube brushing, cooling tower basin cleaning, and pump strainer cleaning. The document emphasizes adherence to specific timelines, such as annual chiller inspections before May 1st and boiler services between May 1st and October 31st. It also specifies reporting requirements for all inspections and outlines the contractor's responsibilities for providing all necessary resources. This detailed schedule ensures the safe and efficient operation of the facility's essential mechanical systems.
    P09 Equipment Schedule.pdf
    The Garland Equipment Schedule outlines the preventative maintenance requirements for a range of critical equipment, including boilers, chillers, cooling towers, and various pumps (chilled water, condenser, heating hot water). The document details monthly, quarterly, semi-annual, and annual inspection and maintenance tasks, as well as emergency coverage and additional specific tasks like Eddy Current Testing for chillers every three years and annual condenser/evaporator tube brushing. Key annual tasks include cleaning and disinfection of cooling towers, and cleaning or replacement of pump strainers. Boiler maintenance is scheduled between May 1st and October 31st, involving comprehensive annual service, cleaning, testing, and semi-annual fuel/air train testing per VHA DIRECTIVE 1810. Chiller maintenance includes detailed monthly operational inspections and an annual inspection before May 1st, covering oil analysis, leak tests, and calibration. This schedule ensures the operational efficiency, safety, and longevity of the facility's essential systems.
    Questions and Answers.pdf
    The document addresses maintenance and service considerations for chiller and cooling tower systems, likely in the context of a government RFP for facility maintenance or upgrades. Key points include the removal of Chiller #1 from current service pricing due to its scheduled replacement and future warranty coverage. For cooling towers, specifically the Marley Tower, an oil change for its gearbox will be handled by VA personnel, negating the need for contractor inclusion. Additionally, pricing for belt replacement is required for each EvapCo Tower. The document clarifies responsibilities and scope for various maintenance tasks, ensuring proper allocation of services and costs.
    S02 36C25726Q0073 0002.pdf
    This document is an amendment to solicitation number 36C25726Q0073, issued by the Department of Veterans Affairs, Network Contracting Office 17. The amendment, number 0002, dated 12-19-2025, extends the deadline for receipt of offers to January 14, 2026, at 1:00 PM CST. The purpose of this extension is to accommodate additional questions and answers related to the solicitation and to account for federal holidays. Offerors must acknowledge receipt of this amendment by completing items 8 and 15 and returning one copy, by acknowledging receipt on each offer copy, or by separate communication referencing the solicitation and amendment numbers.
    S02 36C25726Q0073.pdf
    The Department of Veterans Affairs (VA) is soliciting proposals (RFP 36C25726Q0073) for Boiler/Chiller Plant services at the Garland VA Medical Center. This RFP is a total set-aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and covers testing, inspections, preventative maintenance, corrective repair, and emergency services for a base year and four one-year option periods (March 2026 – March 2031). Key requirements include a full-time, on-site project coordinator with 8-10 years of experience, certified technicians with specific equipment expertise, and adherence to TCEQ emission standards. Emergency responses require a one-hour phone acknowledgment and a two-hour on-site response, 24/7. All invoices must be submitted electronically, and parts for corrective/emergency repairs require VA approval and will be purchased by the VA.
    Lifecycle
    Title
    Type
    Boiler / Chiller Maintenance Services
    Currently viewing
    Solicitation
    Similar Opportunities
    Medical Gas Equipment Preventative Maintenance
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for a Medical Gas Equipment Preventative Maintenance contract, specifically for the VA's Valley Coastal Bend Health Care System located in Harlingen, Texas. The contractor will be responsible for providing full-service preventative maintenance and emergency repairs of VA-owned medical gas sourced equipment, as detailed in the Statement of Work (SOW). This contract includes a base year and four option years, with a performance period extending from May 2026 to April 2031, and requires certified technicians, OEM parts, and 24/7 technical support, while adhering to federal and VA acquisition regulations. Interested parties should contact Melanie Williams at melanie.williams5@va.gov or call 210-694-6378 for further details.
    J041--36C25725R0097 | 549-820E Renovate CUP Scrubbers | Need Date: 11/11/2025
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is preparing to solicit proposals for the renovation of the cooling towers' filtration system at the Dallas VA Medical Center, under project number 549-820E, titled "Renovate CUP Scrubbers." This project entails comprehensive inspection and necessary repairs of the existing pump, suction piping, and blowdown section to ensure compliance with current standards and codes. The contract is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), with an estimated project value between $250,000 and $500,000. A Request for Proposal (RFP) is expected to be issued around December 31, 2025, with responses due by January 27, 2026, and a site visit scheduled for January 7, 2026, at 10:00 AM CDT. For further inquiries, interested parties may contact Contract Specialist Cassandra King at cassandra.king@va.gov or by phone at 254-899-6023.
    J044--Boiler Maintenance
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors to provide Boiler Maintenance services for the Central Virginia VA Health Care System located in Richmond, Virginia. This procurement is designated as a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, with the applicable NAICS Code being 811310 and a size standard of $12.5 million. The maintenance services are critical for ensuring the operational efficiency and safety of the medical center's boiler systems. The solicitation (36C24626Q0211) is expected to be released around December 19, 2025, with a response deadline of December 29, 2025. Interested parties should direct all correspondence via email to Cedric Frasier at cedric.frasier@va.gov, as telephone inquiries will not be accepted.
    4120--Repair HVAC Dampers - Project 671-22-133 (VA-26-00010045)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking qualified contractors for the repair and replacement of HVAC dampers at the Audie L. Murphy VA Hospital in San Antonio, Texas, under Project 671-22-133. The project aims to enhance air quality by providing all necessary labor, materials, tools, and supervision for the installation and repair of dampers, ensuring compliance with VA specifications and applicable regulations. This opportunity is particularly significant as it is set aside for Service-Disabled Veteran-Owned Small Businesses, with a project magnitude estimated between $1,000,000 and $2,000,000. Interested parties should prepare for a Request for Proposal expected to be posted on or about December 5, 2025, and may contact Contract Specialist Stephanie Ingersoll at stephanie.ingersoll@va.gov or 210-240-6838 for further information.
    Real Time Location Environmental Monitoring System
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Network Contracting Office 17, is soliciting proposals for a Real Time Location Environmental Monitoring System, aimed at enhancing environmental control across various VA facilities in Texas. The contractor will be responsible for providing an automated continuous environmental monitoring system, including support and maintenance services, to monitor critical parameters such as temperature, humidity, and differential pressure, ensuring compliance with VHA Directives. This procurement is particularly significant for maintaining optimal conditions in medical environments, which is crucial for patient care and equipment functionality. Interested Service-Disabled Veteran-Owned Small Businesses (SDVOSB) must submit their offers by January 9, 2026, at 1:00 PM CST, and can direct inquiries to Melanie Williams at melanie.williams5@va.gov or by phone at 210-694-6378.
    J061--PM DIESEL GENERATORS
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for preventative maintenance and emergency services for diesel generators at the VA San Diego Healthcare System. This contract, designated under NAICS code 811310, is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and includes a base period from February 2, 2026, to February 1, 2027, with four optional one-year extensions, potentially extending the total duration to five years. The services are critical for ensuring the operational reliability of power distribution equipment, which is vital for healthcare facilities. Interested vendors must submit their offers by January 12, 2026, at 1:00 PM MST, and are encouraged to register for a mandatory pre-proposal site visit scheduled for December 29, 2025. For further inquiries, vendors can contact Contract Specialist Felicia L. Simpson at felicia.simpson@va.gov.
    Z1DA--Upgrade HVAC System Phase II
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors for the "Upgrade HVAC System Phase II" project at the Salem VA Medical Center in Salem, Virginia. This project involves the demolition, modification, and installation of a new HVAC system on the second floor of Building 143, with a contract value estimated between $5,000,000 and $10,000,000, specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The successful contractor will be responsible for adhering to strict safety, security, and quality control measures throughout the project, which has a performance period of 365 calendar days. Interested parties must submit electronic bids by January 6, 2026, at 5:00 PM EST, with a mandatory pre-bid conference scheduled for December 11, 2025, and all inquiries directed to Contract Specialist Bryant L Guerrant at bryant.guerrant@va.gov.
    Z2NB--542-26-105 | Correct FCA Deficiencies Chiller Plant | NCO 4 Construction East (VA-26-00010360)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting bids for the "Correct FCA Deficiencies Chiller Plant" project at the Coatesville VA Medical Center, specifically aimed at addressing deficiencies in the chiller plant. The project requires contractors to provide all necessary labor, materials, and equipment to install a water softening system, rooftop exhaust fans, motorized dampers, and other essential components, with a performance period of 120 calendar days from the notice to proceed. This construction effort is critical for maintaining efficient cooling operations within the facility, ensuring compliance with various safety and building codes. Interested bidders, particularly Service-Disabled Veteran-Owned Small Business Concerns, must submit their offers by January 16, 2026, at 10:00 AM EST, and can contact Contract Specialist Kevin A Rodgers at kevin.rodgers2@va.gov for further information.
    Z2NB--674-23-255 NRM Improve RO-DI Recirculation
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors for the project titled "Improve RO-DI Recirculation" at the Olin E. Teague Veterans Medical Center in Temple, Texas. This procurement involves the demolition and replacement of existing Reverse Osmosis-Deionization (RO-DI) plumbing fixtures, lines, and tanks across three floors of building 163, requiring the contractor to provide supervision, labor, materials, equipment, and testing services, along with necessary reconfigurations of electrical, mechanical, and plumbing systems. The new RO system must produce a minimum of 4 gallons per minute, and due to the facility's 24/7 operations, some work will need to be conducted after hours and on weekends. The project is estimated to cost between $1,000,000 and $2,000,000 and is 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB), with a requirement for offerors to be verified and visible on SBA.GOV prior to proposal submission. Interested parties should contact Contract Specialist Eileen Myers at Eileen.Myers@va.gov or by phone at 254-987-0201 for further information, with an RFP expected to be posted around January 15, 2026.
    Z2DA--Replace Auxiliary Chiller
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting bids for the replacement of a 120-ton auxiliary chiller and two 250 gpm pumps at Building 3 of the Fayetteville VAMC, under project number 565-24-113. The contractor will be responsible for removing the existing chiller, installing a new one of the same capacity, and ensuring integration with the existing Building Automation System, while adhering to all applicable safety and regulatory standards. This project is crucial for maintaining chilled water redundancy for the facility, ensuring continuous operation and safety for its medical services. Interested contractors, particularly Service-Disabled Veteran-Owned Small Businesses (SDVOSB), must submit their bids by January 26, 2026, and can direct inquiries to Contract Specialist Michael R Proctor at Michael.Proctor2@va.gov. The estimated construction magnitude is between $250,000 and $500,000.