Ice Machine Maintenance- FARGO
ID: 36C26325Q0635 Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNETWORK CONTRACT OFFICE 23 (36C263)Saint Paul, MN, 55101, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (J041)

Original Source

https://sam.gov/opp/0bee76c484574610bc83cb1fecff3d0c/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified small business sources to provide maintenance services for ice machines and refrigerators/freezers at the Fargo VA Health Care System and its associated Community-Based Outpatient Clinics (CBOCs). The objective is to ensure regular cleaning and maintenance of these essential medical units, which are critical for supporting patient care and compliance with Joint Commission standards. This Sources Sought Notice is part of market research to identify Service-Disabled Veteran Owned Small Business (SDVOSB) and Veteran Owned Small Business (VOSB) participants, with responses due by April 22, 2025. Interested parties should submit a capability statement via email to Becky De Los Santos at becky.delossantos@va.gov, detailing their qualifications and relevant experience in maintaining such equipment.

    Point(s) of Contact
    Becky De Los Santos
    becky.delossantos@va.gov
    Files
    Title
    Posted
    P02 Sources Sought Notice - Services SAM .docx
    The U.S. Department of Veterans Affairs has issued a Sources Sought Notice to identify small business sources capable of servicing ice machines and refrigerators/freezers in medical settings at the Fargo VA Health Care System and its related Community-Based Outpatient Clinics (CBOCs). This initiative falls under the NAICS code 811310, with a small business size standard of $12.5 million, and seeks especially Service-Disabled Veteran Owned Small Business (SDVOSB) and Veteran Owned Small Business (VOSB) participants. The notice is meant for market research and does not constitute a solicitation or a commitment to future contracts. Interested parties must respond via email by April 22, 2025, providing a capability statement that includes their business information, relevant certifications, and experience in maintaining such equipment. Compliance with Joint Commission standards for patient care is emphasized, underlining the importance of these services to medical recovery. The facilities listed for potential service include various locations in North Dakota and Minnesota. Respondents are advised that no costs will be reimbursed for response efforts, and all correspondence should be directed to a specified contracting specialist.
    SOW Sources Sought.docx
    The purpose of the Ice Machine Maintenance contract is to ensure regular cleaning and maintenance of ice machines and refrigerators/freezers within a medical setting, which supports patient care. The contract spans a base year from July 1, 2025, to June 30, 2026, with four optional renewal periods extending to June 30, 2030. Contractors must provide all materials and labor, conducting services during designated hours with prior scheduling. Key provisions include emergency callback service within two hours at no additional cost, quarterly and semiannual maintenance per manufacturers' guidelines, and detailed reporting of non-routine repairs. The document details specific procedural requirements for various ice machine brands and refrigerator/freezer systems. It places significant emphasis on compliance with privacy training for contractor personnel working in sensitive areas. Additionally, the contract incorporates records management obligations per federal regulations, ensuring proper handling and safeguarding of federal records. This document illustrates the government's commitment to maintaining essential medical equipment while adhering to strict operational and compliance standards, underscoring a proactive approach to patient safety and service reliability.
    Lifecycle
    Title
    Type
    Ice Machine Maintenance- FARGO
    Currently viewing
    Sources Sought
    Similar Opportunities
    Boiler / Chiller Maintenance Services
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for Boiler and Chiller Maintenance Services at the Garland VA Medical Center in Texas. The contract, set aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), encompasses a range of services including testing, inspections, preventative maintenance, corrective repairs, and emergency services over a base year and four one-year option periods, extending from March 2026 to March 2031. These services are critical for ensuring the safe and efficient operation of the facility's heating and cooling systems, which are vital for patient care and operational continuity. Interested contractors should contact Melanie Williams at melanie.williams5@va.gov or call 210-694-6378 for further details, and must adhere to specific requirements outlined in the solicitation, including the provision of a qualified project coordinator and certified technicians.
    Pyxis Refrigerators_36C25526Q0109
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting bids for the procurement of Pyxis ES Refrigerators for the Robert J Dole VA Medical Center located in Wichita, Kansas. The requirement includes one 13 Cubic Foot Pyxis ES Refrigerator and three 5 Cubic Foot Pyxis ES Refrigerators, which are essential for medication storage in critical care areas such as the ICU, ER, and Behavioral Health. This acquisition is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside, and interested vendors must be authorized distributors, providing a detailed quote along with an OEM letter and confirmation of the country of manufacture. Responses are due by December 17, 2025, and will be evaluated based on technical requirements, past performance, and price. For further inquiries, interested parties may contact Cory Rosene at cory.rosene@va.gov or Matt Curl at matthew.curl@va.gov.
    J041--12/19 10 AM SDVOSB | A5-26-008 Replace 17H Blast Chiller Condenser
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals from qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) for the replacement of a 17H Blast Chiller Condenser at the Perry Point VA Medical Center in Baltimore, Maryland. The project involves the removal and replacement of the existing blast chiller condenser, including refrigerant recovery and connections to existing systems, with a completion timeline of 30 calendar days from the Notice to Proceed. This procurement is critical for maintaining the facility's operational efficiency and ensuring compliance with safety and environmental regulations. Interested vendors must attend a mandatory site visit on December 15, 2025, and submit their proposals by December 19, 2025, at 10:00 AM EST, with all inquiries directed to Contracting Officer John Ritter at JOHN.RITTER2@VA.GOV.
    J065--Preventative Maintenance for Steris Sterilization Systems
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for preventative maintenance services for Steris Sterilization Systems at the Overton Brooks VA Medical Center in Shreveport, Louisiana. This procurement is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and anticipates awarding a firm-fixed-price contract, which will cover a base period from January 1, 2026, to December 31, 2026, with four additional one-year option periods. The services required include all labor, materials, equipment, and supervision necessary to maintain the sterilization systems in accordance with manufacturer specifications and OEM standards. Interested parties must submit technical questions by December 12, 2025, and proposals by December 17, 2025, to the Contracting Specialist, T Miller, at t.miller@va.gov.
    J065--Actionable - 554 (S) | New Requirement | Biomed Steris Sterilizer Maintenance (VA-26-00024834)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) to provide maintenance services for Steris sterilizers at the Eastern Colorado Healthcare System. The procurement involves a Request for Quote (RFQ) for both scheduled and unscheduled maintenance over a base year and four option years, ensuring compliance with OEM specifications and VA policies. This maintenance is critical for the operational efficiency and safety of medical equipment used in healthcare settings. Quotes are due by January 5, 2026, at 4 PM Mountain Time, and must be submitted via email to Thaddeus Gray at thaddeus.gray@va.gov, with all necessary documentation including technical capability, pricing, past performance, and compliance certification.
    J079- SLVHCS Housekeeping Equipment Maintenance: POP: 01/01/2026 thru 12/31/2026, w/ 4 Option Years
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors to provide housekeeping equipment maintenance and repair services at the Southeast Louisiana Veterans Healthcare System in New Orleans, Louisiana. This procurement involves a non-personnel services contract that includes a base year from January 1, 2026, to December 31, 2026, with four additional option years, covering preventive maintenance, scheduled and unscheduled repairs for various housekeeping equipment from manufacturers such as Nilfisk, Tennant, Hoover, and Taski. The contract is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC), with a NAICS code of 811310 and a size standard of $47 million. Interested parties must submit their electronic quotes by December 19, 2025, at 13:00 Central Time to Christopher Rossi at christopher.rossi2@va.gov, and all inquiries must be directed to the same contact by December 09, 2025, at 13:00 CST.
    J079--586-26-1-532-0006 (Cloned) Housekeeping Preventive Maintenance and Repair (VA-26-00004735) (VA-26-00012758) 586-26-1-532-0006
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for housekeeping preventive maintenance and repair services at the G.V. (Sonny) Montgomery VA Medical Center in Jackson, Mississippi. This procurement, identified by Solicitation Number 36C25626Q0123, is specifically set aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC) and falls under NAICS code 561720, which pertains to janitorial services. The contract will cover a base year and four option years, requiring contractors to provide preventive and corrective maintenance for various floor care machines, ensuring compliance with strict maintenance schedules and service standards. Interested parties must submit their proposals by December 17, 2025, at 4 PM Central Time, and can contact Contract Specialist Stephanie Watts at stephanie.watts@va.gov or 601-362-4471 for further information.
    J065-- MILLIPORE REVERSE OSMOSIS EQUIPMENT INSPECTION AND MAINTENANCE SERVICES
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, Network Contracting Office (NCO) 16, intends to award a sole-source contract for Millipore Reverse Osmosis Equipment Inspection and Maintenance Services to EMD Millipore Corp. This contract will cover preventive maintenance for clinical laboratory reagent water systems at the Southeast Louisiana Veterans Health Care System, with services including annual maintenance visits, replacement of worn parts, software updates, and unlimited troubleshooting. The contract is set for one base year, from January 10, 2026, to January 9, 2027, and interested parties must submit a capabilities statement by December 27, 2025, at 8:00 AM CST to Marcus Sidney at marcus.sidney@va.gov. This notice is not a request for quotations, and all respondents must be registered with SAM.gov to be eligible for award consideration.
    J041--SPS VFD REPLACEMENT 26 WASHINGTON DC VAMC 688-26-1-459-0041
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking quotes for the replacement of Variable Frequency Drives (VFD) at the Washington DC VA Medical Center (VAMC). The project involves replacing two ABB ACH580 VFDs with bypasses, upgrading from existing ACH-550-031A-4 VFDs to ACH-550-045A-4 or equivalent, while ensuring continuous operation of air handlers. This procurement is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 561210, emphasizing the importance of supporting veteran-owned enterprises in facilities support services. Interested contractors must submit their quotes by December 19, 2025, at 10:00 AM EST, and can contact Contracting Officer John Ritter at JOHN.RITTER2@VA.GOV or 843-814-0299 for further details.
    J061--Generator Maint
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for Caterpillar Generator Maintenance services at the Minneapolis VA Health Care System. This procurement is a total Small Business set-aside, requiring qualified contractors to provide preventative maintenance, OEM parts, and certified technicians for comprehensive inspections, oil and filter changes, cooling system maintenance, and valve train adjustments. The contract includes a base year from February 1, 2026, to January 31, 2027, with the possibility of two option years, emphasizing compliance with various FAR and VAAR clauses, including limitations on subcontracting. Interested offerors must submit quotes and technical questions via email to Contract Specialist Robert Bennett by December 16, 2025, and quotes are due by December 23, 2025, at 4:00 PM.