Solicitation - Grounds maintenance services
ID: 19NA3025Q0001Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFAMERICAN CONSULATE CURACAOWASHINGTON, DC, 20520, USA

NAICS

Landscaping Services (561730)

PSC

HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING (S208)

Original Source

https://sam.gov/opp/f39242728fb1410d92e144cbe1530ef8/view
Timeline
    Description

    The U.S. Department of State, through the American Consulate General in Curaçao, is soliciting quotations for Grounds Maintenance Services to maintain its compound, covering an area of approximately 5,167 m². The contractor will be responsible for debris removal, vegetation control, and ensuring a clean and visually appealing outdoor environment while minimizing disruption to consulate operations. This procurement is crucial for maintaining the consulate's facilities and ensuring a safe and welcoming environment. Interested vendors must submit their quotations by June 30, 2025, and are required to attend a mandatory site visit on May 23, 2025, to familiarize themselves with the project requirements. For further inquiries, vendors can contact Gedeon Lindeborg at +5999 4332217 or via email at Lindeborggl@state.gov.

    Point(s) of Contact
    Gedeon Lindeborg
    +5999 4332217
    Lindeborggl@state.gov
    Andrew Hudson
    +59999 4332244
    hudsonaw@state.gov
    Files
    Title
    Posted
    Contract model - Ground maintenance Services (SF-1449).pdf
    The U.S. Consulate General in Curaçao issued a Request for Quotation (RFQ) for ground maintenance services on a newly acquired 5,167 m² lot requiring complete clearance of overgrown vegetation and debris. The selected contractor must clear the land to prepare it for future use, with work scheduled to commence in November 2025. The contract is a firm fixed-price agreement covering all necessary labor, materials, equipment, insurance, and overhead. The Quality Assurance and Surveillance Plan (QASP) will oversee the contractor's performance, establishing standards that aim to limit complaints to a maximum of one per month. The evaluation for contractor selection will prioritize pricing and compliance with the RFQ terms, considering factors like past performance and resource capability. Various federal acquisition regulations (FAR) and Department of State Acquisition Regulations (DOSAR) clauses are incorporated into the contract. These include requirements for proper licensing, submission of offers, and compliance with labor standards and duties. A site visit is scheduled for May 23, 2025, to familiarize prospective bidders with the location. This document outlines the structure for bidding, contracting, and service delivery to ensure effective ground maintenance fulfilling the consulate's needs.
    PWS_Ground_Maintenance_Consulate_Curacao.pdf
    The Performance Work Statement (PWS) details the requirements for ground maintenance services at the U.S. Consulate General in Curaçao. The contractor is tasked with ensuring the consulate's grounds, approximately 5,167 m², are clean, safe, and visually appealing. Key responsibilities include debris removal, vegetation control, and addressing any additional maintenance needs. Contractor obligations encompass providing qualified personnel and necessary equipment, adhering to security measures, obtaining permits, and minimizing disruptions to consulate operations. A quality control program is mandated, requiring the contractor to maintain high standards and rectify any deficiencies identified during inspections. Compliance with safety and environmental regulations, including OSHA standards, is essential. Performance monitoring will occur through random inspections and reporting of work completed. The contractor must also follow a specified work schedule and maintain work area cleanliness. The proposal must include a detailed cost breakdown, with payments issued upon work completion and acceptance. This contract aims to maintain the consulate's grounds to high standards while ensuring minimal disruption to daily activities, reflecting the government’s commitment to maintaining its facilities effectively.
    RFQ letter.pdf
    The U.S. Consulate General in Curaçao issued Request for Quotations (RFQ) number 19NA3025Q0001 for ground maintenance services. Interested companies must submit their quotations electronically by June 30, 2025, at 17:00 PM, adhering to specified formats and size limits. A pre-quotation conference is scheduled for May 23, 2025, where prospective offerors can gain further insights. Key submission requirements include completing the SF-1449, pricing section, representations and certifications, and proof of registration in the System for Award Management (SAM). Although proposals can be submitted without SAM registration, final contract awards necessitate full registration to avoid delays. The U.S. Government aims to select the lowest-priced, responsible offer without entering negotiations. This document outlines the structured process for participation in federal contracting opportunities and emphasizes compliance and eligibility for vendors.
    SF1449 Cover Page.pdf
    This document is a solicitation for commercial items related to ground maintenance services issued by the American Consulate General in Curacao. The solicitation number is 19NA3025Q0001, with an issuance date of May 9, 2025, and proposals due by June 30, 2025, at 5:00 PM local time. The solicitation is categorized as “unrestricted,” allowing participation from various business types, including small businesses, women-owned small businesses, and service-disabled veteran-owned businesses. Key contact information includes Gedeon L. Lindeborg, the procurement officer, reachable at +5999 433 2217. The delivery location is specified as the American Consulate General in Curacao. The document outlines essential procurement terms and clauses applicable to federal solicitations, ensuring compliance with Federal Acquisition Regulation (FAR) requirements. Contractors are expected to submit their proposals per the guidelines detailed, which include addressing specific sections of the solicitation form. The solicitation indicates a straightforward process aimed at acquiring necessary ground maintenance services efficiently while adhering to federal procurement practices and regulations that ensure fairness and transparency in the awarding process.
    SOW_Ground_Maintenance_Consulate_Curacao.pdf
    The Statement of Work (SOW) for Ground Maintenance Services at the U.S. Consulate General in Curaçao outlines the contractor's requirements to maintain the Consulate's grounds, covering approximately 5,167 m². The contractor is responsible for debris removal, vegetation control, and additional maintenance needs, all while ensuring minimal disruption to Consulate operations. Key stipulations include providing qualified personnel and necessary equipment, adhering to security measures, and obtaining appropriate permits. The work is scheduled to commence in November 2025, and the contractor must submit a detailed cost quotation, as well as a project schedule. Safety compliance with specific regulations is mandatory, and the contractor must ensure a clean work environment while being liable for any damages caused during maintenance activities. The completion and acceptance of the work will involve a final inspection by the Consulate to ensure the area meets aesthetic and safety standards.
    Vendor Registration Form.pdf
    The Vendor Registration Form for RFQ No. 19NA3025Q0001 details the requirements for companies interested in providing Grounds Maintenance Services at the U.S. Consulate located on Presidente Rómulo Betancourt Boulevard. A site visit is scheduled for May 23, 2025, at 09:00 PM. The form requires companies to fill out essential information, including their name, country of registration, VAT/Tax ID, and the primary point of contact. Additionally, attendees for the site visit must be listed along with their ID numbers and positions. By signing the form, the submitting party confirms their intent to participate in the RFQ process and attests that the provided information is accurate. This form is a crucial component of the government’s procurement process, specifically designed to streamline vendor participation and ensure compliance with federal regulations.
    Lifecycle
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    Solicitation - Grounds maintenance services
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    Solicitation
    Pre - Solicitation grounds maintenance services
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