Maintenance for Air Handling Units & Variable Frequency Drives
ID: PR12915598Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY NASSAUWASHINGTON, DC, 20520, USA

NAICS

Facilities Support Services (561210)

PSC

HOUSEKEEPING- FACILITIES OPERATIONS SUPPORT (S216)

Original Source

https://sam.gov/opp/958c35950c704587b2885a379039448a/view
Timeline
    Description

    The U.S. Embassy in Nassau, The Bahamas, is seeking a contractor to provide preventive maintenance services for Air Handling Units (AHUs), associated motor starters, and variable frequency drives (VFDs) at its new embassy compound. The contract will be a firm-fixed price, payable in Bahamian dollars, and is set for a one-year term, with an estimated start date between July 1 and October 1, 2025. This maintenance is crucial for ensuring the operational efficiency and safety of the embassy's facilities, with contractors required to adhere to technical standards and local regulations while providing necessary training for embassy staff. Interested parties must submit their bids by April 28, 2025, and ensure compliance with federal anti-discrimination laws as outlined in the certification requirements. For further inquiries, contact Deana Nelson at NelsonDA@state.gov or by phone at 242-322-1181.

    Point(s) of Contact
    Deana Nelson
    24232211814277
    (242) 328-7838
    NelsonDA@state.gov
    Files
    Title
    Posted
    19BF5025Q0007 - A002 - Amended Solicitation - PMSC AHU and VFD.docx
    The U.S. Embassy in Nassau, The Bahamas seeks a contractor for preventive maintenance services on Air Handling Units (AHUs), associated motor starters, and variable frequency drives (VFDs) at the new embassy compound. The contract, which will be a firm fixed price paid in Bahamian dollars, is set for a one-year term beginning between July 1, 2025, and October 1, 2025. Proposals will be evaluated based on the lowest price technically acceptable, requiring contractors to provide credentials and a work plan. Services encompass inspections, testing, and planned maintenance, adhering to manufacturers' guidelines and operational sequences to ensure system efficiency. The contract excludes any repair work, which will require additional authorization. Key deliverables include maintenance checklists, detailed reports on system status, and proper disposal documentation for hazardous materials. Contractors must ensure safety compliance, utilize trained personnel, and provide ongoing training for Embassy staff. Specific insurance coverages and adherence to local laws are required. The document outlines performance evaluation standards and emphasizes quality assurance and the contractor's responsibility to mitigate any issues arising from their work. Overall, this RFP reflects the Embassy's commitment to maintaining operational readiness and the safety of its facilities.
    19BF5025Q0007 - Amended Solicitation - PMSC AHU and VFD.docx
    The U.S. Embassy in Nassau, The Bahamas, is seeking a contractor for preventive maintenance services related to Air Handling Units (AHUs), associated motor starters, and variable frequency drives at its new embassy compound. The contract will be firm-fixed price, payable in Bahamian dollars, and covers one year, likely commencing between July 1 and October 1, 2025. Contractors must provide a bid that demonstrates technical capability and experience, with evaluations based on cost and compliance with technical standards. Scheduled maintenance will include inspections, repairs as justified, and the provisioning of necessary materials, with an emphasis on safety and adherence to local regulations. Deliverables include maintenance reports, waste disposal documentation, and training for Embassy staff. The contractor bears responsibility for all personal injuries and property damages associated with their work. Compliance with the Federal Acquisition Regulation (FAR) clauses is mandatory. The overall goal is to ensure operational efficiency and safety of the equipment maintained while improving the local staff's skills through training.
    CERTIFICATION REGARDING COMPLIANCE WITH APPLICABLE FEDERAL ANTI-DISCRIMINATION LAW.pdf
    The document outlines a certification requirement for contractors and offerors working with the U.S. Department of State, specifically concerning compliance with federal anti-discrimination laws. It emphasizes that contractors must certify they do not engage in any Diversity, Equity, and Inclusion (DEI) programs that violate these laws. The certification is deemed essential for government payment decisions and is governed by the False Claims Act, which underscores the legal ramifications of any misrepresentation. Contractors are instructed to read the entire certification, check appropriate compliance boxes, and complete a representation declaration to affirm their adherence to the stipulated regulations. The document stresses the importance of this certification, highlighting its materiality in the context of federal dealings, thereby linking compliance directly to funding and contract obligations. This requirement aims to ensure that all parties involved maintain legal and ethical standards in their operations, aligning with broader government efforts to uphold anti-discrimination principles across all federal contracts.
    Lifecycle
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    Maintenance for Air Handling Units & Variable Frequency Drives
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