M00264-25-Q-0019- 2025 Superbowl Hotel Accommodations Coordinator, Hotel Rooms and Meeting Space for Marine Corps Attendees
ID: M00264-25-Q-0019Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE NAVYCOMMANDERQUANTICO, VA, 22134, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Original Source

https://sam.gov/opp/b22d9e7ce2d94a9287a4f24bbfaee469/view
Timeline
    Description

    The Department of Defense, through the Marine Corps Installations – National Capital Region (MCI-NCR), is seeking a contractor to provide hotel accommodations coordination services for the 2025 Superbowl events in New Orleans, Louisiana. The contractor will be responsible for securing 60 hotel rooms, including at least 20 single King bed rooms and 40 double rooms, as well as meeting space for up to 25 attendees, ensuring all arrangements include Wi-Fi, parking, and adequate security. This procurement is crucial for facilitating the Marine Corps attendees' participation in the Superbowl, scheduled for February 3-10, 2025. Interested vendors must submit their quotes by January 10, 2025, and can direct inquiries to Heaven Onley at heaven.j.onley.civ@usmc.mil or Joy Hughes at joy.hughes@usmc.mil.

    Point(s) of Contact
    Heaven Onley
    (703) 784-3563
    heaven.j.onley.civ@usmc.mil
    Joy Hughes
    joy.hughes@usmc.mil
    Files
    Title
    Posted
    RFQ M00264-25-Q-0019.pdf
    The document outlines a solicitation by the Marine Corps Installations – National Capital Region (MCI-NCR) for hotel accommodations coordination services for the 2025 Superbowl in New Orleans, LA, scheduled for February 3-10, 2025. It specifies that the contractor must secure 60 hotel rooms, with at least 20 single King bed rooms and 40 double rooms, along with meeting space for up to 25 people. All hotel arrangements must include Wi-Fi, parking, and adequate security. The proposal details the task requirements, period of performance, submission guidelines for quotes, and evaluation factors for selection, emphasizing the necessity for compliance with the government's specifications. The evaluation will focus on pricing and adherence to service requirements, with a deadline for quotation submission set for January 10, 2025. Additionally, the document contains clauses pertaining to small business representation and certifications, ensuring vendors meet eligibility criteria. This solicitation exemplifies federal procurement processes for event support services, highlighting the government's commitment to responsible contracting practices by emphasizing compliance, quality assurance, and fair pricing.
    Similar Opportunities
    Lodging Port Canaveral
    Active
    Dept Of Defense
    The Department of Defense, specifically the U.S. Navy's Supervisor of Shipbuilding Groton, is seeking proposals for lodging services near Port Canaveral, Florida. The procurement requires the provision of 11 double-occupancy hotel rooms from January 30 to February 10, 2025, with specific amenities including local calling, cable television, and a minimum AAA Two-Diamond rating for the hotel. This contract is crucial for accommodating military personnel during their assignments, ensuring compliance with federal per diem rates for the location. Interested vendors must submit their quotes electronically by January 10, 2025, to the designated contacts, Stephanie Brass and Stephanie Neale, at the provided email addresses.
    Lodging services for super drills: 30 April-3 May 2025 and 16-19 July 2025.
    Active
    Dept Of Defense
    The Department of Defense, specifically the Department of the Army, is soliciting lodging services for super drills scheduled from April 30 to May 3, 2025, and July 16 to July 19, 2025. The procurement aims to secure accommodations for personnel participating in these drills, as detailed in the attached Performance Work Statement (PWS). Lodging services are critical for ensuring the comfort and readiness of military personnel during training exercises. Interested vendors should note that the solicitation period has been extended, with a new closing date set for January 10, 2025, at 12:00 PM local time. For further inquiries, potential bidders can contact Jason Rice at jason.rice.27@us.af.mil or call 541-885-6496.
    Chaplain Corps Annual Summit
    Active
    Dept Of Defense
    The Department of Defense, specifically the Air Force District of Washington, is seeking contractor support for the Chaplain Corps Annual Summit scheduled for August 10-15, 2025. The procurement aims to secure accommodations and summit support services for up to 250 participants, requiring a total of 975 room nights and additional amenities within a 2-mile radius of Ronald Reagan National Airport and the Pentagon. This event is crucial for uniting senior Religious Support Teams to enhance spiritual care services for Airmen, Guardians, and their families. Interested vendors must submit their capability statements to Takayla Isler at takayla.isler@us.af.mil or Kevin Harrington at kevin.harrington.3@us.af.mil by the response deadline of January 21, 2025, as this sources sought notice is part of a full and open competition.
    2025 Tinker Air Show Lodging
    Active
    Dept Of Defense
    The Department of Defense, specifically the Department of the Air Force, is seeking qualified contractors to provide lodging accommodations for approximately 115 personnel during the 2025 Tinker Air Show, scheduled for June 28-29, 2025. The procurement requires the contractor to secure 60 rooms per night for three nights at a 4-5 star or AAA-rated hotel located within three miles of Tinker Air Force Base, adhering to the daily government per-diem rate for the area. This lodging is essential for supporting Airmen, their families, and community attendees at the event, ensuring high-quality and secure accommodations. Interested parties should contact Christopher Collins at christopher.collins.91@us.af.mil or Javon Tharps at javon.tharps@us.af.mil for further details regarding the solicitation process.
    Enterprise Command Leadership Forum
    Active
    Dept Of Defense
    The Department of Defense, through the Naval Surface Warfare Center, is seeking proposals for facility rental services to host the Enterprise Command Leadership Forum (CLF) scheduled for March 18-20, 2025, at the Washington Navy Yard in the District of Columbia. The selected contractor will be responsible for providing a general session room, breakout rooms, and necessary audio-visual equipment, accommodating up to 200 attendees, while ensuring compliance with all applicable laws and regulations. This procurement reflects the government's structured approach to organizing significant events, emphasizing the importance of confidentiality and logistical support. Interested offerors must submit their quotations electronically by the specified deadline and are reminded to register in the System for Award Management (SAM) prior to submission; for further inquiries, they can contact Mia Barela at maria.p.barela3.civ@us.navy.mil.
    Lodging in Kind and Meals 377th Military Police Battalion
    Active
    Dept Of Defense
    The Department of Defense, through the U.S. Army Contracting Command New Jersey, is seeking lodging-in-kind and meal accommodations for the 377th Military Police Company in Cincinnati, Ohio. The procurement requires 36 rooms, including both single and double-occupancy options, within a 25-mile radius of 1600 E Seymour Ave, for the period from February 22 to February 25, 2025. This initiative is crucial for ensuring the comfort and operational readiness of military personnel during their active duty mobilization, with specific requirements for quality accommodations and meal provisions adhering to Army regulations. Interested vendors must submit a capability statement by January 8, 2025, at 2:00 PM EST, and can direct inquiries to Stacey Conner or Stephanie G Kless via email for further information.
    RFI- Army Medical Conference - Feb 25
    Active
    Dept Of Defense
    The Department of Defense, specifically the U.S. Army, is seeking qualified vendors to provide hotel accommodations and conference facilities for the Army Medical Conference scheduled for February 23-28, 2025, in Leesburg, Virginia. The requirements include a main conference room capable of hosting up to 650 attendees, along with 20 to 30 breakout rooms equipped with necessary audio-visual equipment, tables, and chairs. Additionally, the procurement calls for a total of 650 lodging rooms, with specific amenities such as 5G Wi-Fi access, on-site parking, and 24/7 security to enhance the experience for attendees. Interested parties are encouraged to submit a capability document to the primary contacts, Deric Harris and Delbert Spriggs, via email, as this request for information is intended for market research and planning purposes only, with no commitment to award a contract.
    J056--MARDI GRAS FENCING FY25 POP: 2-5-2025 thru 3-6-2025
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals from qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) for the installation of temporary fencing at the Southeast Louisiana Veterans Health Care System in New Orleans, coinciding with the Mardi Gras season. The contract requires the provision and installation of 3,200 linear feet of 6x12 temporary fence panels, which must be delivered and set up between February 5 and February 22, 2025, and removed by the contractor after the event on March 6, 2025. This procurement is critical for ensuring safety and crowd control during the festivities, reflecting the government's commitment to engaging veteran-owned businesses in federal contracting. Interested parties must submit their electronic quotes by January 24, 2025, and are encouraged to attend a site visit scheduled for January 14, 2025, with all inquiries directed to Christopher Rossi at christopher.rossi2@va.gov.
    Atlanta Hotels Holiday Block Leave
    Active
    Dept Of Defense
    The Department of Defense, through the Mission and Installation Contracting Command at Fort Moore, is seeking quotes for hotel accommodations to support the holiday block leave mission for the 194th Armored Brigade in Atlanta, Georgia. The requirement includes booking king and double rooms with private bathrooms for the dates of December 18-20, 2024, and January 2-4, 2025, within a 1-2 mile radius of the Atlanta Airport Gateway Center, ensuring easy access to the SkyTrain Station. This initiative is crucial for facilitating safe travel for military personnel during the holiday season, emphasizing the need for adequate lodging and transportation services. Interested small businesses must be registered in SAM.gov and submit their proposals electronically by December 15, 2024; for further inquiries, they can contact Stacia M. Rivers at stacia.m.rivers.civ@army.mil or Saundra M. Love at saundra.m.love.civ@army.mil.
    USCG LODGING ACCOMODATIONS
    Active
    Homeland Security, Department Of
    The Department of Homeland Security, specifically the U.S. Coast Guard, is soliciting bids for lodging accommodations at the Training Center in Petaluma, California. This procurement is a total small business set-aside, requiring qualified sellers to provide commercial lodging services as outlined in the solicitation. The services are essential for supporting training operations and accommodating personnel, with the associated NAICS code being 721110 for Hotels and Motels. Interested vendors must submit their bids through the Unison Marketplace platform by January 10, 2025, and can direct any inquiries to Marketplace Support at 1.877.933.3243 or via email at marketplacesupport@unisonglobal.com.