RFI- Army Medical Conference - Feb 25
ID: W81K0425RXXXXType: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW40M USA HCAJBSA FT SAM HOUSTON, TX, 78234-5074, USA

NAICS

Lessors of Nonresidential Buildings (except Miniwarehouses) (531120)

PSC

LEASE/RENTAL OF CONFERENCE SPACE AND FACILITIES (X1AB)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/4c69eb02f697474bb4f8c5a19e8de57a/view
Timeline
    Description

    The Department of Defense, specifically the U.S. Army, is seeking qualified vendors to provide hotel accommodations and conference facilities for the Army Medical Conference scheduled for February 23-28, 2025, in Leesburg, Virginia. The requirements include a main conference room capable of hosting up to 650 attendees, along with 20 to 30 breakout rooms equipped with necessary audio-visual equipment, tables, and chairs. Additionally, the procurement calls for a total of 650 lodging rooms, with specific amenities such as 5G Wi-Fi access, on-site parking, and 24/7 security to enhance the experience for attendees. Interested parties are encouraged to submit a capability document to the primary contacts, Deric Harris and Delbert Spriggs, via email, as this request for information is intended for market research and planning purposes only, with no commitment to award a contract.

    Files
    Title
    Posted
    DRAFT Statement of Need Army Medical Conference Feb 25.pdf
    The document outlines the logistical requirements for the 2025 Army Medical Conference scheduled for February 23-28, 2025. It emphasizes the need for a dedicated Conference Planning Manager to coordinate activities on-site throughout the event. The key facilities requested include a main conference room equipped with standard audiovisual setups, registration areas, and continuous refreshment services. Additionally, arrangements for 20 to 30 breakout rooms, accommodating 20 people each with necessary furnishings and audio-visual equipment, are specified. The document also mentions the requirement for a total of 650 lodging rooms (630 rooms from February 24-28 and 20 from February 23-28) with essential amenities such as 5G Wi-Fi access, on-site parking, and 24/7 security. This request serves to enhance the overall experience for attendees, ensuring a well-organized and secure environment during the conference, thereby reflecting the government's commitment to supporting military healthcare initiatives through efficient planning and execution.
    Lifecycle
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    RFI- Army Medical Conference - Feb 25
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