Chaplain Corps Annual Summit
ID: FA701425Q0012Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA7014 AIR FORCE DISTRICT OF WASHINGTON PKANDREWS AFB, MD, 20762-6604, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Original Source

https://sam.gov/opp/b658608d83bd40c1b99f2db564e01037/view
Timeline
    Description

    The Department of Defense, specifically the Air Force District of Washington, is seeking contractor support for the Chaplain Corps Annual Summit scheduled for August 10-15, 2025. The procurement aims to secure accommodations and summit support services for up to 250 participants, requiring a total of 975 room nights and additional amenities within a 2-mile radius of Ronald Reagan National Airport and the Pentagon. This event is crucial for uniting senior Religious Support Teams to enhance spiritual care services for Airmen, Guardians, and their families. Interested vendors must submit their capability statements to Takayla Isler at takayla.isler@us.af.mil or Kevin Harrington at kevin.harrington.3@us.af.mil by the response deadline of January 21, 2025, as this sources sought notice is part of a full and open competition.

    Point(s) of Contact
    Takayla Isler
    takayla.isler@us.af.mil
    Kevin Harrington
    kevin.harrington.3@us.af.mil
    Files
    Title
    Posted
    2025 HC Summit SOW.pdf
    The Headquarters Air Force Chaplain Corps is seeking contractor support for the Annual Chaplain Corps Summit, scheduled for August 10-15, 2025. The event aims to unite senior Religious Support Teams to address key issues and enhance spiritual care services for Airmen, Guardians, and their families. The contractor must ensure accommodation for up to 250 attendees within proximity to Ronald Reagan National Airport and the Pentagon, providing 975 room nights and necessary amenities and services. Key requirements include a secure operations center, various meeting rooms—set up for general sessions and breakout discussions—and AV support across multiple days. A hotel manager must be on-site for coordination, and the contractor is responsible for managing attendee payments and meal preferences. Future pricing options for the same event on specified dates from 2026 to 2029 are also required. Additional services include shuttle availability, parking, daily provision of materials, and immediate reporting of any issues affecting performance. The contractor is expected to comply with best practices and maintain professional standards throughout the event. This solicitation reflects the government's priority for efficient and effective logistical support for a critical military gathering.
    Source Sought Statement_25Q0012 Chaplain Corps Annual Summit.pdf
    The government is seeking sources for the Chaplain Corps Annual Summit, scheduled for August 10-15, 2025, close to Ronald Reagan National Airport and the Pentagon. This Request for Quotations (RFQ Number: FA701425Q0012) invites vendors to demonstrate their capacity to provide accommodations and summit support for up to 250 participants, stipulating a requirement for 975 room nights and 20 suite nights outlined in Section 2.2 Task Description. Pricing should also include options for subsequent years through 2029, with an onsite hotel manager required for coordination with the Chief of Chaplains' office. This sources sought notice, which is part of full and open competition with no set aside, allows the government to gather information on potential GSA contract capabilities but does not require offers or questions at this stage. Interested parties should submit their capability statements to the provided contact details by the response deadline of January 21, 2025.
    Lifecycle
    Title
    Type
    Chaplain Corps Annual Summit
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