This government Request for Quotation (RFQ) 191T7026Q0002 seeks janitorial services for U.S. government facilities in Rome, Florence, Milan, and Genoa, Italy. The contract, a fixed-price indefinite delivery/indefinite quantity, includes a 12-month base period and four one-year options. The scope covers furnishing all labor, materials, equipment, and services for routine and temporary additional janitorial tasks across various areas, totaling approximately 43,676 square meters. Key requirements include detailed pricing in Euros, compliance with U.S. and local laws (excluding VAT), personnel security checks, and adherence to specific technical specifications for each location. The contractor must provide a supervisor proficient in English and maintain strict quality control. The document also outlines insurance requirements, government-furnished property, and a Quality Assurance and Surveillance Plan (QASP) with a performance threshold of no more than one customer complaint per month.
This document, "ATTACHMENT 1a: ROME – PRICES," outlines the firm-fixed prices for janitorial services across various locations in Rome, Italy, for a Base Year and four Option Years. It details standard services for numerous buildings, including chancery, consulate, and residential villas, along with their monthly and annual costs (all listed as €0.00 in the provided file). Additionally, the attachment specifies unit prices for temporary additional services, such as swimming pool maintenance, curtain washing, carpet shampooing, floor polishing, power washing, and removal of various types of waste. It also includes manpower rates for "Charperson" and "Maid Service" for regular duty, overtime, Saturdays, and Sundays/Italian holidays. The government will reimburse the contractor for materials or equipment ordered for temporary additional services at cost, without any added overhead or profit. The document also provides a grand total section for all years, all of which are €0.00.
ATTACHMENT 1b: FLORENCE–PR outlines firm-fixed-price janitorial services for a Base Year and four Option Years, detailing both standard and temporary additional services. Standard services are priced per month, while temporary services, such as curtain washing, carpet shampooing, various floor polishing, power washing, and removal of furniture, trash, or dead plants, are priced per unit (e.g., square meter or each). The attachment also includes provisions for full cleaning services for government-owned or leased apartments and manpower upon request for Charperson and Maid services, categorized by duty type (regular, overtime, Saturday, Sunday/Italian Holiday). All materials and equipment ordered by the contractor for temporary services will be reimbursed by the Government at cost, without any overhead, profit, or additional charges. All prices for the services are listed as €0.00 across all years, indicating that this document serves as a template for pricing rather than a finalized contract with monetary values.
Attachment 1d, titled “GENOA – PRICES,” outlines the firm fixed prices for janitorial services across a base year and four option years. The document consistently lists a price of €0.00 per month and a total price of €0.00 per year for standard services for each period. It explicitly states that the quantity for each year is 12 months. The attachment also includes a section for grand total prices, which also sum to €0.00 for the base year, all option years, and the overall grand total. This document primarily serves as a pricing schedule for a janitorial services contract, although all listed prices are zero. It references a
The U.S. Embassy in Rome is seeking bids for comprehensive cleaning services for its properties in Rome for FY 2025. This includes the Embassy compound (Chancery, New Wing, Piombino, Consulate, Boncompagni Building, Garage/Motor Pool, Mel Sembler Building and Annex, Guard House, and equipment rooms) and other properties like Villa Taverna and common areas of Val di Sole and Grazioli residences. The contractor must provide all labor, materials, equipment, and supervision, including an English-fluent on-site supervisor for quality control and liaison. The document details extensive measurements for various areas, including exterior spaces, cafeteria, and multiple floors of each building, specifying different floor types, glass surfaces, and restroom facilities. Temporary additional services may be requested for extended periods under special circumstances.
The U.S. Consulate in Florence, Italy, requires comprehensive cleaning services for its properties, including the Chancery, Annex buildings, and government-owned/leased residences. This RFP outlines standard daily, weekly, monthly, bi-monthly, quarterly, semi-annual, and annual cleaning tasks, as well as temporary additional services for specific needs like floor polishing, curtain washing, and apartment cleaning. The contractor must provide all labor, materials, equipment, and supervision, including a workforce coordinator fluent in English. Strict safety protocols, product approvals, and the use of recycled paper products are mandated. The document details specific locations, estimated areas, and consistency requirements for various cleaning tasks, emphasizing hygiene, safety, and adherence to U.S. government and local health standards.
The U.S. Consulate General in Milan requires comprehensive cleaning services for its government-owned and leased properties in Milan and Genoa for FY 2025. This includes the Main Consular Building, residences, and approximately 50 leased units. The contractor must provide all labor, equipment, materials, and supervision, ensuring safety and English-speaking liaison personnel. Services are categorized into standard daily, weekly, monthly, and periodic tasks for various areas including offices, common spaces, and equipment rooms, with detailed measurements provided for floors, glass surfaces, and bathrooms. Additional temporary services, such as floor polishing and specialized cleaning for furnished or unfurnished apartments, can be requested. The contractor must supply all cleaning products, which must be approved by the Ministry of Health and be alcohol- or bleach-based antimicrobials, along with recycled paper products and door mats. Restricted areas will be cleaned as a temporary additional service.
Form W-14, issued by the Department of the Treasury (IRS), is a Certificate of Foreign Contracting Party Receiving Federal Procurement Payments. Its purpose is to allow foreign entities receiving federal procurement payments to claim exemptions from tax under Section 5000C, either through an international agreement or because goods/services are produced/performed in the United States. Foreign contracting parties must provide identification details, including their name, country of incorporation, permanent residence, mailing address, U.S. TIN (if any), and contract/reference number. They also need to identify the acquiring agency. The form allows for claiming tax relief under international agreements, such as income tax treaties, or exemptions based on international procurement agreements or U.S.-sourced goods/services. Detailed explanations are required for claimed exemptions, specifying the agreement or method for allocating exempt and nonexempt amounts. The form concludes with a certification under penalties of perjury, where the foreign person attests to the accuracy of the information and agrees to pay any unwithheld tax and penalties.
The U.S. Tri-Mission in Rome, along with consulates in Milan and Florence, and the Consular agency in Genoa, Italy, is seeking quotations for janitorial services under Solicitation number 191T7026Q0002. The U.S. Government intends to award a contract to the responsible company offering the lowest price. A pre-quotation conference and site survey will be held on December 12, 2025, in Rome, December 15, 2025, in Florence, and December 16, 2025, in Milan. Prospective quoters must email RomeGSOProcurement@state.gov by December 10, 2025, at 12:00 noon (local time) to arrange entry. Electronic quotations, in English, are due by January 12, 2026, at 12:00 noon (local time) to RomeGSO-Offers@state.gov. Submissions must be in MS-Word, MS-Excel, Adobe Acrobat (Pdf), or zip formats, with individual files not exceeding 25MB. Required documents include SF-1449, Section 1 Pricing, Section 5 Representations and Certifications, additional information from Section 3, a completed IRS Form W-14, and proof of SAM registration.
This document is a Request for Proposal (RFP) for janitorial services for the U.S. Tri-Mission in Rome and Consulates in Florence, Milan, and the Agency Consular in Genoa, Italy. Issued on December 1, 2025, under solicitation number 191T7026Q0002, offers are due by January 12, 2026, at 12:00 noon local time. The acquisition is unrestricted and seeks proposals for a contract that will not be subject to the 2% excise tax required by the Zadroga Act. The American Embassy GSO/Contracting Office in Rome is the issuing and administering entity, with payment handled by the Financial Management Center. The RFP incorporates FAR 52.212-1 and 52.212-4 by reference, with FAR 52.212-3 and 52.212-5 attached.