Inpatient Dietary Services for the Cass Lake Service Unit
ID: 75H70525R00007Type: Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEBEMIDJI SUB-AREA,BEMIDJI, MN, 56601, USA

NAICS

Food Service Contractors (722310)

PSC

HOUSEKEEPING- FOOD (S203)

Set Aside

Indian Economic Enterprise (IEE) Set-Aside (specific to Department of Interior and Indian Health Services) (IEE)

Original Source

https://sam.gov/opp/27e232214b184e0e8b06d78f38963054/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service, is soliciting proposals for Inpatient Dietary Services for the Cass Lake Service Unit in Minnesota. This procurement is set aside for 100% Indian Economic Enterprises (IEE), requiring contractors to provide comprehensive dietary services, including meal preparation and service for inpatients, while adhering to federal regulations and quality standards. The contract will be awarded as a Firm Fixed Price arrangement, consisting of a base year plus four optional one-year renewals, with proposals due by May 6, 2025, at 1:00 PM CT. Interested parties should contact Mary Simon or Jennifer Richardson for further inquiries and ensure compliance with all submission requirements, including IEE certification and registration in the System for Award Management (SAM).

    Point(s) of Contact
    Mary Simon
    mary.simon2@ihs.gov
    Jennifer Richardson
    Jennifer.Richardson@ihs.gov
    Files
    Title
    Posted
    75H70525R00007 0001.pdf
    This document serves as an amendment to Request for Proposals (RFP) 75H70525R00007 for Inpatient Dietary Food Services, providing critical clarifications and responses to bidders' inquiries. It outlines the process for acknowledging receipt of the amendment and emphasizes the importance of timely submission, as failure to comply may lead to offer rejection. Key clarifications include that no current contract or pricing exists due to a complete scope change, and the federal wage determination applicable to this contract is included. Furthermore, it discusses staffing requirements, meal service procedures, the need for menu approval, and historical patient census data, confirming that there were no inpatients in the past year. The amendment also specifies the pricing structure for multiple option years, defining meal services for 0-6 patients across different timeframes. This document illustrates the government's transparency and commitment to ensuring that potential contractors have the necessary information to adequately prepare competitive bids while adhering to federal regulations and standards.
    Business Assoc Agreement Fill in.pdf
    The Business Associate Agreement (BAA) outlines the relationship and responsibilities between the Indian Health Service (IHS) and its business associate regarding the protection of Protected Health Information (PHI) as mandated by HIPAA regulations. The BAA emphasizes the business associate's obligation to safeguard PHI, limit disclosures, and utilize appropriate safeguards to prevent unauthorized access. It mandates reporting unauthorized uses, breaches, and maintaining a master patient index. The agreement stipulates that the business associate must ensure subcontractors adhere to similar standards. Provisions for individual access to PHI and requirements for accounting disclosures are included, along with obligations of the IHS in terms of notices and limitations affecting PHI use. The agreement can be terminated for cause, outlining procedures for the return or destruction of PHI upon termination. The document reflects compliance with federal regulations and ensures the secure handling and management of sensitive health information in the context of federal and local health programs, reinforcing the accountability of both parties in protecting patient data. This BAA serves the critical purpose of ensuring that health information is treated with the highest standards of confidentiality and security as part of government and healthcare operations.
    IHS IEE Rep Form Dietary CLSU.pdf
    The U.S. Department of Health & Human Services' Indian Health Service is soliciting offers for inpatient dietary services for the Cass Lake Service Unit under the Buy Indian Act. The document outlines self-certification requirements for contractors to qualify as "Indian Economic Enterprises," emphasizing the necessity for compliance at the time of offer submission, contract award, and throughout the contract's duration. Any change in eligibility must be reported to the Contracting Officer immediately. Additionally, successful bidders must be registered in the System of Award Management (SAM). The document warns against false claims, highlighting potential legal repercussions under federal law for providing misleading information. Overall, the solicitation underscores the important role of tribal enterprises in federal contracting while ensuring adherence to strict eligibility criteria for participation in set-aside contracts intended for Indian-owned businesses.
    Instruction to Offerors Letter Dietary Services.pdf
    The government file outlines a Request for Proposal (RFP) for Inpatient Dietary Services at the Cass Lake Indian Hospital, specifically set aside for 100% Indian Economic Enterprise participation. The contract will be a Firm Fixed Price arrangement, comprising a base period plus four optional one-year renewals. Prospective contractors must submit a comprehensive proposal that includes specific required forms, relevant past performance references, verification of registration in the System for Award Management (SAM), and signed documentation acknowledging business agreements. Proposals must be clear and legible, with submissions made via email by the deadline of May 6, 2025, at 1:00 PM CT. The document emphasizes the importance of completeness, as awards may be granted without further discussions. Contact information for the contracting officers is provided for inquiries. Overall, the RFP seeks qualified contractors to deliver essential dietary services while adhering to federal procurement guidelines, emphasizing engagement with Indian Economic Enterprises to support local economies and health services.
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    RFP Inpatient Dietary Services CLSU to post.pdf
    The document outlines a solicitation for Firm Fixed Price Inpatient Dietary Services for the Cass Lake Service Unit, issued by the Indian Health Service. It aims to procure comprehensive dietary services, including meal preparation and service for inpatients, ensuring nutritional adequacy and compliance with specific regulations. The contractor will manage all food-related operations, provide special diets as prescribed, and maintain high standards of hygiene and food safety. The contract encompasses a base year plus four option years, requiring the contractor to submit proper invoices through the Electronic Invoice Processing Platform (IPP) and adhere to quality assurance practices to meet federal regulatory standards. Key responsibilities include staffing, menu planning, adherence to safety protocols, and maintaining patient satisfaction. The document emphasizes the necessity of training, worker's compensation, and complying with HIPAA and security requirements. This solicitation plays a significant role in addressing health care service needs, promoting compliance, and improving patient care in federal health facilities.
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    Inpatient Dietary Services for the Cass Lake Service Unit
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