Medical Equipment and Furnishings, Fixtures, and Equipment (FF&E) Installation and Logistical Software as a Service (SaaS)
ID: 75H70126Q00006Type: Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEINDIAN HEALTH SERVICEPORTLAND, OR, 97209, USA

NAICS

Software Publishers (513210)

PSC

IT AND TELECOM - BUSINESS APPLICATION SOFTWARE (PERPETUAL LICENSE SOFTWARE) (7A21)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/workspace/contract/opp/ff9623e77ce64964a072133b07845d97/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking proposals for a Software as a Service (SaaS) solution to manage the procurement, installation, and tracking of medical equipment and furnishings, fixtures, and equipment (FF&E) for new healthcare facilities. The objective is to replace current spreadsheet-based tracking methods that have resulted in project delays and cost overruns, with a system capable of accurate tracking, reporting, and management from planning to commissioning. This software solution is crucial for supporting the logistics of healthcare facility construction and renovations, aiming to facilitate the tracking of hundreds to thousands of items and to support over 500 tribes and IHS employees in the future. Proposals are due by December 22, 2025, at 3:00 pm EST, and interested vendors can contact Colleen Henry at colleen.henry@ihs.gov or Andrew Hart at andrew.hart@ihs.gov for further information.

    Files
    Title
    Posted
    75H70126Q00006 A00001 12042025 final.pdf
    Amendment A00001 for Solicitation 75H701-26-Q-00006, concerning IT SaaS Medical Equipment Installation and Logistics Software for the Indian Health Service, addresses questions and extends the offer due date to December 22, 2025, at 3:00 pm EST. The software is intended for tracking procurement and installation of medical equipment and FF&E for new healthcare facility projects and renovations, not as an RTLS or asset management solution. Key clarifications include the scope of equipment to be tracked (hundreds to thousands, all medical equipment and FF&E), the preference for online training, and the internal nature of the IHS Office of Technology's pre-approval process for software. FedRAMP certification is preferred to expedite the approval process, otherwise, it could take 12-18 months. The solution aims to support 100+ enterprise-level users, with future expansion to 500+ tribes and all IHS employees. All other terms and conditions of the original solicitation remain unchanged.
    75H70126Q00006 A00001 12042025 for vendor signature.pdf
    The Indian Health Service (IHS) has issued Amendment A00001 to solicitation 75H701-26-Q-00006 for IT SaaS Medical Equipment Installation and Logistics Software. This amendment provides responses to ten RFI questions and extends the offer due date to December 22, 2025, at 3:00 pm EST. Key clarifications include that the solution is for tracking procurement and installation of medical equipment and FF&E for new construction and renovations, not an RTLS or CMMS system for ongoing asset management. The number of items to be tracked can range from a few hundred to a few thousand, covering all medical equipment and FF&E. Training is ideally online to save costs. Pre-approval with the IHS Office of Technology is an internal process, and while FedRAMP certification is preferred to expedite approval, it is not mandatory. The system is intended to support 500+ tribes and all IHS employees in the future.
    B01 75H70126Q00006 IT SaaS Installation Medical Equip combined synopsis solicitation 11062025.pdf
    The Indian Health Service (IHS) seeks a Software as a Service (SaaS) solution for managing medical equipment and furnishings in new healthcare facilities. This Request for Quote (RFQ) No. 75H70126Q00006 aims to replace current spreadsheet-based tracking, which has led to project delays and cost overruns. The desired software must be web-based, cloud-based, commercially available, and capable of accurate tracking, reporting, and management from planning to commissioning. Key features include offline functionality, barcode-based room-specific reporting, multi-project tracking, interactive visual floor plans, API connectivity to planning software, and enterprise-level user support. The solution should also facilitate equipment relocation, staging, redeployment, decommissioning, and data export to a Computerized Maintenance Management System (CMMS). Proposals are due by December 8, 2025, at 3:00 pm EST.
    J01 Wage determination Montgomery Cty MD 2015 4269 dated 07082025.pdf
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