Medical Equipment and Furnishings, Fixtures, and Equipment (FF&E) Planning Software as a Services (SaaS)
ID: 75H701-26-Q-00008Type: Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEDIV OF ENGINEERING SVCS - SEATTLESEATTLE, WA, 98121, USA

NAICS

Software Publishers (513210)

PSC

IT AND TELECOM - BUSINESS APPLICATION SOFTWARE (PERPETUAL LICENSE SOFTWARE) (7A21)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/workspace/contract/opp/e5e54052a75c44f6886890d9fca384ff/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service, is seeking proposals for a Medical Equipment and Furnishings, Fixtures, and Equipment (FF&E) Planning Software as a Service (SaaS) to support the construction of new healthcare facilities. The objective is to acquire a software license that replaces current spreadsheet-based methods, which have resulted in cost overruns and project delays, by providing a web-based solution with features such as real-time updates, API connectivity, and compliance with federal regulations. Proposals are due by December 26, 2025, at 3:00 PM EST, with the contract covering a base year and one option year, and inquiries should be directed to Contracting Officer Jong Kim at jong.kim@ihs.gov or 206-619-0638.

    Files
    Title
    Posted
    B01 75H70126Q00008 IT SaaS Medical Equipment Planning Software combined synopsis solicitation 11262025.pdf
    The Indian Health Service (IHS) has issued a Request for Quote (RFQ) 75H70126Q00008 for IT SaaS Medical Equipment Planning Software. This combined synopsis/solicitation seeks proposals for a software license to plan medical equipment and furnishings for new healthcare facilities. The contract will have a base year (December 31, 2025, to December 30, 2026) and one option year. Proposals are due by December 26, 2025, at 3:00 pm EST via email to colleen.henry@ihs.gov. The evaluation for award will be based on price and compliance with terms and conditions. Offerors must provide fully burdened pricing for each line item and adhere to Section 508 accessibility standards for Electronic and Information Technology (EIT). All inquiries must be submitted in writing to the Contracting Officer, Colleen Henry.
    J01 Equipment Planning SaaS Statement of Work SOO.docx.pdf
    The Statement of Objectives (SOO) outlines the need for a Medical Equipment and Furnishings, Fixtures, and Equipment (FF&E) Planning Software as a Service (SaaS) for the construction of new healthcare facilities. This software aims to replace current spreadsheet-based methods, which have led to cost overruns, project delays, and version control issues. The desired SaaS product must be web-based, pre-approved by IHS Office of Technology, provide quarterly updated pricing, run pricing estimate reports, display discontinued items in real-time, allow stakeholder access, connect via API to installation software, and have a REVIT plug-in. It should also access MILSTD 1682 for federal regulation compliance, allow project archiving and importing, and facilitate a master template list. The period of performance is one year plus one option year, with training scheduled 3-6 months after software activation. The software's acceptance hinges on meeting these specified features.
    J02 Wage determination Montgomery Cty MD 2015 4269 dated 07082025.pdf
    This government file is a Register of Wage Determinations under the Service Contract Act for Maryland, specifically Frederick and Montgomery Counties. It outlines minimum wage rates for various occupations, adjusted annually by Executive Orders 14026 ($17.75/hour) and 13658 ($13.30/hour) for 2025, depending on contract award dates. The document details required fringe benefits, including health and welfare ($5.55/hour or $5.09/hour with EO 13706), paid sick leave (1 hour per 30 hours worked, up to 56 hours annually), vacation (2-4 weeks after 1-15 years), and eleven paid holidays. It also specifies hazardous pay differentials (4-8%) and uniform allowances. The conformance process for unlisted occupations is described, requiring contractors to propose classifications and rates via SF-1444 for Department of Labor review. Exemptions for computer employees are noted, and special pay rules for air traffic controllers and weather observers are included. This ensures fair compensation and adherence to labor laws in federal contracts.
    SF 30 A00001 75H70126Q00008 12172025 SAM.pdf
    This amendment to solicitation number 75H701-26-Q-00008, effective December 17, 2025, primarily changes the primary point of contact (POC) for submitting questions, documentation, and proposals. The new POC is Contracting Officer Jong Kim, reachable via email at Jong.kim@ihs.gov or phone at 206-619-0638. Offers must acknowledge receipt of this amendment by completing items 8 and 15, acknowledging on each offer copy, or through separate written/electronic communication referencing the solicitation and amendment numbers. Failure to acknowledge receipt by the specified date may lead to the rejection of offers. All other terms and conditions of the original solicitation remain unchanged. The contractor is required to sign and return copies of this document to the issuing office located at Division of Engineering Services-Seattle, 701 Fifth Ave, Suite 1600, Seattle, WA 98104.
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