Medical Equipment and Furnishings, Fixtures, and Equipment (FF&E) Planning Software as a Services (SaaS)
ID: 75H701-26-Q-00008Type: Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEDIV OF ENGINEERING SVCS - SEATTLESEATTLE, WA, 98121, USA

NAICS

Software Publishers (513210)

PSC

IT AND TELECOM - BUSINESS APPLICATION SOFTWARE (PERPETUAL LICENSE SOFTWARE) (7A21)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/workspace/contract/opp/3c46322654b94addaee95a71cfaf1885/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service, is seeking proposals for a software license for Medical Equipment and Furnishings, Fixtures, and Equipment (FF&E) Planning Software as a Service (SaaS) to support the construction of new healthcare facilities. The objective is to replace outdated spreadsheet-based methods that have resulted in cost overruns and project delays, with a web-based solution that includes features such as real-time updates, API connectivity, and compliance with federal regulations. Proposals are due by December 26, 2025, at 3:00 pm EST, and must be submitted via email to Colleen Henry at colleen.henry@ihs.gov, with evaluations based on price and compliance with specified terms and conditions.

    Point(s) of Contact
    Colleen Henry
    (240) 463-3813
    colleen.henry@ihs.gov
    Andrew E. Hart
    (206) 375-4443
    andrew.hart@ihs.gov
    Files
    Title
    Posted
    B01 75H70126Q00008 IT SaaS Medical Equipment Planning Software combined synopsis solicitation 11262025.pdf
    The Indian Health Service (IHS) has issued a Request for Quote (RFQ) 75H70126Q00008 for IT SaaS Medical Equipment Planning Software. This combined synopsis/solicitation seeks proposals for a software license to plan medical equipment and furnishings for new healthcare facilities. The contract will have a base year (December 31, 2025, to December 30, 2026) and one option year. Proposals are due by December 26, 2025, at 3:00 pm EST via email to colleen.henry@ihs.gov. The evaluation for award will be based on price and compliance with terms and conditions. Offerors must provide fully burdened pricing for each line item and adhere to Section 508 accessibility standards for Electronic and Information Technology (EIT). All inquiries must be submitted in writing to the Contracting Officer, Colleen Henry.
    J01 Equipment Planning SaaS Statement of Work SOO.docx.pdf
    The Statement of Objectives (SOO) outlines the need for a Medical Equipment and Furnishings, Fixtures, and Equipment (FF&E) Planning Software as a Service (SaaS) for the construction of new healthcare facilities. This software aims to replace current spreadsheet-based methods, which have led to cost overruns, project delays, and version control issues. The desired SaaS product must be web-based, pre-approved by IHS Office of Technology, provide quarterly updated pricing, run pricing estimate reports, display discontinued items in real-time, allow stakeholder access, connect via API to installation software, and have a REVIT plug-in. It should also access MILSTD 1682 for federal regulation compliance, allow project archiving and importing, and facilitate a master template list. The period of performance is one year plus one option year, with training scheduled 3-6 months after software activation. The software's acceptance hinges on meeting these specified features.
    J02 Wage determination Montgomery Cty MD 2015 4269 dated 07082025.pdf
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