EUR/Athens - Small Panel Van Vehicles
ID: 19GR1025Q0035Type: Presolicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFAMERICAN EMBASSY ATHENSWASHINGTON, DC, 20520, USA

NAICS

Automobile and Light Duty Motor Vehicle Manufacturing (336110)

PSC

PASSENGER MOTOR VEHICLES (2310)

Original Source

https://sam.gov/opp/bad4e40ce77f4a53a9bcf20bcb8845ae/view
Timeline
    Description

    The U.S. Department of State, through the American Embassy in Athens, has issued a solicitation for the procurement of small panel van vehicles intended for official use. The contract requires that bidders operate an established business in Greece, possess all necessary licenses and permits, and provide after-sales service and spare parts availability throughout the country. These vehicles must conform to local Greek standards to ensure ease of maintenance and repair at local dealerships. It is important to note that this solicitation has been canceled effective May 15, 2025. For further inquiries, interested parties may contact Dresden Kalin or George Dimitrokallis at AthProcurement@state.gov.

    Point(s) of Contact
    Iosif Dalezios
    AthProcurement@state.gov
    George Dimitrokallis
    AthProcurement@state.gov
    Files
    Title
    Posted
    19GR1025Q0035_Cancellation.pdf
    19GR1025Q0035.pdf
    The U.S. Embassy in Athens has issued Request for Quotations (RFQ) Number 19GR1025Q0035 for the procurement of two duty-free Small Size Cargo (Panel) Vans designated for official use. Interested bidders must meet specific submission requirements and demonstrate compliance with various federal regulations, including completing the SF-1449 form and providing additional certifications. The government aims to award the contract to the lowest responsible quoter without extensive negotiations, although discussions may occur within the competitive range if necessary. The document outlines specifications for the vans, including engine type, size, safety features, and local maintenance compatibility. Delivery must comply with timing and conditions set by the Embassy, and a Quality Assurance and Surveillance Plan (QASP) is implemented to monitor contractor performance. Each offer will be evaluated on price and adherence to RFQ terms, with the goal of ensuring efficient procurement and compliance with U.S. government standards. This RFQ serves to facilitate the acquisition of essential vehicles for government operations while adhering to regulatory mandates for transparency, competition, and fair practices in public contracting.
    ATTACHMENT 1_CERTIFICATION REGARDING COMPLIANCE WITH APPLICABLE FEDERAL LAW.pdf
    The document outlines a certification requirement for contractors and offerors working with the U.S. Department of State. It mandates that they confirm compliance with federal anti-discrimination laws and affirm that they do not engage in any Diversity, Equity, and Inclusion (DEI) programs that violate such laws. This certification is designated as crucial for the government's payment decisions, tying it to the False Claims Act to emphasize the serious implications of non-compliance. Contractors are instructed to complete a certification form, including their name, authority to bind the contract, and relevant solicitation or contract number. The certification must be signed by an authorized representative, underscoring the legal responsibility and implications associated with their compliance status. This requirement reflects the government's commitment to uphold anti-discrimination principles in federal contracting processes, ensuring that diversity initiatives align with legal standards.
    Presolicitation_Notice_Small_Panel_Vehicle.pdf
    The document serves as a pre-solicitation notice for the acquisition of small panel van vehicles for the U.S. Embassy in Athens, Greece. The procurement is aimed at vendors with a permanent establishment in Greece, ensuring that they possess all necessary licenses and permits. The vehicles must meet local Greek standards to ensure maintainability and accessibility of spare parts. The solicitation is yet to be officially issued, and the embassy will publish it on the SAM.gov website when ready. The contract will likely be awarded based on initial offers without discussions and will take the form of a firm fixed-price indefinite quantity/indefinite delivery contract. Proposals must be submitted electronically, adhering to specified file size and format restrictions. The performance location is the U.S. Embassy in Athens, with a specified archive date for the solicitation set for May 30, 2025. The document underscores the government’s commitment to ensuring that awarded contracts can be efficiently serviced and maintained, contributing to operational effectiveness.
    Lifecycle
    Title
    Type
    EUR/Athens - Small Panel Van Vehicles
    Solicitation
    EUR/Athens - Small Panel Van Vehicles
    Currently viewing
    Presolicitation
    Similar Opportunities
    Purchase of one Compact (C- segment) gasoline mild hybrid SUV for the U.S. Embassy Athens, Greece.
    State, Department Of
    The U.S. Embassy in Athens, Greece, is seeking to procure one compact gasoline mild hybrid SUV to meet its operational needs. The vehicle must comply with local Greek standards to ensure ease of maintenance, repair, and parts availability at local dealerships. This procurement, identified under solicitation number 19GR1026Q0007, falls under NAICS code 336110 (Automobile and Light Duty Motor Vehicle Manufacturing) and will be awarded as a firm fixed price contract. Interested vendors should submit their electronic offers, not exceeding 25 MB and in .zip or .pdf formats, with the official solicitation to be released on SAM.gov. For further inquiries, potential bidders can contact Dresden A. Kalin or Kelly Georgopoulou at Athprocurement@state.gov.
    Purchase and delivery of Original Toner Cartridges for US Embassy Athens
    State, Department Of
    The U.S. Department of State, through the American Embassy in Athens, Greece, is seeking quotations for the purchase and delivery of various original toner cartridges. This procurement involves an indefinite-quantity, indefinite-delivery purchase order for a one-year term, with a guaranteed minimum order of €300.00 and a maximum of €30,000.00, highlighting the importance of reliable office supplies for embassy operations. Interested vendors must submit their quotations electronically by 11:00 AM (Athens Time) on December 22, 2025, and are encouraged to direct any questions regarding the solicitation to athprocurement@state.gov by December 10, 2025. The contract will be awarded to the responsible offeror providing the lowest acceptable price, with payments made in Euros and the U.S. Government exempt from VAT.
    MID-SIZE SUV AVAILABLE FOR IMMEDIATE DELIVERY, IN ROME, ITALY.
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Rome, Italy, is preparing to solicit bids for the supply of a mid-size SUV available for immediate delivery. This procurement aims to fulfill the transportation needs of the embassy, emphasizing the importance of timely and reliable vehicle supply for diplomatic operations. Interested vendors must ensure they are registered in the System for Award Management (SAM) prior to submitting their offers, as the contract will be awarded based on initial proposals without further discussion. For inquiries, potential bidders can contact Crystal D. Sheridan at SheridanCD@state.gov or Ms. Patriana Zancani at ZancaniP@state.gov, with the solicitation expected to be posted on SAM.gov when ready.
    EUR/Athens - Construction of half Basketball Court for US Embassy, Athens
    State, Department Of
    The Department of State, through the American Embassy in Athens, is soliciting quotations for the construction of a half-size basketball court at a U.S. Government-owned residence in Athens, Greece. The project requires a firm fixed-price contract with a completion timeline of 45 calendar days following the Notice to Proceed, and it includes specific submission requirements such as SF-18, a proposal breakdown, and a company UEI number for SAM registration if the quotation exceeds $30,000. This construction is significant for enhancing recreational facilities at the embassy residence, promoting well-being for staff and visitors. Quotations must be submitted electronically by 10:00 AM Athens time on December 29, 2025, with questions directed to athprocurement@state.gov by December 16, 2025, and liquidated damages of €100.00 per day will apply for unexcused delays.
    RFQ # PR15695925 Mini-Buses/Sprinters
    State, Department Of
    The U.S. Embassy in Jerusalem is soliciting quotations for the procurement of Mini-Buses/Sprinters under Request for Quotation PR15695925. Bidders are required to provide a completed pricing table, quoter's information, certification regarding the National Defense Authorization Act (NDAA), and proof of initiation of SAM registration by the deadline of December 17, 2025. The procurement specifically seeks two types of Mercedes Sprinter-equivalent vehicles: a 13-seater and a 19-seater, both diesel, white, equipped with navigation, and backed by a 4-year warranty. Local vendors must confirm delivery dates and payment of Israeli license fees, while foreign vendors must also register with the Israeli Ministry of Transportation and ensure door-to-door delivery. Interested parties should direct inquiries to Michael Munayyer at Jerusalemprocurement@state.gov or munayyermk@state.gov for further details.
    Guatemala - Vehicle Rental Service
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Guatemala, is seeking quotations for a vehicle rental service to provide three vehicles for a twelve-month period. The procurement requires one pick-up truck, one SUV, and one sedan, all model years 2022-2025, to be utilized for personnel and equipment transportation in and around Guatemala City. This service is crucial for the Embassy's operational needs, ensuring reliable transportation for its staff. Quotations are due by September 7, 2025, at 17:00 hours, and must be submitted to GuatemalaBids@state.gov, with vendors required to be registered in SAM to be eligible for consideration.
    U.S. Embassy Manama - Vehicle Purchase
    State, Department Of
    The U.S. Embassy in Manama, Bahrain, is seeking competitive proposals for the purchase of one brand-new, full-size 2025 SUV vehicle as part of Request for Quotation (RFQ) number MPR0572237. The vehicle must meet specific requirements, including a 3.5L V6 engine, 10-speed automatic transmission, and a warranty of 5 years or 100,000 km, with delivery to the Embassy inclusive of VAT. This procurement is crucial for the Embassy's operational needs, ensuring reliable transportation for its staff. Proposals must be submitted electronically by December 22, 2025, at 16:00 Bahrain Time, and interested vendors should contact Sean Daniels or Geji Joseph for further information, ensuring compliance with NDAA regulations and SAM registration prior to submission.
    Presolicitation for U.S. Mission Geneva Official Vehicle insurance
    State, Department Of
    The U.S. Department of State is seeking qualified companies to provide insurance for its official vehicle fleet at the American Embassy in Geneva, Switzerland. The procurement aims to secure comprehensive insurance coverage for the vehicles used by the Permanent Mission of the United States in Geneva, ensuring compliance with local regulations and safeguarding government assets. The anticipated contract will have a base year with four one-year option periods, and the award will be made to the lowest priced technically acceptable offeror. Interested parties should note that the solicitation is not yet available but will be posted on the Contract Opportunities website, and they can contact Gavin Elliott at elliottgt@state.gov or Danielle Suberlucq at suberlucqdc@state.gov for further inquiries.
    Justification & Approval - 19PM0723P0408
    State, Department Of
    The Department of State, specifically the Embassy in Panama City, is seeking to procure six passenger electric golf cars under the Justification & Approval notice titled '19PM0723P0408'. This procurement aims to enhance transportation capabilities for embassy personnel and visitors, reflecting a commitment to sustainable and efficient mobility solutions. The electric golf cars will play a crucial role in facilitating daily operations within the embassy premises. Interested vendors can reach out to Johanna Martinez at INLPROCPANAMA@STATE.GOV or Timothy Carpenter, the Contracting Officer, at PNMPROCREQ@state.gov for further details. The primary contact number for inquiries is 5073175000, with additional contact options available via fax at 5073175141.
    B6 Armored Jeep J8 (FMS)
    General Services Administration
    The General Services Administration (GSA) is seeking to procure B6 Armored Jeep J8 vehicles through a Justification for Other Than Full and Open Competition (JOTFOC) for the open market portion. This procurement is authorized under an International Agreement and aims to fulfill specific requirements for armored passenger motor vehicles, which are critical for ensuring safety and security in various operational contexts. The place of performance for this contract will be in Gibraltar, Peru, and interested vendors can reach out to Jack Brothers at jack.brothers@gsa.gov or by phone at 817-850-8325 for further details regarding the opportunity.