Vehicle Rentals (Beale AFB Airshow 2025)
ID: FA468625Q0014Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4686 9 CONS PKBEALE AFB, CA, 95903-1702, USA

NAICS

Passenger Car Rental (532111)

PSC

LEASE OR RENTAL OF EQUIPMENT- GROUND EFFECT VEHICLES, MOTOR VEHICLES, TRAILERS, AND CYCLES (W023)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/dc1bab3edbef442880e7c3c03471df2f/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Air Force, is seeking proposals from qualified small businesses for vehicle rentals to support the 2025 Air & Space Expo at Beale Air Force Base in California. The procurement involves providing a minimum of 68 gas-powered vehicles, including 51 standard cars and 17 minivans or SUVs, with the option for additional vehicles as needed. This contract is crucial for ensuring adequate transportation logistics during the two-day event, scheduled for June 6-8, 2025, with vehicle delivery required by June 5 and pickup by June 9. Interested vendors must submit their proposals by April 24, 2025, and can direct inquiries to Teresa Perez at teresa.perez.9@us.af.mil or Lt. Joshua Sweat at joshua.sweat.2@us.af.mil.

    Files
    Title
    Posted
    Attachment 1 - FA468625Q0014.pdf
    The government document outlines a Request for Quote (RFQ) for vehicle rentals to support the 2025 Air and Space Expo. It specifies the procurement of 68 gas-powered vehicles, including standard cars, minivans, and SUVs, with firm fixed pricing. The document includes options for additional vehicles and refueling services, to be exercised by May 26, 2025. Essential details are provided regarding the delivery and pickup schedule, which entails specific timeframes between June 5 and June 9, 2025. Key requirements include proof of liability insurance and a detailed transportation plan for vehicle delivery to Beale Air Force Base, CA. Acceptance and inspection of the vehicles will occur at designated locations, with personnel information and contact details for coordination. The document also contains clauses covering contract administration, special requirements, and compliance standards. It serves to guide contractors in submitting their proposals, evaluating technical acceptability based on price and logistics outlined in the solicitation. Overall, this RFQ demonstrates the government’s structured approach to facility support needs, ensuring logistical considerations, safety, and regulatory compliance in the acquisition process for the upcoming event.
    Attachment 2 - SOW-Vehicle Rental (Airshow 2025)FINAL_Dated15Apr25.pdf
    The Statement of Work (SOW) outlines the requirements for vehicle rental services for the Air Show 2025 at Beale Air Force Base, California, scheduled for June 6-8, 2025. The 9th Reconnaissance Wing necessitates the provision of 51 standard cars, 17 minivans or SUVs, and the potential for additional vehicles by May 26, 2025. Delivery of vehicles must occur by noon on June 5, with pick-up after the event by noon on June 9. Contractors must ensure all vehicles meet federal and state safety standards, are clean, and are covered by comprehensive insurance. Security measures include background checks for personnel accessing the base and strict controls on prohibited items. Contractors are responsible for incident reporting and cooperating with military authorities during any investigations. This document serves as a formal request for proposals, ensuring compliance with government regulations and safety standards while facilitating the logistics necessary for the successful execution of the Air Show event.
    Attachment 3 - WD 2015-5659 Rev 22.txt
    The document outlines wage determinations under the Service Contract Act (SCA) by the U.S. Department of Labor for contracts in California, specifically Sutter and Yuba Counties. It stipulates that contracts awarded after January 30, 2022, must pay covered workers a minimum wage of $17.75 per hour or the applicable rate, while contracts awarded between January 1, 2015, and January 29, 2022, are subject to a lower minimum wage of $13.30 unless renewed. Additionally, it details the wage rates for various job classifications ranging from administrative roles to healthcare positions, along with required fringe benefits such as health and welfare payments and vacation days. The document highlights that all covered employees are entitled to certain protections under Executive Orders, including paid sick leave and health-related benefits. It also provides guidance on the conformance process for unlisted job classifications, ensuring alignment with wage determinations. Overall, the document serves as a comprehensive guide for contractors and subcontractors to adhere to federal requirements regarding minimum wages and worker protections, ensuring compliance in federal contracts.
    Solicitation-QandA_Vehicle Rentals(Airshow 2025)_17Apr25.pdf
    The document outlines a series of questions and answers related to the solicitation for vehicle rentals at the Beale AFB Airshow in 2025, under solicitation number FA468625Q0014. It clarifies that this is a brand-new requirement specifically for a one-time event, indicating no incumbent contractor is currently providing these services. The structure of the document revolves around responding to inquiries regarding the nature of the contract, emphasizing its newness and distinguishing it from ongoing contracts. This information highlights the necessity for potential vendors to understand the context and requirements of the solicitation, reflecting the broader practices of federal requests for proposals (RFPs) and contract awards aimed at ensuring transparency and clarity in government procurement processes. The document serves to inform potential bidders about the specifics of the contract and encourages engagement for this upcoming event.
    Lifecycle
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    Vehicle Rentals (Beale AFB Airshow 2025)
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    Combined Synopsis/Solicitation
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