Vehicle Scale Calibration Services
ID: FA468626QS005Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4686 9 CONS PKBEALE AFB, CA, 95903-1702, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEASURING TOOLS (J052)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/29e9056f34d44f7f9d2d9703b03c534f/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Air Force, is seeking qualified vendors to provide Vehicle Scale Calibration Services at Beale Air Force Base, California. The procurement involves annual calibration, inspection, testing, and maintenance of six government-owned scales used for verifying vehicle and cargo weights, ensuring compliance with Department of Transportation and MIL-AIR weight limitations. This contract is crucial for maintaining operational efficiency and safety standards, with a total small business set-aside and a potential contract value not exceeding $5,000 per year for "Over and Above" repairs. Interested parties must submit their quotes by January 6, 2026, and are encouraged to attend a site visit on December 22, 2025, with prior access arrangements required by December 17, 2025. For further inquiries, contact Lamar Mullins at lamar.mullins@us.af.mil or Katherine Moe at katherine.moe@us.af.mil.

    Files
    Title
    Posted
    Attachment 1- Scale Calibration PWS Final 121125.pdf
    This Performance Work Statement (PWS) outlines the requirements for annual scale calibration and maintenance services at Beale Air Force Base, California. The 9th Logistic Readiness Squadron requires these services for six government-owned scales used to verify vehicle and cargo weights, ensuring compliance with Department of Transportation and MIL-AIR weight limitations. The contractor must provide certified personnel, tools, materials, and equipment for annual calibration, inspection, testing, and maintenance. Services include visual inspections, cleaning, accuracy verification, adjustment, functional testing, and compliance confirmation with NIST and Technical Orders. The contractor will also provide replacement parts and repairs on an as-needed basis, with all work requiring prior written approval from a warranted Contracting Officer. Deliverables include calibration reports, an Entry Access Listing (EAL), and quotes for over and above work. The PWS details base access procedures, holiday schedules, cleanup requirements, and performance objectives to ensure continuous improvement in contractor performance.
    Attachment 2- Site Visit Information - Scale Calibration.pdf
    The Department of the Air Force, Headquarters 9th Reconnaissance Wing (ACC) at Beale Air Force Base, California, is hosting a site visit for the LRS Scale Calibration FA468626QS005 project. Scheduled for December 22, 2025, at 10:00 AM local time, the visit will commence at the 9th Contracting Office before caravanning to the gas station at 350 J St, Beale AFB, CA 95903, which requires services under this acquisition. Interested vendors must submit a completed Entry Access List (EAL) Template to Lamar Mullins and Katherine Moe by December 17, 2025, at 10:00 AM PST. The agenda includes introductions by Lamar Mullins and Kasey Landers, followed by strict rules of engagement, including no straying from the group, no discussions about money or future projects, and no questions or sidebar conversations during the visit. All questions must be submitted in writing by December 29, 2025, at 10:00 PM PST. This site visit is crucial for vendors to understand the scope and requirements of the scale calibration project.
    Attachment 3- LRS Scale Site Visit- EAL Template.xlsx
    The document outlines the requirements for a Contractor Entry Access List (EAL) form for accessing Beale AFB, effective August 15, 2016. It details the information required for individuals seeking access, including legal name, date of birth, driver's license number, SSN, and company name. The form also specifies the duration personnel can be on an EAL (29 days and 15 business days to receive a DBIDS card), beyond which an 1172 form or a memo from contracting is required for a base pass. The USAF implemented REAL ID Act requirements in accordance with Public Law 109-13 and CFR Title 6, Part 37. Failure to provide an SSN will result in automatic denial of access to Beale AFB. The document emphasizes that handwritten or PDF submittals will not be processed and highlights the need for specified authorized entry times and days for badge processing.
    Solicitation - FA468626QS005 - CO Signed.pdf
    This government solicitation, FA468626QS005, issued by the United States Air Force, outlines a requirement for annual calibration, inspection, testing, and maintenance of six government-owned scales located at Beale AFB, CA. The services are crucial for verifying vehicle and cargo weights, ensuring compliance with Department of Transportation and MIL-AIR weight limitations. The contract includes provisions for "Over and Above" repairs, not to exceed $5,000 per year, and spans a base year with five optional one-year extensions, potentially extending the contract until July 2031. The solicitation is set aside for Women-Owned Small Businesses (WOSB) and includes detailed instructions for electronic invoicing via Wide Area WorkFlow (WAWF) and various FAR and DFARS clauses governing commercial products and services, contractor conduct, and payment terms. Key contacts for the solicitation are Lamar Mullins and Katherine Moe.
    Lifecycle
    Title
    Type
    Vehicle Scale Calibration Services
    Currently viewing
    Combined Synopsis/Solicitation
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