ContractSolicitationTotal Small Business Set-Aside (FAR 19.5)

SOFAM NTV Rental

DEPT OF DEFENSE• H9242126QE008
Response Deadline
Dec 22, 2025
Deadline passed
Days Remaining
0
Closed
Set-Aside
Total Small Business Set-Aside (FAR 19.5)
Notice Type
Solicitation

Contract Opportunity Analysis

The Department of Defense, through the U.S. Special Operations Command (USSOCOM), is soliciting proposals for the rental of non-tactical vehicles to support the Special Operations Forces Arctic Medic (SOFAM) exercise in Fairbanks, Alaska, scheduled from January 8 to January 30, 2026. The requirement includes the provision of eighteen (18) Sport Utility Vehicles (SUVs), five (5) trucks, two (2) 15-passenger vans, and one (1) cargo van, all of which must be in excellent condition and equipped for winter conditions. This procurement is critical for facilitating ground transportation of personnel, equipment, and supplies during the exercise, ensuring operational readiness in Arctic conditions. Interested vendors must submit their quotes by December 22, 2025, at 5:00 PM EST, and direct any questions to the primary contacts, SSG Tyler Cooper at tyler.j.cooper.mil@socom.mil or SSG John Miceli at john.p.miceli.mil@socom.mil, by December 15, 2025, at 11:00 AM EST.

Classification Codes

NAICS Code
532111
Passenger Car Rental
PSC Code
W023
LEASE OR RENTAL OF EQUIPMENT- GROUND EFFECT VEHICLES, MOTOR VEHICLES, TRAILERS, AND CYCLES

Solicitation Documents

3 Files
H9242126QE008 SOFAM NTV Rental.pdf
PDF•2286 KB•Dec 17, 2025
AI Summary
This government Request for Proposal (RFP) is for the rental of various vehicles to support the Special Operations Forces Arctic Medic (SOFAM) exercise in Fairbanks, Alaska, from January 8-30, 2026. The requirement includes 18 SUVs, 5 pickup trucks, 2 15-passenger vans, and 1 cargo van or box truck. All vehicles must be 4-wheel or all-wheel drive, in excellent condition, and equipped with traction devices, winter kits, and a functional tow package. The contractor is responsible for maintenance, rapid vehicle replacement, and adherence to FAR and DFARS clauses regarding liability and insurance. The RFP outlines detailed specifications for each vehicle type, delivery and retrieval procedures, and compliance requirements, including electronic invoicing through WAWF.
Solicitation Amendment H9242126QE0080001 SF 30.pdf
PDF•1348 KB•Dec 17, 2025
AI Summary
This government file, Amendment H9242126QE0080001, modifies a solicitation for offers, extending the quote due date to December 22, 2025, at 5:00 PM EST. The amendment details instructions for offer submission, including acknowledging the amendment, preferred email submission to specified contacts (tyler.j.cooper.mil@socom.mil and john.p.miceli.mil@socom.mil), and a mandatory email subject line. It also sets a deadline of December 15, 2025, at 11:00 AM EST for questions. Offers must include specific information such as the solicitation number, offeror details, a technical description, price, and completed FAR representations. The government intends to award a contract without discussions, emphasizing the importance of initial best offers. Only one contract will be awarded.
H9242126QE008 QA Answers.docx
Word•25 KB•Dec 17, 2025
AI Summary
The RASOFAM NTV Rental solicitation H92421-26-Q-E008 addresses vendor questions regarding vehicle rental for use in Fairbanks, AK. Key clarifications include confirming the inspection and acceptance location in Colorado is administrative, with vehicle use in Fairbanks. Studded tires are an acceptable alternative to chains or snow socks, though snow sock kits must be provided for vehicles without studded tires. The government will provide hitches, but all vehicles must have hitch receivers. Funds are now available for the solicitation. The government also clarified that tow straps can be furnished separately by the contractor, and 15-passenger vans without studded tires can meet traction requirements with chains/snow socks. Vehicles can be picked up at the contractor's local facility in Fairbanks by the specified start dates.

Related Contract Opportunities

Project Timeline

postedOriginal Solicitation PostedDec 2, 2025
amendedLatest Amendment· Description UpdatedDec 17, 2025
deadlineResponse DeadlineDec 22, 2025
expiryArchive DateJan 6, 2026

Agency Information

Department
DEPT OF DEFENSE
Sub-Tier
US SPECIAL OPERATIONS COMMAND (USSOCOM)
Office
HQ USSOCOM

Point of Contact

Name
SSG Cooper, Tyler

Place of Performance

Fairbanks, Alaska, UNITED STATES

Official Sources

View on SAM.gov