The 42nd Contracting Squadron at Maxwell Air Force Base (AFB), AL, intends to award a sole source contract to Solutions Event Services for Parking, Traffic, and Logistics Management services for the "Beyond the Horizon Air & Space Show 2026." The services include furnishing personnel, equipment, and materials for managing parking, traffic, and logistics. This is not a request for quotes. The government is seeking information from other businesses capable of providing these services to determine if the acquisition can be competed. Interested parties must provide company information, capabilities, and supporting documentation by December 22, 2025, 12:00 PM CST. If no responses are received, a sole source contract will be awarded to Solutions Event Services under FAR 13.106-1(b).

The Statement of Work outlines the requirements for professional parking, traffic management, and logistics services for the 2026 Beyond the Horizon Air Show at Maxwell AFB from April 17-19, 2026. The contractor must have recent experience managing traffic and parking for large-scale USAF events, including those with capacities meeting military installation maximums, and extensive knowledge of local authorities. Key responsibilities include providing a minimum of six event managers, conducting a pre-site visit, executing an Event Logistics Plan (ELP), and training volunteers. The contractor is responsible for on-site supervision, compliance with the ELP, and managing parking for approximately 110,000 attendees over three days. The government will provide equipment and signage, which the contractor will deploy. Security requirements include coordinating with the 42nd Security Forces Squadron for attendee screening, ensuring contractor employee identification, and strict adherence to base security measures regarding weapons and controlled substances. The contractor must also assist with evacuation procedures in case of emergencies or inclement weather.