Luke Air Force Base 2026 Air Show - Audio Services
ID: F2U0105321A001Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4887 56 CONS CCLUKE AFB, AZ, 85309-1217, USA

NAICS

Other Commercial and Industrial Machinery and Equipment Rental and Leasing (532490)

PSC

SUPPORT- PROFESSIONAL: ENGINEERING/TECHNICAL (R425)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)
Timeline
    Description

    The Department of Defense, through the Air Force, is soliciting proposals for audio services for the Luke Air Force Base 2026 Air Show, scheduled for March 20-22, 2026. The selected contractor will be responsible for providing a comprehensive outdoor audio system, ensuring clear sound coverage across all designated areas, including VIP zones, with setup occurring from March 18-19 and removal by March 23. This contract, valued at approximately $40 million, is set aside for Women-Owned Small Businesses and will be awarded based on technical acceptability, past performance, and price, with a submission deadline for quotes on December 17, 2025, at 1500 EST. Interested vendors should direct inquiries to 2d Lt Jalen Johnson or Jacqueline Aranda via the provided contact details.

    Files
    Title
    Posted
    The AF Eagle Eyes Program outlines 13 categories of suspicious activity to watch for, report, and protect against threats to Department of Defense (DoD) personnel, facilities, or forces. These categories include acquisition of expertise, breach or attempted intrusion, eliciting information, expressed or implied threats, suspicious flyovers or landings, materials acquisition or storage, misrepresentation, recruiting, sabotage/tampering/vandalism, surveillance, testing or probing security, theft/loss/diversion, weapons discovery, and unexplained absences of international military students. The program encourages reporting suspicious activity using the SALUTE acronym (Size, Activity, Location, Uniform, Time, Equipment) to provide detailed observations. Contact information for reporting is provided, including a 24-hour watch phone number. Additionally, the document describes the Giant Voice system at Luke Air Force Base (LAFB), a military emergency mass notification system used to alert base populations of threats or natural disasters and provide operational notifications.
    The Luke AFB Environmental Guide for Contractors, updated October 2024, outlines environmental obligations and responsibilities for contractors, subcontractors, and vendors working on the base. It emphasizes compliance with federal, state, local, and Luke AFB's Environmental Management System (EMS) requirements for projects such as new construction, renovations, demolitions, and maintenance. Key areas covered include hazardous material management, dust control, air emissions, stormwater discharges, waste management, and the protection of natural and cultural resources. The guide details specific requirements and submissions before, during, and after construction, such as EMS awareness training, dust control plans, asbestos and lead-based paint determinations, hazardous materials reviews, and stormwater pollution prevention plans. Contractors are responsible for reporting spills and accidents, and ensuring subcontractors adhere to these regulations. The document also provides environmental points of contact and appendices with guidance on hazardous material usage and waste management.
    This Performance Work Statement outlines the requirements for an outdoor audio system at Luke Days 2026, an air show scheduled for March 20–22, 2026, at Luke Air Force Base, Arizona. The contractor must provide all personnel, equipment, and services for a turnkey audio solution ensuring clear, intelligible sound across all spectator and designated areas, including VIP chalets and vendor zones. Key requirements include uniform sound coverage, intelligibility over ambient noise, and a design that avoids obstructing emergency access or aircraft operations. The contractor must propose speaker placement, provide power solutions, and have qualified staff on-site for operations, monitoring, and troubleshooting. The system needs to be fully operational by March 19, 2026, at 1700 hours, with removal completed by March 23, 2026, at 1200 hours. Deliverables include an Audio Support Plan and an on-site test. The government will provide site access and layout maps but no equipment. Performance standards specify 95% coverage, 100% intelligibility, and 98% operational uptime.
    This government solicitation (FA488726Q0004) is an RFP for audio services for the 2026 Luke AFB Air Show, totaling $40,000,000.00. The contract, designated as a Women-Owned Small Business (WOSB) set-aside, will be awarded to a technically acceptable offeror with a "Green" or better Supplier Performance Risk System (SPRS) rating and the lowest evaluated price. Key evaluation factors include technical acceptability, past performance, and price. The Performance Work Statement details setup, operations, and removal from March 18-23, 2026. The document outlines federal acquisition regulations (FAR and DFARS clauses), payment instructions via Wide Area WorkFlow (WAWF), and specific requirements for contractor access and health and safety on government installations. Attachments provide essential information, including the Performance Work Statement, an Anti-Terrorism Pamphlet, an Environmental Guide, and Wage Determinations.
    This government wage determination (No. 2015-5469, Revision No. 28, dated 07/08/2025) outlines minimum wage rates and fringe benefits for service contract employees in Maricopa and Pinal Counties, Arizona. It specifies hourly wages for numerous occupations across various fields, including administrative support, automotive, health, and technical roles. The document highlights compliance with Executive Orders 14026 ($17.75/hour) and 13658 ($13.30/hour) for contracts entered into on or after January 30, 2022, or between January 1, 2015, and January 29, 2022, respectively, noting annual adjustments. It also details fringe benefits, including health and welfare ($5.55/hour or $5.09/hour for EO 13706-covered contracts), vacation (2-4 weeks based on service), and eleven paid holidays. Special provisions cover hazardous pay differentials, uniform allowances, and procedures for conforming unlisted occupations via SF-1444, emphasizing task-based classification. Paid sick leave requirements under EO 13706 are also outlined, mandating 1 hour of sick leave for every 30 hours worked, up to 56 hours annually.
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