SOLICITATION NOTICE FOR GROUNDS KEEPING SERVICES AT THE NEW U.S. EMBASSY COMPOUND IN BELGRADE, SERBIA
ID: 19RB1025Q0003Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY BELGRADEWASHINGTON, DC, 20520, USA

NAICS

Landscaping Services (561730)

PSC

HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING (S208)

Original Source

https://sam.gov/opp/e49833d6b46d43288081b937e3845d8b/view
Timeline
    Description

    The U.S. Department of State is soliciting proposals for groundskeeping services at the new U.S. Embassy compound in Belgrade, Serbia. The contract aims to secure comprehensive gardening services for the embassy's properties, including maintenance of grass, shrubbery, garden areas, and related landscape elements, covering approximately 12,000 m² of concrete surfaces and 2,000 m² of pathways. This service is crucial for maintaining the embassy's representational responsibilities and ensuring the aesthetic upkeep of its grounds. Interested contractors must submit their proposals, including a Grounds Maintenance Plan and proof of Defense Base Act insurance, by the specified deadlines, and can direct inquiries to Damian Richard at BLG-Procurement@state.gov or Sonja Vukojevic at vukojevics@state.gov.

    Point(s) of Contact
    Damian Richard
    3811652371290
    381117064006
    BLG-Procurement@state.gov
    Sonja Vukojevic
    381652515520
    381117064006
    vukojevics@state.gov
    Files
    Title
    Posted
    19RB1025Q0003_Experience and Past Performance Form.pdf
    The document outlines the requirements for the Experience and Past Performance section of the solicitation 19RB1025Q0003. Offerors are tasked with providing the customer's name, address, and contact details for key contract and technical personnel, along with the existing contract number. A concise description of the work performed, including the offeror's responsibilities, must be included. Additionally, it requires disclosure of any litigation that has occurred in the past five years or is currently ongoing. This section is essential for evaluating the offeror’s qualifications and reliability in relation to the solicitation requirements, which aim to ensure that federal, state, and local entities engage capable and compliant contractors for their projects. The focus is on past performances and existing relationships with clients to gauge future performance potential accurately.
    19RB1025Q0003_Question Submission Form.pdf
    The document outlines a Question Submission Form related to Solicitation 19RB1025Q0003 for groundskeeping services at the U.S. Embassy in Belgrade, Serbia. Interested parties must submit their inquiries via email to the procurement department by the specified deadline of March 28, 2025. The form includes fields for the company name, reference to the solicitation section and paragraph number, and a subject line for the question being raised. This process is integral to ensuring that contractors have clarity regarding the requirements and expectations for the contract, facilitating a competitive bidding environment for the embassy's groundskeeping services. Overall, the document emphasizes structured communication between the procurement office and potential vendors to support the efficient execution of the project.
    19RB1025Q0003_Questions Answers as of April 3 2025.pdf
    The U.S. Embassy in Belgrade has released Solicitation 19RB1025Q0003 for Groundskeeping services, providing details on contractor requirements and expectations. There are no set minimum or maximum employee numbers; however, an on-site supervisor and project manager must be proficient in English. This solicitation is not veteran-owned business set-aside. Key responsibilities include maintaining plants and lawns with no additional costs for necessary services like verticutting or replacements due to negligence. DBA insurance is required, and compliance costs should be included in proposals. The embassy will gauge performance through landscape appearance and compliance with contractual obligations, utilizing FAR dispute resolution processes. There are no rushes for SIM registrations at the time of submission. The contract allows flexibility in worker shifts, but maintenance of areas without irrigation is the contractor’s responsibility. The current contractor holds a $465,605 contract with a focus solely on sidewalks for snow removal, leaving equipment provision to the vendor. Licenses for these services are not mandated. This document serves to clarify terms and operational expectations at the Embassy, limiting ambiguities in contract performance and participant obligations for potential contractors.
    19RB1025Q0003_Questions Answers as of March 28 2025.pdf
    The U.S. Embassy in Belgrade, Serbia, has issued a solicitation (19RB1025Q0003) for groundskeeping services, outlining requirements and responding to inquiries as of March 28, 2025. Key points include that no minimum or maximum number of employees is mandated, but the contractor must provide qualified personnel, with only the on-site supervisor and Project Manager needing English proficiency. The contractor is responsible for a detailed Grounds Maintenance Plan, which should encompass necessary lawn care measures like verticutting without additional costs to the government. Defense Base Act (DBA) insurance is required, and contractors must be registered in the System for Award Management (SAM) prior to submission. Performance will be evaluated based on landscape appearance and adherence to contract specifications. Disputes will follow the FAR dispute resolution process. Overall, the document serves as a guide for potential contractors regarding service expectations and compliance requirements within the context of federal procurement.
    19RB1025Q0003_Questions and Answers as of 26 March 2025.pdf
    The document is a solicitation Q&A from the U.S. Embassy in Belgrade, Serbia, detailing requirements for groundskeeping services under Solicitation 19RB1025Q0003. It clarifies that there is no fixed minimum or maximum number of employees needed; however, contractors must ensure enough qualified personnel are available. Communication is essential, but only the on-site supervisor and Project Manager are required to have adequate English skills for engagement with Embassy staff. The document also addresses the relevance of veteran status, indicating that this solicitation is not designated as a set-aside for veteran-owned businesses or employers of U.S. veterans who served in multiple campaigns. Overall, it provides critical specifications for potential contractors aiming to fulfill the Embassy's groundskeeping needs while underscoring compliance with the specified operational standards.
    19RB1025Q0003_RFQ Cover Letter.pdf
    19RB1025Q0003_RFQ document.pdf
    The document outlines a Request for Quotation (RFQ) by the U.S. Embassy in Belgrade for gardening services, particularly for the maintenance of embassy properties. It specifies that the contractor will provide all necessary labor, materials, and equipment for ongoing landscaping and grounds upkeep over a 12-month period, with an option to renew for an additional year. Services include regular tasks like grass cutting, pruning, weeding, and leaf removal, alongside specific requirements for temporary services for events and snow removal. The contractor must maintain a workforce that adheres to U.S. standards, including discipline and appearance. Quality control measures are detailed, with a requirement for regular inspections and a designated on-site supervisor. Contractors must comply with local laws regarding permits and insurance, ensuring the safety and legality of operations. The contract emphasizes environmental responsibility, specifically in pest and disease control and the handling of hazardous substances. This solicitation represents the U.S. government's effort to ensure its properties are well-maintained while adhering to regulatory and safety standards, thereby supporting the operational needs of the embassy.
    19RB1025Q0003_Site Visit Registration Form.pdf
    The U.S. Embassy in Belgrade is organizing a site visit and pre-proposal conference for a solicitation related to groundskeeping services. Interested parties must complete a registration form, which includes the company name, address, representatives attending, and their identification details. The site visit is scheduled for 10:00 AM on March 26, 2025, at the embassy location. Participants are instructed to submit the form via email to the provided contact address. This initiative reflects the Embassy's approach to engage potential contractors in a transparent bidding process, typical of government Requests for Proposals (RFPs). The aim is to provide bidders with necessary insights into project requirements and expectations, thus fostering competitiveness and aligning service offerings with the embassy's standards.
    19RB1025Q0003-001 Solicitation Amendment.pdf
    19RB1025Q0003-002 Solicitation Amendment.pdf
    19RB1025Q0003-003 Solicitation Amendment.pdf
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