Buffalo Medical Gases and Cylinders
ID: 36C24225R0042Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF242-NETWORK CONTRACT OFFICE 02 (36C242)ALBANY, NY, 12208, USA

NAICS

Industrial Gas Manufacturing (325120)

PSC

MEDICAL GASES (6835)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/0fa6d2b8a6c74223ab6956eb6210a721/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is soliciting proposals for a contract to provide medical gases and associated services for the Buffalo and Batavia VA Medical Centers. The contractor will be responsible for delivering, filling, transporting, maintaining, and storing medical gases such as oxygen and nitrogen, ensuring compliance with FDA and other regulatory standards throughout the contract period. This procurement is critical for maintaining high-quality medical services for veterans, with a firm fixed price Indefinite Delivery Indefinite Quantity (IDIQ) contract spanning five pricing periods from June 2025 to May 2030. Interested parties should direct inquiries to Contracting Officer Corey Swinton at Corey.Swinton@va.gov, with proposal submissions due by May 21, 2025, at 12 PM EDT.

    Point(s) of Contact
    Corey SwintonContracting Officer
    Corey.Swinton@va.gov
    Files
    Title
    Posted
    36C24225R0042 0001.docx
    This document serves as an amendment to the Request for Quotations (RFQ) 36C24225R0042, issued by the Department of Veterans Affairs' Samuel S. Stratton VA Medical Center. The main purpose of this modification is to extend the deadlines for question submissions and proposals. Specifically, the deadline for submitting questions has been moved to April 29, 2025, at 12 PM EST, while the proposal submission deadline is now set for May 13, 2025, at 12 PM EST. Additionally, a site visit has been rescheduled to occur on April 25, 2025, at two locations in Buffalo and Batavia during specified time slots. The amendment highlights the importance of confirming attendance by a specified date. All other terms and conditions of the RFQ remain unchanged. This modification aims to facilitate the procurement process by allowing potential bidders additional time to prepare their submissions while ensuring transparency, communication, and adherence to federal contracting procedures.
    Pricing Spreadsheet.xlsx
    The document outlines a detailed inventory and rental pricing proposal for various medical gas supplies and equipment, primarily intended for the Buffalo Medical VA facilities. It lists specific items such as oxygen cylinders, carbon dioxide tanks, and specialty gas containers, along with their respective quantities and expected delivery logistics. The list specifies the needs for tanks of various sizes (e.g., E tanks, oxygen gas in aluminum) and emphasizes the demand for rental services alongside routine delivery options, indicating a frequency of two deliveries per week. Key financial metrics include prices per unit for annual and daily rental periods, culminating in substantial figures for certain items, such as over $212,000 for daily oxygen tank rentals. This document is part of a Request for Proposals (RFPs) framework, highlighting the government's intent to procure essential healthcare supplies while ensuring adherence to regulatory standards for medical gases.
    S02 - 36C24225R0042_Amended RFQ_Document.docx
    The Department of Veterans Affairs (VA) is soliciting proposals for a contract to provide medical gases, filling, maintaining, and related services to the Buffalo and Batavia VA Medical Centers. The contract aims to establish a reliable source of medical gases including oxygen, nitrogen, and other gases essential for medical use, with a firm fixed price and five pricing periods from August 2025 to May 2030. Responsibilities include ensuring compliance with FDA and other regulatory standards, providing necessary training, maintaining cylinder integrity, and delivering gases in a timely manner. Contractors must possess the required licenses and certifications and must adhere to extensive regulations covering the handling and transportation of these gases. The contract includes provisions for emergency deliveries, invoicing, and a detailed process for order placements. Additionally, routine audits of cylinder inventories will be conducted to ensure accurate accounting and compliance, emphasizing efficient management aligned with the VA's healthcare delivery goals. Overall, this procurement demonstrates the VA's commitment to providing high-quality medical services to Veterans through dependable sourcing of essential medical materials.
    S02 - 36C24225R0042_Final.docx
    The Department of Veterans Affairs (VA) seeks a contractor to provide medical gases and associated services for the Buffalo and Batavia VA Medical Centers. The project entails delivering, filling, transporting, and maintaining medical gas tanks, with a focus on ensuring compliance with relevant safety standards and regulations. The contract will follow a firm fixed price Indefinite Delivery Indefinite Quantity (IDIQ) format, spanning five pricing periods from June 2025 to May 2030. The contractor will be responsible for providing and maintaining medical-grade gases such as oxygen, nitrogen, and carbon dioxide, as well as managing the rental of gas cylinders. Key requirements include adherence to quality standards set by the FDA and other regulatory bodies, while the VA will retain ownership of government-furnished cylinders. Invoices for services will be processed monthly in arrears, and contractors must be capable of fulfilling emergency gas orders. This Request for Proposals (RFP) emphasizes effective communication between the contractor and VA personnel, timely delivery of products and services, and comprehensive training for VA staff on gas handling. Overall, the contract aims to enhance the operational efficiency of medical gas supply systems within VA facilities.
    S02 - 36C24225R0042 0002 Amendment.docx
    This document serves as an amendment to the solicitation for a contract with the Department of Veterans Affairs at the Samuel S. Stratton VA Medical Center. The primary purpose of this amendment is to extend the deadline for proposal submissions to May 21, 2025, at 12 PM EDT. The document outlines the procedures for acknowledging receipt of the amendment, emphasizing that failure to do so may result in the rejection of offers. It specifies that, aside from the extended submission deadline, all other terms and conditions of the original solicitation remain unchanged and in full effect. The amendment is officially issued by the Contracting Officer, Corey Swinton, confirming the modifications to the existing solicitation number 36C24225R0042. This modification reflects standard practices in federal procurement processes, ensuring that potential bidders have adequate time to prepare and submit proposals for the required services.
    S02 - 36C24225R0042 0003 Amendment.docx
    The document outlines the amendment P0003 to a Request for Quotation (RFQ) issued by the Department of Veterans Affairs for medical gases and cylinder rental services. The amendment updates the pricing period and answers vendor inquiries, including clarification on the set-aside status for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under a tiered evaluation process. It confirms that the contract is a supply contract and reiterates the use of a "Lowest Price Technically Acceptable" (LPTA) evaluation method. The document details the requirements for storing, handling, and delivering medical gases, with specifications concerning government-owned and contractor-owned cylinders. It further addresses the implementation of Radio-Frequency Identification (RFID) technology for tracking cylinder deliveries, monthly summary reports due within ten business days, and delivery timelines. Additionally, it emphasizes that all contractor communications and submissions must align with the updated specifications to ensure compliance with federal contracting regulations. This amendment aims to streamline the contracting process while ensuring that all necessary guidelines are met for the effective delivery of critical medical services to veterans, thus enhancing the operational efficiency of the Buffalo and Batavia VA Medical Centers.
    Lifecycle
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    Buffalo Medical Gases and Cylinders
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