V225--Martinsburg VAMC Ground Ambulance Transportation
ID: 36C24526Q0019Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF245-NETWORK CONTRACT OFFICE 5 (36C245)LINTHICUM, MD, 21090, USA

NAICS

Ambulance Services (621910)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: AMBULANCE (V225)

Original Source

https://sam.gov/workspace/contract/opp/a91ed80255d94515bd9d1522c0763a2a/view
Timeline
    Description

    The Department of Veterans Affairs is seeking proposals for a five-year Single Award Indefinite Delivery/Indefinite Quantity (IDIQ) contract for Ground Ambulance Transportation services to support the Martinsburg VA Medical Center and its associated Community-Based Outpatient Clinics. The contract will encompass a range of services, including Advanced Life Support (ALS), Basic Life Support (BLS), and Critical Care Transport (CCT), available 24/7, with specific requirements for contractor personnel qualifications, vehicle standards, and compliance with federal regulations. This procurement is crucial for ensuring timely and effective medical transportation for veterans in the designated service areas across Pennsylvania, Maryland, Virginia, and West Virginia. Interested contractors should note that the minimum guaranteed contract amount is $1,000.00, with a maximum ceiling of $2,600,000.00, and proposals are due by December 18, 2025, at 1:00 PM EST. For further inquiries, contact Dan Feng Lu at DanFeng.Lu@va.gov.

    Point(s) of Contact
    Dan Feng LuContract Specialist
    DanFeng.Lu@va.gov
    Files
    Title
    Posted
    36C24526Q0019 0001.docx
    This government file is an amendment to Solicitation Number 36C24526Q0019, issued by the Department of Veterans Affairs, VISN 5 Contracting, for Ground Ambulance Transportation services at Martinsburg VA Medical Center. The amendment includes a series of questions and answers (Q&A) to clarify various aspects of the Request for Quotation (RFQ). Key details clarified include the incumbent contractor (Patient Transportation Inc.), historical trip data for FY23-FY25 (364, 534, and 406 trips respectively), contract set-aside (Small Business), contract structure (5-year Commercial Firm Fixed Price, Single Award Indefinite Delivery/Indefinite Quantity with a $2.5M cumulative ceiling), and the service area covering specific counties in PA, MD, VA, and WV, along with other hospitals. The Q&A also addresses requirements for stretcher transports, residential pickups, concurrent trips on weekends/holidays, and licensing/insurance compliance.
    36C24526Q0019 0002.docx
    This government amendment extends the offer due date for solicitation 36C24526Q0019 to December 18, 2025, at 1:00 PM EST. The solicitation is for a five-year Commercial Firm Fixed Price, Single Award Indefinite Delivery/Indefinite Quantity (IDIQ) contract for Ground Ambulance Services to support the Martinsburg VA Medical Center. The contract will be awarded to the Lowest Price Technically Acceptable (LPTA) contractor. Services include Advanced Life Support (Emergent and Non-Emergent), Basic Life Support Non-Emergency Transport, Critical Care Transport, mileage, and waiting time. The contract has a guaranteed minimum of $1,000.00 and a maximum ceiling of $2,600,000.00. Funds will be obligated via task orders. The NAICS code is 621910 (Ambulance Services) and the product/service code is V225 (Ambulance).
    36C24526Q0019_1.docx
    This government solicitation, 36C24526Q0019, issued by the Department of Veterans Affairs, seeks proposals for a five-year Single Award Indefinite Delivery/Indefinite Quantity (IDIQ) contract for ground ambulance services for the Martinsburg VA Medical Center and its associated Community-Based Outpatient Clinics. The contract covers emergent and non-emergent Advanced Life Support (ALS), Basic Life Support (BLS), and Critical Care Transport (CCT) services, available 24/7. Key requirements include contractor personnel qualifications, vehicle and equipment standards, specific response times for transports, and detailed invoicing procedures using the VetRide Vendor Portal. The solicitation outlines performance standards, quality control, and compliance with federal, state, and local regulations, including HIPAA and environmental management systems. The estimated maximum contract value is $2,500,000.00.
    36C24526Q0019.docx
    The Department of Veterans Affairs (VA) is issuing a presolicitation notice for Ground Ambulance Transportation Services at the Martinsburg VA Medical Center. The VA intends to release a solicitation for these services, with an anticipated performance period from December 1, 2025, to November 30, 2030. This will be a full and open, unrestricted competition, with the contract awarded to the lowest technically acceptable vendor. The resulting contract will be a five-year Firm Fixed Price, Single Award Indefinite Delivery/Indefinite Quantity (IDIQ) contract. All contractors must be registered in the SAM Database prior to contract award. The point of contact for this solicitation is Dan Feng Lu at danfeng.lu@va.gov.
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