Buffalo Medical Gases and Cylinders
ID: 36C24225R0042Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF242-NETWORK CONTRACT OFFICE 02 (36C242)ALBANY, NY, 12208, USA

NAICS

Industrial Gas Manufacturing (325120)

PSC

MEDICAL GASES (6835)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/0e036b5d4e1744bf8b0cdca069be0842/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is soliciting proposals for a contract to provide medical gases and associated services for the Buffalo and Batavia VA Medical Centers. The contractor will be responsible for delivering, filling, transporting, maintaining, and storing medical gases such as oxygen and nitrogen, ensuring compliance with FDA and other regulatory standards throughout the contract period. This procurement is critical for maintaining high-quality medical services for veterans, with a firm fixed price Indefinite Delivery Indefinite Quantity (IDIQ) contract spanning five pricing periods from June 2025 to May 2030. Interested parties should direct inquiries to Contracting Officer Corey Swinton at Corey.Swinton@va.gov, with proposal submissions due by May 21, 2025, at 12 PM EDT.

    Point(s) of Contact
    Corey SwintonContracting Officer
    Corey.Swinton@va.gov
    Files
    Title
    Posted
    36C24225R0042 0001.docx
    This document serves as an amendment to the Request for Quotations (RFQ) 36C24225R0042, issued by the Department of Veterans Affairs' Samuel S. Stratton VA Medical Center. The main purpose of this modification is to extend the deadlines for question submissions and proposals. Specifically, the deadline for submitting questions has been moved to April 29, 2025, at 12 PM EST, while the proposal submission deadline is now set for May 13, 2025, at 12 PM EST. Additionally, a site visit has been rescheduled to occur on April 25, 2025, at two locations in Buffalo and Batavia during specified time slots. The amendment highlights the importance of confirming attendance by a specified date. All other terms and conditions of the RFQ remain unchanged. This modification aims to facilitate the procurement process by allowing potential bidders additional time to prepare their submissions while ensuring transparency, communication, and adherence to federal contracting procedures.
    Pricing Spreadsheet.xlsx
    The document outlines a detailed inventory and rental pricing proposal for various medical gas supplies and equipment, primarily intended for the Buffalo Medical VA facilities. It lists specific items such as oxygen cylinders, carbon dioxide tanks, and specialty gas containers, along with their respective quantities and expected delivery logistics. The list specifies the needs for tanks of various sizes (e.g., E tanks, oxygen gas in aluminum) and emphasizes the demand for rental services alongside routine delivery options, indicating a frequency of two deliveries per week. Key financial metrics include prices per unit for annual and daily rental periods, culminating in substantial figures for certain items, such as over $212,000 for daily oxygen tank rentals. This document is part of a Request for Proposals (RFPs) framework, highlighting the government's intent to procure essential healthcare supplies while ensuring adherence to regulatory standards for medical gases.
    S02 - 36C24225R0042_Amended RFQ_Document.docx
    The Department of Veterans Affairs (VA) is soliciting proposals for a contract to provide medical gases, filling, maintaining, and related services to the Buffalo and Batavia VA Medical Centers. The contract aims to establish a reliable source of medical gases including oxygen, nitrogen, and other gases essential for medical use, with a firm fixed price and five pricing periods from August 2025 to May 2030. Responsibilities include ensuring compliance with FDA and other regulatory standards, providing necessary training, maintaining cylinder integrity, and delivering gases in a timely manner. Contractors must possess the required licenses and certifications and must adhere to extensive regulations covering the handling and transportation of these gases. The contract includes provisions for emergency deliveries, invoicing, and a detailed process for order placements. Additionally, routine audits of cylinder inventories will be conducted to ensure accurate accounting and compliance, emphasizing efficient management aligned with the VA's healthcare delivery goals. Overall, this procurement demonstrates the VA's commitment to providing high-quality medical services to Veterans through dependable sourcing of essential medical materials.
    S02 - 36C24225R0042_Final.docx
    The Department of Veterans Affairs (VA) seeks a contractor to provide medical gases and associated services for the Buffalo and Batavia VA Medical Centers. The project entails delivering, filling, transporting, and maintaining medical gas tanks, with a focus on ensuring compliance with relevant safety standards and regulations. The contract will follow a firm fixed price Indefinite Delivery Indefinite Quantity (IDIQ) format, spanning five pricing periods from June 2025 to May 2030. The contractor will be responsible for providing and maintaining medical-grade gases such as oxygen, nitrogen, and carbon dioxide, as well as managing the rental of gas cylinders. Key requirements include adherence to quality standards set by the FDA and other regulatory bodies, while the VA will retain ownership of government-furnished cylinders. Invoices for services will be processed monthly in arrears, and contractors must be capable of fulfilling emergency gas orders. This Request for Proposals (RFP) emphasizes effective communication between the contractor and VA personnel, timely delivery of products and services, and comprehensive training for VA staff on gas handling. Overall, the contract aims to enhance the operational efficiency of medical gas supply systems within VA facilities.
    S02 - 36C24225R0042 0002 Amendment.docx
    This document serves as an amendment to the solicitation for a contract with the Department of Veterans Affairs at the Samuel S. Stratton VA Medical Center. The primary purpose of this amendment is to extend the deadline for proposal submissions to May 21, 2025, at 12 PM EDT. The document outlines the procedures for acknowledging receipt of the amendment, emphasizing that failure to do so may result in the rejection of offers. It specifies that, aside from the extended submission deadline, all other terms and conditions of the original solicitation remain unchanged and in full effect. The amendment is officially issued by the Contracting Officer, Corey Swinton, confirming the modifications to the existing solicitation number 36C24225R0042. This modification reflects standard practices in federal procurement processes, ensuring that potential bidders have adequate time to prepare and submit proposals for the required services.
    S02 - 36C24225R0042 0003 Amendment.docx
    The document outlines the amendment P0003 to a Request for Quotation (RFQ) issued by the Department of Veterans Affairs for medical gases and cylinder rental services. The amendment updates the pricing period and answers vendor inquiries, including clarification on the set-aside status for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under a tiered evaluation process. It confirms that the contract is a supply contract and reiterates the use of a "Lowest Price Technically Acceptable" (LPTA) evaluation method. The document details the requirements for storing, handling, and delivering medical gases, with specifications concerning government-owned and contractor-owned cylinders. It further addresses the implementation of Radio-Frequency Identification (RFID) technology for tracking cylinder deliveries, monthly summary reports due within ten business days, and delivery timelines. Additionally, it emphasizes that all contractor communications and submissions must align with the updated specifications to ensure compliance with federal contracting regulations. This amendment aims to streamline the contracting process while ensuring that all necessary guidelines are met for the effective delivery of critical medical services to veterans, thus enhancing the operational efficiency of the Buffalo and Batavia VA Medical Centers.
    Lifecycle
    Title
    Type
    Buffalo Medical Gases and Cylinders
    Currently viewing
    Solicitation
    Similar Opportunities
    Bulk Oxygen and Tank Rentals
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking a contractor for the supply and rental of bulk medical-grade liquid oxygen and associated tank services for four VA Medical Centers located in Alabama and Georgia. The procurement includes the provision of contractor-owned tanks, timely deliveries, emergency services, and compliance with federal and state regulations, including FDA and USP standards. This contract, which is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), will operate under a firm-fixed-price agreement with a base year and four option years, running from March 1, 2026, to February 28, 2031. Interested parties must submit their offers electronically to Leonard Robinson at leonard.robinson@va.gov by December 19, 2025, and are required to attend mandatory site visits from December 1-4, 2025, to avoid disqualification.
    6835--Medical Gas Supply - Sources Sought
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking information from potential contractors for Medical Gas Delivery services at the Greater Los Angeles Healthcare System, specifically for the West Los Angeles VA Medical Center. The procurement aims to identify qualified Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), and other small businesses capable of supplying various medical gases, including Liquid Nitrogen, Argon Gas, Compressed Air, Carbon Dioxide, and Oxygen, all of which must meet stringent FDA and DOT regulations. Interested parties are required to submit their company details, including their SAM UEI number, contact information, business type, and socioeconomic status by December 29, 2025, to the Contracting Officer, Ms. Renee Kale, at renee.kale@va.gov. This sources sought notice is for planning purposes only and does not solicit quotes at this time.
    W065--VISN10 Home 02 Services (IN & MI)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for Home Oxygen Services under solicitation number 36C25025R0061, specifically targeting facilities in Indiana and Michigan. The procurement aims to provide comprehensive home oxygen and ventilation services, including the rental and supply of various oxygen equipment and related medical devices for an estimated 5,000 beneficiaries across multiple VA Medical Centers. This contract, valued at up to $45 million, is set aside for Service-Disabled Veteran-Owned Small Businesses and emphasizes adherence to Joint Commission standards, patient education, and timely service delivery. Interested parties must submit their proposals by December 19, 2025, and can contact Contract Specialist Kristina L. Peart at kristina.peart@va.gov for further information.
    Q999 - VISN 12 Home Oxygen Delivery Services
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking contractors to provide Home Oxygen Delivery Services for various facilities within the Veterans Integrated Service Network (VISN) 12, including locations in Wisconsin, Illinois, and Michigan. The procurement aims to ensure the delivery, setup, maintenance, and management of both government-furnished and contractor-owned oxygen equipment, along with associated supplies and patient education. These services are critical for supporting veterans' respiratory health and ensuring compliance with safety standards. Interested contractors can contact Joni Dorr at joni.dorr@va.gov or by phone at 414-844-4858 for further details, with the contract structured as a firm-fixed-price IDIQ over a five-year period.
    Tucson Home Oxygen Bridge Contract
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for the Tucson Home Oxygen Bridge Contract, aimed at providing essential home oxygen services to veterans. This procurement is critical for ensuring that veterans have access to necessary medical care and support, particularly in managing respiratory conditions. The contract falls under the medical general health care category, emphasizing the importance of reliable oxygen supply for patient well-being. Interested vendors can reach out to Shavon Bogan at shavon.bogan@va.gov or call 562-766-2216 for further details regarding the submission process and any inquiries related to the contract.
    Augusta VA Healthcare System Home Oxygen and Ventilator Services
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for Home Oxygen and Ventilator Services for the Augusta VA Healthcare System, with a contract valued at up to $16,000,000.00 over five years. The procurement aims to provide comprehensive oxygen and ventilation services, including equipment setup, installation, maintenance, and 24/7 emergency support for Veteran beneficiaries in the Augusta, GA area. These services are critical for ensuring the health and well-being of Veterans requiring respiratory support, adhering to Joint Commission standards. Interested parties should note that the deadline for submitting proposals has been extended to December 30, 2025, at 11:00 AM EST, and can direct inquiries to Leonard Robinson at leonard.robinson@va.gov.
    Medical Gas Repairs
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for medical gas repair and replacement services at the Ralph H. Johnson VA Medical Center in Charleston, South Carolina. The procurement specifically requires contractors to provide all necessary labor, equipment, materials, and supervision to repair and install replacement parts for the medical gas network, including the installation of zone valves for oxygen, medical air, and vacuum in designated rooms. This work is critical for maintaining the safety and functionality of medical gas systems within the facility, adhering to VA standards and relevant regulations. Interested Service-Disabled Veteran-Owned Small Businesses (SDVOSB) must submit their quotes by January 2, 2026, at 2:00 PM EST, following a mandatory site visit scheduled for November 24, 2025. For further inquiries, potential bidders can contact Jacob A. Tackett at Jacob.Tackett@va.gov or by phone at 706-469-0691.
    6515--740-VCB-PROSTHETICS-F (VA-26-00028279 740-26-1-912-0003 Oxygen equipment VMOC INVENTORY
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking quotations for oxygen equipment under solicitation number 36C25726Q0166, specifically targeting certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). The procurement includes various oxygen equipment such as Oxlife INDEPENDENCE batteries, POC FreeStyle Comfort systems, and 5 Liter Compact Oxygen Concentrators, which are essential for providing medical support to veterans. Quotes are due by December 19, 2025, at 1:00 PM CST, and interested vendors should ensure compliance with Federal Acquisition Regulation (FAR) and VA Acquisition Regulation (VAAR) clauses, including limitations on subcontracting and manufacturing requirements. For further inquiries, interested parties may contact Contract Specialist Damon J Crawford at Damon.Crawford@va.gov.
    6515--Notice of Intent - Home Oxygen Services - Wyoming (Sheridan) Interim Contract
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Network Contracting Office 19, intends to award a sole-source contract for Home Oxygen Services in Sheridan, Wyoming, to Northwest Respiratory Services. This interim contract, which is a Firm Fixed Price, Indefinite Delivery/Indefinite Quantity (ID/IQ) agreement, is set to provide essential services to Veteran beneficiaries from April 1, 2026, to March 31, 2027, while a new long-term contract is being established. The services are critical for ensuring that Veterans receive necessary medical support, particularly in the area of home health equipment rental. Interested firms that believe they can meet the requirements may submit written notifications and supporting evidence by December 23, 2025, at 10:00 AM Mountain Time to Charles Gritzmacher at charles.gritzmacher@va.gov. Contractors must also be registered in SAM, and a Justification and Approval (J&A) will be posted as required.
    V225--Martinsburg VAMC Ground Ambulance Transportation
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for a five-year Single Award Indefinite Delivery/Indefinite Quantity (IDIQ) contract for Ground Ambulance Transportation services to support the Martinsburg VA Medical Center and its associated Community-Based Outpatient Clinics. The contract will encompass a range of services, including Advanced Life Support (ALS), Basic Life Support (BLS), and Critical Care Transport (CCT), available 24/7, with specific requirements for contractor personnel qualifications, vehicle standards, and compliance with federal regulations. This procurement is crucial for ensuring timely and effective medical transportation for veterans in the designated service areas across Pennsylvania, Maryland, Virginia, and West Virginia. Interested contractors should note that the minimum guaranteed contract amount is $1,000.00, with a maximum ceiling of $2,600,000.00, and proposals are due by December 18, 2025, at 1:00 PM EST. For further inquiries, contact Dan Feng Lu at DanFeng.Lu@va.gov.