US Embassy Guatemala Gardening Services for Official Residences
ID: 19GT5025R0003Type: Combined Synopsis/Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUSEMBASSY GUATEMALA CITYWASHINGTON, DC, 20520, USA

NAICS

Landscaping Services (561730)

PSC

HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING (S208)

Original Source

https://sam.gov/opp/f352f53fa24b4002989d12774699b32c/view
Timeline
    Description

    The U.S. Department of State is seeking proposals for gardening services at its official residences in Guatemala, specifically for the maintenance of garden areas associated with the U.S. Embassy. The contractor will be responsible for providing all necessary labor, materials, and management to ensure the upkeep of properties, including the Chief of Mission Residence and Deputy Chief of Mission Residence. This contract will span a base year with four optional one-year extensions, and proposals must be submitted electronically by April 28, 2025, following a pre-proposal conference scheduled for March 25, 2025. Interested contractors must be registered in the System for Award Management (SAM) to be eligible for consideration, and inquiries can be directed to Beau Garrett at guatemalabids@state.gov or Ingrid Cifuentes at guatemalabids@state.gov.

    Point(s) of Contact
    Beau Garrett
    50223540106
    guatemalabids@state.gov
    Ingrid Cifuentes
    50230719635
    Guatemalabids@state.gov
    Files
    Title
    Posted
    RFP 19GT5025R0003 - Gardening Services for Official Residences.pdf
    The U.S. Embassy in Guatemala has issued a Request for Proposal (RFP) for gardening services at its official residences, designated by number 19GT5025R0003. The contract aims to provide comprehensive gardening and landscaping services, ensuring maintenance of the properties, including the Chief of Mission Residence, Deputy Chief of Mission Residence, and PNC Barracks. Proposals must be submitted electronically by April 7, 2025, following specific formatting guidelines, and include required documents such as pricing details and proof of SAM registration. A pre-proposal conference will be held on March 19, 2025, to provide potential bidders with a site overview. Contractors will be responsible for adhering to quality control and safety standards, submitting a Grounds Maintenance Plan, and ensuring compliance with local laws and regulations. The contract spans a base year with four potential one-year extensions, valuing fixed monthly pricing for routine and additional services, including pest control and lawn care. The selection will focus on proposals with the lowest acceptable pricing without discussions, stressing the importance of proper documentation and registration. This undertaking reflects the Embassy's commitment to maintaining its properties effectively and professionally.
    RFP 19GT5025R0003 - Gardening Services for Official Residences - Amendment.pdf
    The document is an amendment to a Request for Proposal (RFP) for gardening services at the residences of U.S. Embassy officials in Guatemala. The amendment, effective March 19, 2025, updates the pre-proposal conference and proposal due dates. A pre-proposal conference is scheduled for March 25, 2025, at three designated locations, where interested bidders must register in advance. Proposals are due by April 16, 2025, and must adhere to specific submission guidelines, including file formats and size restrictions. Proposals must include required documentation such as SF-1449, pricing sections, representations and certifications, and proof of registration in the System for Award Management (SAM). Failure to comply with these requirements could result in rejection of proposals. The U.S. Government aims to award the contract to the lowest priced, responsible offeror based on initial proposals without holding discussions. This RFP exemplifies typical federal procurement processes, emphasizing compliance and proper documentation for participants.
    RFP 19GT5025R0003 - Gardening Services for Official Residences - Pre Solicitation Notice.pdf
    The U.S. Embassy in Guatemala announces a forthcoming RFP (19GT5025R0003) for gardening services at its official residences. This pre-solicitation notice, released on February 20, 2025, seeks to procure landscaping services to maintain garden areas across properties owned or managed by the embassy. Interested contractors must provide all necessary labor, materials, and management for the job. The performance period includes a base year and up to four option years at the government's discretion, with a firm fixed-price contract expected. A pre-proposal conference is planned, and proposals must be submitted electronically, adhering to a 10MB email limit. Offerors must be registered in the System for Award Management (SAM) to ensure their submissions are considered valid. The project is not related to the Recovery and Reinvestment Act, and responses to the RFP will be accepted only from registered vendors. The contract work will take place at the U.S. Embassy in Guatemala. An archive policy is in effect, with an archive date set for May 31, 2025.
    RFP 19GT5025R0003 SF30 Amendment 0002.pdf
    The document outlines an amendment to solicitation 19GT5025R0003 for gardening services at the American Embassy in Guatemala. Effective March 19, 2025, the amendment extends the proposal deadline to April 28, 2025, and incorporates a compilation of Questions and Answers, as well as minutes from a site visit. Key inquiries cover personnel entry requirements, parking policies, landscaping practices, and equipment standards, highlighting contractor responsibilities for staffing, waste management, and maintaining garden standards. The site visit on March 25, 2025, included discussions on project details and compliance with safety regulations, emphasizing that any contract changes must be formally amended and posted on SAM.gov. The amendment reiterates that the solicitation's terms remain otherwise unchanged, emphasizing the formalities of government contracting processes. This document serves as an essential communication tool to ensure potential contractors receive accurate and comprehensive information regarding requirements for the gardening services contract.
    Lifecycle
    Title
    Type
    US Embassy Guatemala Gardening Services for Official Residences
    Currently viewing
    Combined Synopsis/Solicitation
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