Notice of intent – Sole Source – Maintenance Service Potable Water Treatment
ID: PR15041200Type: Special Notice
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFAMERICAN CONSULATE MERIDAWASHINGTON, DC, 20520, USA

NAICS

Water Supply and Irrigation Systems (221310)

Original Source

https://sam.gov/opp/bdb6ffb7b4884bb18f082f5f305accbb/view
Timeline
    Description

    The U.S. Department of State, through the American Consulate in Merida, Mexico, intends to award a sole-source contract to FLUID SOLUTIONS LLC for preventive maintenance services for the NCC Potable Water Treatment Plant. The contract will cover essential services including quarterly and annual preventive maintenance, logistics, labor, testing, and chemical supplies to ensure compliance with U.S. EPA standards and the provision of safe drinking water. This procurement reflects the government's commitment to maintaining high public health standards in its overseas facilities, with the contract expected to be awarded in the first quarter of Fiscal Year 2025. Interested parties may submit capability statements to the designated procurement officers, Dennis Monschein and Merida Procurement, via email at monscheindr@state.gov and meridaprocurement@state.gov, respectively.

    Point(s) of Contact
    Dennis Monschein
    monscheindr@state.gov
    Merida Procurement
    meridaprocurement@state.gov
    Files
    Title
    Posted
    Merida SOW PMSC Potable Water (09242024).docx
    The US Consulate General in Merida, Mexico requires a contractor to provide preventive maintenance services for its Potable Water Treatment Systems. The contract encompasses logistics, labor, testing, and chemical supplies to ensure safe drinking water for the consulate's community. The service must comply with various regulatory standards, including those from the US EPA and relevant occupational safety regulations. The contract is structured as a firm fixed-price agreement, lasting a base year with potential for four additional one-year periods. Key responsibilities include routine water quality testing, equipment maintenance, and addressing chemical dosages, accompanied by comprehensive documentation and justification for all actions taken. The contractor must provide trained personnel, adhere to safety protocols, and navigate necessary security clearances for access to government premises. Performance will be evaluated against established criteria, with an emphasis on timely and effective service delivery to minimize operational disruptions. This initiative underlines the commitment of the US government to maintain high public health standards and effective resource management in overseas facilities.
    PR15041200-NOTICE OF INTENT.pdf
    The US Consulate General in Merida, Mexico intends to negotiate a sole source purchase order with FLUID SOLUTIONS LLC for a preventive maintenance service contract concerning the NCC Potable Water Treatment Plant. This decision is based on FLUID SOLUTIONS’ prior role in the plant’s design and installation, which positions them uniquely to meet U.S. government contracting standards. The award is anticipated in the first quarter of Fiscal Year 2025. This notice is strictly for informational purposes and does not constitute a competitive bidding request. Interested parties may submit capability statements within seven days of publication for consideration, although the government retains discretion over contracting decisions. The notice emphasizes that no commitment to procure services or reimburse incurred costs has been made by the government, and all correspondence should be directed to the designated procurement officers. This document exemplifies the process of sole source contracting under unusual circumstances, as per FAR 6.302-2, reflecting the government’s strategic procurement approach in specialized service requirements.
    SF-1449 - Potable Water Treatment.pdf
    The document is a solicitation for commercial items related to maintenance services for the potable water treatment plant at the U.S. Consulate General in Merida, Mexico. It references requisition number PR15041200 and outlines two primary service requirements: quarterly preventive maintenance and annual preventive maintenance for the facility. The effective solicitation date is December 27, 2024, with unspecified due dates for offers. The solicitation is categorized as unrestricted and encourages participation from small businesses, although specific set-asides are not mentioned. It provides details on the solicitation's method (Request for Quotation - RFQ) and includes instructions for potential contractors regarding the completion of specific blocks within the document and the submission of invoices. Payment will be processed via electronic transfer within 30 days. This type of solicitation is typical in government contracting, facilitating the procurement of essential services while promoting transparency and fair competition among vendors, particularly in support of U.S. diplomatic missions abroad.
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    Notice of intent – Sole Source – Maintenance Service Potable Water Treatment
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