Notice of intent – Sole Source – Maintenance Service Fuel Management System
ID: PR15041973Type: Special Notice
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFAMERICAN CONSULATE MERIDAWASHINGTON, DC, 20520, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

Original Source

https://sam.gov/opp/3f98e076d75848caa2aa54f4c79b92ff/view
Timeline
    Description

    The U.S. Department of State, through the American Consulate in Merida, Mexico, intends to award a sole-source contract for preventive maintenance services for the NCC Fuel Management System to FLUID SOLUTIONS LLC. This firm-fixed-price contract will cover a 12-month period with the option for four additional one-year renewals, ensuring the functionality and reliability of critical fuel management equipment, including tanks and pumps. The initiative underscores the U.S. government's commitment to maintaining operational efficiency and safety standards at its diplomatic facilities. Interested parties may submit capability statements within seven days of this notice, with all inquiries directed to Dennis Monschein at monscheindr@state.gov or the Merida Procurement team at meridaprocurement@state.gov.

    Point(s) of Contact
    Dennis Monschein
    monscheindr@state.gov
    Merida Procurement
    meridaprocurement@state.gov
    Files
    Title
    Posted
    PR15041973-NOTICE OF INTENT.pdf
    The U.S. Consulate General in Merida, Mexico intends to sole source a contract for preventive maintenance services for the NCC Fuel Management System, planning to award a Purchase Order to FLUID SOLUTIONS LLC. This decision, expected in the first quarter of Fiscal Year 2025, is based on the company's proven reliability and expertise in fuel management systems. The acquisition follows FAR 6.302-2 guidelines, indicating unusual and compelling urgency, and is not open for competitive proposals. Interested parties may submit capability statements within seven days of this notice, though the government retains discretion over the contract award and is under no obligation to consider such responses. All correspondence must go through designated contacts, with no telephone inquiries accepted. Overall, the notice serves as an informational alert and not a commitment to procure services.
    SF-1449 - Fuel Management System.pdf
    The file outlines a solicitation for commercial items issued by the U.S. Consulate General in Merida, Mexico, specifically for semi-annual preventive maintenance of the NCC Fuel Management System. The request for quotations (RFQ) includes details such as the requisition number, solicitation issue date of December 27, 2024, and the due date for offers. The consulate emphasizes that the acquisition is unrestricted and does not include a set-aside for small businesses. The contractor will deliver two maintenance units to the consulate's address in Merida, with payments made via electronic transfer within 30 days of invoicing. The solicitation also references applicable federal acquisition regulations (FAR). Furthermore, the document contains space for the contractor’s signature, approval by a government contracting officer, and details for delivery confirmation upon receipt of services. This solicitation reflects the government's structured approach to sourcing maintenance services while maintaining compliance with relevant federal guidelines.
    SOW PMSC Fuel System Merida (05152024).docx
    The U.S. Consulate in Merida, Mexico, seeks a contractor for preventive maintenance services for its fuel systems under a firm fixed price contract. The contract spans 12 months, with an option for four one-year renewals, and includes service for equipment like fuel tanks and pumps. Pricing is fixed in Mexican Pesos, inclusive of materials and labor, and any necessary repair services will be billed separately. The contractor must ensure all systems function correctly, providing trained personnel and required tools. Scheduled preventive maintenance will occur Mondays through Fridays, avoiding U.S. government holidays, and must be coordinated to minimize disruption. Access to secure areas will be regulated, necessitating clearance and identification for contractor staff. Key deliverables include a maintenance plan, bi-monthly logs, and maintenance checklists. The contractor is responsible for adhering to local laws and maintaining necessary insurance coverage. Quality assurance measures will monitor performance, aiming for minimal complaints from consulate staff. This initiative reflects the U.S. government's commitment to maintaining operational efficiency and safety standards at its diplomatic facilities.
    Lifecycle
    Title
    Type
    Notice of intent – Sole Source – Maintenance Service Fuel Management System
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