Notice of intent – Sole Source – Maintenance Service Fuel Management System
ID: PR15041973Type: Special Notice
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFAMERICAN CONSULATE MERIDAWASHINGTON, DC, 20520, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

Original Source

https://sam.gov/opp/3f98e076d75848caa2aa54f4c79b92ff/view
Timeline
    Description

    The U.S. Department of State, through the American Consulate in Merida, Mexico, intends to award a sole-source contract for preventive maintenance services for the NCC Fuel Management System to FLUID SOLUTIONS LLC. This firm-fixed-price contract will cover a 12-month period with the option for four additional one-year renewals, ensuring the functionality and reliability of critical fuel management equipment, including tanks and pumps. The initiative underscores the U.S. government's commitment to maintaining operational efficiency and safety standards at its diplomatic facilities. Interested parties may submit capability statements within seven days of this notice, with all inquiries directed to Dennis Monschein at monscheindr@state.gov or the Merida Procurement team at meridaprocurement@state.gov.

    Point(s) of Contact
    Dennis Monschein
    monscheindr@state.gov
    Merida Procurement
    meridaprocurement@state.gov
    Files
    Title
    Posted
    PR15041973-NOTICE OF INTENT.pdf
    The U.S. Consulate General in Merida, Mexico intends to sole source a contract for preventive maintenance services for the NCC Fuel Management System, planning to award a Purchase Order to FLUID SOLUTIONS LLC. This decision, expected in the first quarter of Fiscal Year 2025, is based on the company's proven reliability and expertise in fuel management systems. The acquisition follows FAR 6.302-2 guidelines, indicating unusual and compelling urgency, and is not open for competitive proposals. Interested parties may submit capability statements within seven days of this notice, though the government retains discretion over the contract award and is under no obligation to consider such responses. All correspondence must go through designated contacts, with no telephone inquiries accepted. Overall, the notice serves as an informational alert and not a commitment to procure services.
    SF-1449 - Fuel Management System.pdf
    The file outlines a solicitation for commercial items issued by the U.S. Consulate General in Merida, Mexico, specifically for semi-annual preventive maintenance of the NCC Fuel Management System. The request for quotations (RFQ) includes details such as the requisition number, solicitation issue date of December 27, 2024, and the due date for offers. The consulate emphasizes that the acquisition is unrestricted and does not include a set-aside for small businesses. The contractor will deliver two maintenance units to the consulate's address in Merida, with payments made via electronic transfer within 30 days of invoicing. The solicitation also references applicable federal acquisition regulations (FAR). Furthermore, the document contains space for the contractor’s signature, approval by a government contracting officer, and details for delivery confirmation upon receipt of services. This solicitation reflects the government's structured approach to sourcing maintenance services while maintaining compliance with relevant federal guidelines.
    SOW PMSC Fuel System Merida (05152024).docx
    The U.S. Consulate in Merida, Mexico, seeks a contractor for preventive maintenance services for its fuel systems under a firm fixed price contract. The contract spans 12 months, with an option for four one-year renewals, and includes service for equipment like fuel tanks and pumps. Pricing is fixed in Mexican Pesos, inclusive of materials and labor, and any necessary repair services will be billed separately. The contractor must ensure all systems function correctly, providing trained personnel and required tools. Scheduled preventive maintenance will occur Mondays through Fridays, avoiding U.S. government holidays, and must be coordinated to minimize disruption. Access to secure areas will be regulated, necessitating clearance and identification for contractor staff. Key deliverables include a maintenance plan, bi-monthly logs, and maintenance checklists. The contractor is responsible for adhering to local laws and maintaining necessary insurance coverage. Quality assurance measures will monitor performance, aiming for minimal complaints from consulate staff. This initiative reflects the U.S. government's commitment to maintaining operational efficiency and safety standards at its diplomatic facilities.
    Lifecycle
    Title
    Type
    Notice of intent – Sole Source – Maintenance Service Fuel Management System
    Currently viewing
    Special Notice
    Similar Opportunities
    Notice of intent – Sole Source – Maintenance Service HVAC Water Treatment System
    Active
    State, Department Of
    The U.S. Department of State, through the American Consulate in Merida, Mexico, intends to award a sole-source contract to FLUID SOLUTIONS LLC for preventive maintenance services for the NCC HVAC Water Treatment Plant. The contract aims to ensure the effective management of water-related issues, such as corrosion and scaling, while adhering to health and safety regulations. This maintenance service is critical for maintaining operational efficiency and compliance with U.S. government standards, given that FLUID SOLUTIONS LLC designed and installed the system, making them uniquely qualified for this task. Interested parties may submit capability statements within seven days of this notice, although the government is not obligated to procure any services. For further inquiries, contact Dennis Monschein at monscheindr@state.gov or the Merida Procurement team at meridaprocurement@state.gov.
    Notice of intent – Sole Source – Maintenance Service Potable Water Treatment
    Active
    State, Department Of
    The U.S. Department of State, through the American Consulate in Merida, Mexico, intends to award a sole-source contract to FLUID SOLUTIONS LLC for preventive maintenance services for the NCC Potable Water Treatment Plant. The contract will cover essential services including quarterly and annual preventive maintenance, logistics, labor, testing, and chemical supplies to ensure compliance with U.S. EPA standards and the provision of safe drinking water. This procurement reflects the government's commitment to maintaining high public health standards in its overseas facilities, with the contract expected to be awarded in the first quarter of Fiscal Year 2025. Interested parties may submit capability statements to the designated procurement officers, Dennis Monschein and Merida Procurement, via email at monscheindr@state.gov and meridaprocurement@state.gov, respectively.
    NCC Fuel underground and day tanks& fuel polisher system maintenance services
    Active
    State, Department Of
    The U.S. Department of State, through the American Consulate in Hermosillo, Mexico, is soliciting proposals for maintenance services related to underground and day fuel tanks, including fuel pumps and controllers, under the contract reference number 19MX57-24-Q-0005. The objective of this firm-fixed price contract is to ensure annual preventive maintenance and emergency assistance for the facility's fuel management systems, which are critical for operational readiness and compliance with safety regulations. The contract will span one year with the option for four additional one-year renewals, and all interested contractors must be registered in the System for Award Management (SAM) prior to submitting their proposals. Proposals are due by February 12, 2025, and interested parties should contact the Hermosillo Procurement team at hermogsocontracts@state.gov for further information.
    Notice of intent – Sole Source – Maintenance Service Building Automation System
    Active
    State, Department Of
    The U.S. Department of State, through the American Consulate in Merida, Mexico, intends to award a sole-source contract to Alabama Controls, Inc. for preventive maintenance services for the NCC Building Automation System. This contract aims to ensure the efficient operation and reliability of the Building Automation System, which is critical for maintaining the infrastructure and safety of the consulate. The estimated award is scheduled for the first quarter of FY 2025, with interested parties invited to submit capability statements within seven calendar days of the notice. For further inquiries, potential respondents can contact Dennis Monschein at monscheindr@state.gov or the Merida Procurement office at meridaprocurement@state.gov.
    U.S. Consulate Merida - HVAC Variable Frequency Drives Equipment Preventive Maintenance Services
    Active
    State, Department Of
    The U.S. Department of State is seeking qualified contractors to provide preventive maintenance services for HVAC Variable Frequency Drives (VFDs) at the American Consulate General in Merida, Mexico. The contract, identified by solicitation number 19MX5225Q0009, aims to ensure the reliable operation of essential equipment through scheduled maintenance, documentation of activities, and compliance with local regulations and safety protocols. This firm fixed-price contract spans one year with the possibility of four optional extensions, emphasizing the importance of preventive measures over repairs. Interested parties must submit their quotations electronically by January 17, 2024, at 17:00 hrs CST, and can direct inquiries to Merida Procurement at meridaprocurement@state.gov.
    U.S. Consulate Merida - Anti-ram Barriers Preventive Maintenance Services
    Active
    State, Department Of
    The U.S. Department of State, through the American Consulate General in Merida, Mexico, is seeking quotations for preventive maintenance services for its anti-ram barriers and sliding gates. The objective of this procurement is to ensure the operational readiness and safety of these critical security features, which are essential for maintaining the integrity of the consulate's security measures. Interested contractors must submit their bids electronically by January 17, 2024, with the contract awarded to the lowest price technically acceptable offeror. For further details, bidders can contact Merida Procurement at meridaprocurement@state.gov, and they must be registered on SAM.gov to comply with federal contracting requirements.
    U.S. Consulate Merida - Modular Scroll Air Cooled Chillers Preventive Maintenance Services
    Active
    State, Department Of
    The U.S. Department of State is seeking qualified contractors to provide preventive maintenance services for modular scroll air-cooled chillers and a dedicated heat recovery chiller at the American Consulate General in Mérida, Mexico. The procurement includes quarterly and annual maintenance for four Trane chillers and multiple FloFab pumps, ensuring the operational efficiency and longevity of critical HVAC equipment. This firm fixed-price contract, which spans one year with four optional extensions, emphasizes compliance with federal acquisition regulations and requires contractors to maintain detailed records of services performed. Proposals are due by January 15, 2025, and interested parties should contact Merida Procurement at meridaprocurement@state.gov for further information.
    U.S. Consulate Merida - VRF Equipment Preventive Maintenance Services
    Active
    State, Department Of
    The U.S. Department of State, through the American Consulate in Merida, is soliciting quotations for preventive maintenance services on its Variable Refrigerant Flow (VRF) equipment, which includes hydronic fan and coil units, split packs, and dry cool systems. The contract will require the selected contractor to perform semiannual and annual maintenance, ensuring all equipment remains in optimal working condition, with a firm fixed price for a one-year term and the possibility of four extensions. This procurement is crucial for maintaining the operational efficiency of HVAC systems at the consulate, emphasizing compliance with federal regulations and security protocols. Interested bidders must submit their quotations electronically by January 17, 2024, and can direct inquiries to Merida Procurement at meridaprocurement@state.gov.
    U.S. Consulate Merida - Air Handling Units Preventive Maintenance Services
    Active
    State, Department Of
    The U.S. Department of State, through the American Consulate in Merida, Mexico, is seeking qualified contractors to provide preventive maintenance services for its Air Handling Units (AHUs) and related systems. The procurement includes semi-annual and annual maintenance for various AHUs, including dedicated outside-air systems, with a focus on ensuring optimal operational conditions and compliance with facility management standards. This contract is critical for maintaining the operational integrity of the consulate's infrastructure and is structured as a firm fixed price for one year, with the possibility of four one-year extensions. Interested bidders must submit their proposals by January 17, 2024, via email, and are encouraged to contact Merida Procurement at meridaprocurement@state.gov for further details.
    U.S. Consulate Merida - Photovoltaic System Preventive Maintenance Services
    Active
    State, Department Of
    The U.S. Department of State is seeking qualified contractors to provide preventive maintenance services for the photovoltaic system at the American Consulate General in Merida, Mexico. The contract, identified by solicitation number 19MX5225Q0007, requires semiannual and annual maintenance to ensure the operational efficiency of the solar energy system, which includes five SMA inverters and 752 Sunpower PV modules. This initiative underscores the U.S. government's commitment to sustainability and efficient energy use, while also supporting small businesses and promoting competitive procurement practices. Interested bidders must submit their quotations electronically by January 17, 2024, and ensure compliance with federal acquisition regulations, with payments processed via Electronic Funds Transfer following service completion.