Request for Information (RFI) - GermFree Services
ID: RFI_SMD_GERM_FREE_SERVICES_2025Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW6QK ACC-APG NATICKNATICK, MA, 01760-5011, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT (J066)

Original Source

https://sam.gov/opp/a536ad2c362243a0ad736986a0df8fae/view
Timeline
    Description

    The Department of Defense, specifically the Army's W6QK ACC-APG Natick office, is seeking information from qualified vendors regarding GermFree Services for Global Field Medical Laboratories (GFML). The primary objective is to establish a service contract for the maintenance and support of critical laboratory equipment, including fume hoods, biosafety cabinets, filtration systems, and glove boxes, over a five-year period. These services are vital for ensuring rapid-response capabilities in addressing chemical, biological, radiological, nuclear, and explosives (CBRNE) threats, thereby supporting military operations in high-risk environments. Interested parties must submit their qualifications and responses to the Request for Information (RFI) by August 4, 2025, and can direct inquiries to Patrick Wallace at patrick.j.wallace3.civ@army.mil or Trisha Scott at trisha.r.scott.civ@army.mil.

    Point(s) of Contact
    Patrick Wallace
    patrick.j.wallace3.civ@army.mil
    Trisha Scott
    trisha.r.scott.civ@army.mil
    Files
    Title
    Posted
    Attachment_2 Company Product Information.pdf
    The document is a Request for Information (RFI) from the U.S. Army pertaining to Germ Free Services for Global Field Medical Laboratories (GFML). It outlines the information that interested companies must submit, detailing their qualifications and capabilities. Essential responses include company details such as name, address, contact information, Tax Identification Number (TIN), Unique Entity Identification (UEI), Cage Code, and North American Industry Classification System (NAICS) code. Additionally, firms must indicate if they are small businesses and provide details on any socio-economic classifications. The RFI requires confirmation of registration in applicable federal systems like SAM and ORCA, and if the company possesses a current Indirect Rate Agreement. It also seeks assurance regarding the adequacy of the company's accounting system. Overall, the document encapsulates the preliminary information gathering process essential for potential participation in future procurement opportunities relating to military medical laboratory services, ensuring compliance with federal guidelines and standards.
    RFI Attachment 1_Germ Free Service Contract.pdf
    The Program Executive Office (PEO) Soldier, through the Soldier Medical Devices (SMD) office, is conducting a Request for Information (RFI) to explore market capabilities for a Germfree Service Contract for Global Field Medical Laboratories. The contract seeks support for a range of medical equipment, including six Fume Hoods, twelve Biosafety Cabinets, various filtration systems, and glove boxes over a period of up to 5 years. The RFI aims to collect information on available commercial solutions that can provide sustainment services, calibration, maintenance, and inventory management for these devices. Vendors are invited to submit white papers addressing specific technical and logistical support aspects, including supply chain details, maintenance strategies, and requirements for storage and transportation. The Federal Acquisition Regulation (FAR) clarifies that this RFI is for informational purposes only and does not constitute a request for proposals, prohibiting unsolicited proposals. Responses must be submitted electronically within a specified timeframe and will assist in refining future requirements for a formal solicitation. This initiative highlights the government’s focus on ensuring effective support for critical medical devices in austere environments while seeking potential commercial partnerships.
    SOO_Germ Free.pdf
    The document is a Statement of Objectives (SOO) for a service contract pertaining to the Germfree Global Field Medical Laboratories (GFML). The primary aim is to secure a service agreement for the maintenance and support of critical laboratory equipment including fume hoods, biosafety cabinets, filtration systems, and glove boxes over five years. These services are essential for rapid-response capabilities concerning chemical, biological, radiological, nuclear, and explosives (CBRNE) threats. The scope includes preventative maintenance, repairs, and certification of equipment to meet safety standards, with detailed procedural tasks outlined for inspections, testing, and part replacements. Performance will be managed under strict compliance with NSF and ANSI standards, ensuring operational readiness and safety. Service will be primarily conducted on-site at two specified locations: Aberdeen Proving Grounds, MD, and Tobyhanna Army Depot, PA. The contract spans one year with four optional renewal years, necessitating comprehensive documentation and status reports from the contractor. Overall, the SOO emphasizes the importance of maintaining equipment for high-risk deployments, ensuring compliance with safety standards, and supporting the mission of the GFML in critical scenarios worldwide.
    Lifecycle
    Title
    Type
    Request for Information (RFI) - GermFree Services
    Currently viewing
    Sources Sought
    Similar Opportunities
    Request for Information (RFI) - Agilent Services
    Buyer not available
    The Department of Defense, specifically the Army's Program Executive Office Soldier, is seeking responses to a Request for Information (RFI) regarding maintenance and repair services for Agilent equipment utilized by the Global Field Medical Laboratories (GFML). The procurement aims to secure comprehensive service contracts for three Agilent Microplate Washers and three Gas Chromatographs/Mass Spectrometers over a five-year period, focusing on preventative maintenance, timely repairs, and compliance with safety regulations to ensure optimal equipment functionality. This initiative is critical for the GFML's mission to conduct rapid-response evaluations of CBRNE threats, underscoring the importance of reliable laboratory equipment in challenging environments. Interested vendors are encouraged to submit their responses electronically by the specified deadline, with all communications directed to the designated contacts, Trisha Scott and Patrick Wallace, via their provided email addresses.
    Preventative Maintenance and Repair of Sterilization and Central Vacuum Equipment in Biosafety Labs (BSL) 1,2,3 and 4
    Buyer not available
    The Department of Defense, through the Defense Health Agency (DHA), is seeking information from potential sources for a service contract focused on the preventative maintenance and repair of sterilization and central vacuum equipment in Biosafety Labs (BSL) 1, 2, 3, and 4. The contract will encompass the maintenance of 63 sterilization units, including 49 existing Getinge sterilizers, with an emphasis on adhering to original equipment manufacturer (OEM) specifications and conducting bacteriological indicator tests to ensure efficacy. This initiative is critical for maintaining essential sterilization and washing systems that support the mission of the United States Army Medical Research Institute of Infectious Diseases (USAMRIID) in protecting warfighters from biological threats. Interested parties, particularly small businesses registered under NAICS code 811210, are encouraged to submit capability statements by December 12, 2025, to Christina Lewis at christina.m.lewis14.civ@health.mil or Emily K. O'Hara at Emily.K.OHara.civ@health.mil.
    Request for Information (RFI) - Equipment Maintenance Database
    Buyer not available
    The Department of Defense, through the Army Contracting Command at Aberdeen Proving Ground, is seeking information on commercial solutions for an Equipment Maintenance Database as part of its Soldier Medical Devices Program. This Request for Information (RFI) aims to identify subscription-based services that include a Biomedical Preventive Maintenance Database, along with various other databases essential for managing healthcare operations and ensuring regulatory compliance. The selected solution must support 80 concurrent users, be cloud-based, and compatible with government IT systems, with a contract period of one year and four optional renewals. Interested parties should submit their responses, including detailed white papers and company information, to Patrick Wallace or Trisha Scott via email by the specified deadline.
    Microbial Identification System (MIS)
    Buyer not available
    The Department of Defense, through the United States Army Health Contracting Activity, is seeking information regarding a commercial solution for a Microbial Identification System (MIS) to enhance its MicroScan autoSCAN-4 System. The objective is to procure a system that meets the Critical Operational Device Specifications (CODS), which include operational characteristics, support for specific testing panels, and compatibility with a LabPro computer running Windows 11. This procurement is crucial for ensuring reliable laboratory systems in medical environments, particularly in austere settings. Interested vendors must submit their responses by 4:00 PM Central Time on April 3, 2025, to Linda McGhee at linda.a.mcghee.civ@health.mil, and are encouraged to provide detailed information about their capabilities and products as outlined in the RFI documents.
    H166--Fume Hood Services
    Buyer not available
    The Department of Veterans Affairs is seeking qualified contractors to provide Fume Hood Services for the Central Texas Veterans Health Care System, encompassing facilities in Temple, Waco, and Austin, Texas. The procurement aims to establish a contract for a base year plus four option years, requiring the contractor to furnish all necessary supplies, tools, labor, and travel for the annual or semi-annual adjustments and certifications of fume hoods, ensuring compliance with CAP, CNBT, and NSF/ANSI 49 standards. This service is critical for maintaining safe laboratory environments and ensuring the operational integrity of fume hoods used in healthcare settings. Interested parties, particularly service-disabled veteran-owned, veteran-owned, small, HUBZone, or large businesses under NAICS code 541380, are encouraged to respond to this Sources Sought Notice for market research purposes. For further inquiries, contact Maria Orosco-Hofmann at maria.hofmann@va.gov or (210) 694-6375.
    Joint Program Executive Office for Chemical, Biological, Radiological, and Nuclear Defense (CBRND) Operational Support (JCOS)
    Buyer not available
    The Department of Defense, specifically the Joint Program Executive Office for Chemical, Biological, Radiological, and Nuclear Defense (JPEO CBRND), is seeking operational support services through a Request for Information (RFI) for the Joint Program Executive Office for Chemical, Biological, Radiological, and Nuclear Defense (JCOS). The objective is to transition from reliance on external consultants to integrated operational support, enhancing capabilities in areas such as Test & Evaluation, Strategic Communications, and CBRN Medical Support, in alignment with Executive Order 14222 aimed at improving government efficiency. This initiative is critical for bolstering the Department's ability to manage defense capabilities against CBRN threats, with a contract period starting from March 23, 2026, through March 22, 2031, including a base year and four option years. Interested parties must submit their responses by 5 p.m. ET on December 9, 2025, to the primary contact, Peter W. Stahley, at peter.w.stahley.civ@army.mil, or the secondary contact, Eric Y. Jun, at eric.y.jun.civ@army.mil.
    Sterilizer maintenance services
    Buyer not available
    The Department of Defense, specifically the Department of the Army through the USAHCA – Medical Readiness Contracting Office Europe, is seeking qualified contractors to provide sterilizer maintenance services at the Landstuhl Regional Medical Center in Germany. The procurement involves non-personal services for the maintenance and operational readiness of sterilizer equipment, including preventive maintenance, emergency repairs, and adherence to manufacturer specifications. This service is critical for ensuring the functionality and calibration of medical equipment essential for patient care. Interested parties must submit their capability statements and relevant documentation to the primary contact, Bouaphet Phanvongsa, at bouaphet.phanvongsa2.civ@health.mil, by the specified deadline, with the anticipated contract period spanning 60 months, including a base year and four option years.
    GAS CHROMATOGRAPH/MASS SPECTROMETER MAINTENANCE (GC-MS)
    Buyer not available
    The Department of Defense, specifically the Combat Capabilities Development Command - Soldier Center (DEVCOM-SC), is seeking a contractor to provide maintenance services for a gas chromatograph and mass spectrometer located in Natick, Massachusetts. The procurement includes annual preventative maintenance, unlimited on-site service visits with a 72-hour response time, and the provision of factory-certified replacement parts and software updates for the TRACE 1310 GC and ISQ mass spectrometer. This equipment is crucial for various analytical applications, and the contract will have a one-year base period with two additional one-year options. Interested parties can find more details and submit inquiries to Kaylie Silva at kaylie.j.silva.civ@army.mil or Lyndon Jagroop at lyndon.s.jagroop.civ@army.mil, with the opportunity listed on Unison Marketplace.
    6640--Request For Information (RFI)-Molecular Diagnostic Testing for Fort Harrison VA Medical Center (Fort Harrison, MT) and Benjamin Steele VA Clinic (Billings, MT)
    Buyer not available
    The Department of Veterans Affairs, through the Network Contracting Office 19, is seeking information from vendors capable of providing Polymerase Chain Reaction (PCR) Molecular Diagnostic Cost Per Test (CPT) services for the Fort Harrison VA Medical Center and Benjamin Steele VA Clinic in Montana. The procurement requires vendors to supply two analyzers that can perform specific molecular diagnostic tests, including respiratory pathogen panels and blood culture identification, while ensuring minimal hands-on time for medical technologists. This initiative is crucial for enhancing the accuracy and efficiency of molecular virology results in veteran healthcare. Interested parties must submit their capability statements, including business size status, to Contract Specialist Ernest Appiah via email by January 5, 2026, at 9 AM Mountain Time.
    Agilent Preventive Maintenance and Service Repair
    Buyer not available
    The Department of Defense, specifically the Department of the Army, is seeking contractors for preventive maintenance and service repair of Agilent instruments and laboratory equipment. The procurement aims to ensure the operational readiness and reliability of critical laboratory equipment through regular maintenance and timely repairs. This service is vital for maintaining the functionality of instruments used in various defense-related research and operational activities. Interested parties can reach out to Tia Askew at tia.j.askew.civ@army.mil or by phone at 706-791-1821, or Sherrilyn Rice at sherrilyn.u.rice.civ@army.mil or 706-791-1831 for further details regarding the opportunity.