Request for Information (RFI) - Equipment Maintenance Database
ID: RFI_EQUIPMENTMAINTENANCEDATABASE_SMD_2026Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW6QK ACC-APG NATICKNATICK, MA, 01760-5011, USA

NAICS

Surgical and Medical Instrument Manufacturing (339112)

PSC

MEDICAL AND SURGICAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES (6515)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/workspace/contract/opp/e79860e790ad49cdbb03238b63746af6/view
Timeline
    Description

    The Department of Defense, specifically the Army Contracting Command at Aberdeen Proving Ground, is seeking information regarding a subscription-based Equipment Maintenance Database to support the Soldier Medical Devices program. This procurement aims to acquire a comprehensive suite of database services, including Biomedical Preventive Maintenance, Cloud Document Storage, and various specialized databases for surgical instruments, dental records, and safety data sheets, all critical for managing healthcare operations and ensuring regulatory compliance. The subscription must accommodate 80 concurrent users, be cloud-based, and compatible with government IT systems, with a contract duration of one year and four optional renewals. Interested parties should submit their responses, including required company information and product details, to the designated contacts Patrick Wallace and Trisha Scott by the specified deadline.

    Point(s) of Contact
    Patrick Wallace
    patrick.j.wallace3.civ@army.mil
    Trisha Scott
    trisha.r.scott.civ@army.mil
    Files
    Title
    Posted
    Attachment 1_Equipment Maintenance Database.pdf
    The Army Contracting Command (ACC)/Aberdeen Proving Ground (APG), NATICK, on behalf of the Solider Medical Devices (SMD) Program Management Office (PMO) in Frederick, Maryland, has issued a Request for Information (RFI). This RFI seeks commercial solutions for a subscription-based equipment maintenance database, associated support, and services. The primary requirement is for a commercially available portable benchtop centrifuge for veterinarians and animal care specialists in Role of Care 1 & 2. The RFI emphasizes that this is solely for market research and planning, not a solicitation for offers. Responders are encouraged to submit electronic white papers detailing logistics, integrated product support, and essential characteristics of their proposed solutions. Key requirements include FDA clearance, compatibility with various tube sizes, specific RCF ranges, power requirements, TAA compliance, and a 1-year warranty. Submissions must address product support elements like supply, maintenance planning, technical data, training, and infrastructure, and are to be sent via email to designated contacts by the SAM.gov deadline.
    Attachment 2 Company and Product Information.pdf
    Attachment 2 of RFI No. -RFI-Equipment Maintenance Database outlines the mandatory company and product information required from respondents. This includes basic identification details such as company name, address, point of contact, phone, email, Tax ID, UEI, CAGE Code, NAICS, and company web page. Additionally, it requests information on the company's location(s), small business status, and other socio-economic classifications (e.g., 8(a), HUB Zone, Woman-Owned, Veteran-Owned, Service-Disabled Veteran-Owned), along with the 8(a) graduation date if applicable. The attachment also requires confirmation of SAM and ORCA registration, possession of a current Indirect Rate Agreement or Forward Pricing Rate Agreement, and whether the respondent has an acceptable cost accounting system as defined by DFARS 252.242-7006 or has received a pre-award survey of their prospective accounting system (SF 1408). This document serves as a standard information-gathering form for government solicitations.
    Equipment Maintenance Database_ SON.pdf
    The Program Executive Office (PEO) Soldier, specifically the Soldier Medical Devices (SMD) program, requires a subscription to a comprehensive suite of database services. This acquisition aims to procure a Biomedical Preventive Maintenance (PM) Database, Cloud Document Storage, Facilities Maintenance Database, Surgical Instrument and Equipment Database, and Tissue and Implant Database, along with a Consumable Database, Dental Database, and Safety Data Sheet (SDS) Database. These services are critical for managing healthcare operations, ensuring regulatory compliance, and tracking various medical and facility assets. The subscription must support 80 concurrent users, be cloud-based, compatible with government IT systems, and include customer support and regular updates. The contract is for a one-year base period with four optional one-year renewals.
    Lifecycle
    Title
    Type
    Request for Information (RFI) - Equipment Maintenance Database
    Currently viewing
    Sources Sought
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