Preventive maintenance services for the facility’s fuel system at the U.S. Embassy Windhoek, Namibia
ID: 19WA8025Q0021Type: Presolicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY WINDHOEKWASHINGTON, DC, 20520, USA

NAICS

Gasoline Stations and Fuel Dealers (457)

PSC

MAINTENANCE OF FUEL SUPPLY FACILITIES (Z1NA)

Original Source

https://sam.gov/opp/60c04dbbf8eb4a01a18f85111ce609be/view
Timeline
    Description

    The U.S. Department of State is seeking qualified contractors to provide preventive maintenance services for the fuel system at the U.S. Embassy in Windhoek, Namibia, under solicitation number 19WA8025Q0021. The primary objective of this procurement is to ensure that all components of the fuel system are maintained according to manufacturer standards, guaranteeing operational readiness and minimizing the risk of breakdowns. This contract will be a firm fixed-price agreement with a base period of one year, extendable for up to four additional one-year options, emphasizing the importance of reliable fuel system operation for embassy functions. Interested contractors must submit their quotations electronically or in person by the specified deadline and are required to be registered in the System for Award Management (SAM) prior to submission. For further inquiries, potential bidders can contact David Norman at whkproc@state.gov or Lazarus Shikongo at shikongola@state.gov.

    Point(s) of Contact
    Sarah E. Kahnt
    264612025257
    whkproc@state.gov
    Lazarus Shikongo
    264612025013
    shikongola@state.gov
    Files
    Title
    Posted
    Cover Letter - Solicitation No. 19WA8025Q0021 - Preventive maintenance services for the facilitys fuel system at the U.S. Embassy Windhoek Namibia (002).pdf
    The U.S. Embassy in Windhoek, Namibia, has issued Request for Quotes (RFQ) No. 19WA8025Q0021 for preventive maintenance services for its fuel system. Interested contractors must follow specific submission guidelines, including quoting in English, and submitting completed documents by May 6, 2025. A pre-proposal site visit is scheduled for April 17, 2025, and inquiries should be directed to the contracting officer via email by April 14, 2025. Quotations can be submitted in sealed envelopes or electronically, adhering to file format and size restrictions. Required submission documents include SF-1449, pricing details, and proof of registration in the System for Award Management (SAM). The embassy intends to award the contract based on the lowest acceptable offer without discussions, emphasizing the importance of timely and compliant submissions for consideration. This RFQ is a standard procurement activity illustrative of government contracting processes, focusing on maintaining critical embassy infrastructure.
    Cover letter - Solicitation No. 19WA8025Q0021 - Preventive maintenance services for the facility’s fuel system.pdf
    Solicitation No. 19WA8025Q0021 - Fuel Management System at the U.S. Embassy Windhoek, Namibia.pdf
    The document outlines a Request for Quotation (RFQ) for preventive maintenance services for the fuel system at the U.S. Embassy in Windhoek, Namibia, identified by solicitation number 19WA8025Q0021. This RFQ invites contractors to submit proposals for a firm fixed-price contract with a base period of one year, extendable for up to four additional one-year options. The primary responsibilities include ensuring all fuel system components are serviced according to manufacturer standards, maintaining operational readiness, and minimizing breakdowns. The document includes performance objectives, quality assurance requirements, pricing details for each contract year, and compliance with various Federal Acquisition Regulation (FAR) clauses. It emphasizes the need for thorough monitoring of contractor performance and customer satisfaction, detailing the complaint management process. Additionally, it establishes billing protocols, particularly for Value Added Tax (VAT) and outlines the conditions under which repairs may be billed separately. The RFQ aims to ensure reliable operation of the embassy’s fuel systems while adhering to federal procurement standards and regulations.
    Solicitation No. 19WA8025Q0021 - Preventive maintenance services for the facility’s fuel system at the U.S. Embassy Windhoek, Namibia.pdf
    The document outlines a Request for Quotation (RFQ) issued by the U.S. Embassy in Windhoek, Namibia, for preventive maintenance services on its fuel system. The solicitation, RFQ Number 19WA8025Q0021, is set for a one-year base period, beginning in June 2025, with four optional one-year extensions. The contractor will be responsible for maintaining equipment such as a fuel oil polishing system and a fiberglass fuel storage system, ensuring they remain in good operational condition and adhere to manufacturer guidelines. A Quality Assurance and Surveillance Plan details how the Contracting Officer's Representative will monitor contractor performance, receiving and documenting any complaints regarding service quality. Contractors must provide all necessary costs in their price proposals, including VAT. The document specifies various clauses from federal regulations that apply to the contract, emphasizing compliance with standards relating to labor, ethics, and procurement. Overall, this RFQ serves to ensure the continued functionality and safety of the Embassy’s fuel systems while adhering to government procurement regulations.
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