BPA Setup - Rideshare Services
ID: 19BR2525Q0042Type: Combined Synopsis/Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY BRASILIAWASHINGTON, DC, 20520, USA

NAICS

All Other Transit and Ground Passenger Transportation (485999)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: MOTOR PASSENGER (V212)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/1c90ee83fe2a4a21aca2d4cc54f5a599/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in Brasília, is seeking qualified contractors to provide rideshare services for its personnel in Brazil, specifically to supplement existing transportation options during significant events and ongoing construction at the New Embassy Compound. The contractor will be responsible for managing rideshare requests, providing operational reports, and ensuring compliance with local laws and federal regulations, while maintaining a high standard of service quality. This procurement is crucial for ensuring reliable and flexible transportation for U.S. diplomatic personnel, particularly in adapting to evolving logistical needs. Quotations are due by June 26, 2025, and must be submitted electronically to the designated email addresses, with all proposals requiring registration in the System for Award Management (SAM) prior to submission. For further inquiries, interested parties may contact Luciana Lima or Joel Mattson via the provided email addresses.

    Point(s) of Contact
    Luciana Lima
    556133127558
    LimaLS@state.gov
    Joel Mattson
    mattsonjr@state.gov
    Files
    Title
    Posted
    RFQ 19BR2525Q0042 - Solicitation Package - Rideshare Services - U.S. Mission Brazil .pdf
    The document outlines a Request for Quotations (RFQ) for a Blanket Purchase Agreement (BPA) regarding rideshare services for the U.S. Embassy and Consulates in Brazil. The RFQ No. 19BR2525Q0042 specifies that the selected contractor will provide comprehensive rideshare services including vehicles, qualified drivers, and necessary operational expenses such as fuel and insurance. It emphasizes the need for compliance with local laws and federal regulations as well as the contractor's responsibility for maintaining service quality. Key elements of the proposal process include the requirement for contractors to have a registered business in Brazil, possess necessary licenses, and maintain a project manager fluent in English. Vendors must demonstrate their qualifications through a variety of supporting documents, including proof of past performance and a detailed quality assurance plan. The evaluation of offers will focus on technical acceptability, responsibility determination, and compliance with specific federal acquisition regulations. This BPA is intended to ensure reliable transportation services for U.S. diplomatic personnel while fostering opportunities for small and disadvantaged businesses in accordance with governmental purchasing policies.
    STATEMENT OF OBJECTIVES (SOO).pdf
    The U.S. Mission in Brazil requires a contractor to provide Rideshare Services for Department of State personnel in Brasília and its Consulates across key Brazilian cities. This service is aimed at supplementing Motor Pool transportation, especially during significant events and amidst ongoing New Embassy Compound construction. The Rideshare Services will operate from July 1, 2025, until June 30, 2026, focusing on offering faster and more flexible transport options while adhering to evolving safety conditions from the COVID-19 pandemic. The contractor is expected to manage rideshare requests and provide daily operational reports, billing, and quarterly reviews of service performance. Documentation of each ride will be crucial for accountability and will include details like participants and trip purposes. The contractor must ensure constant customer support and maintain strict compliance with relevant regulations, including insurance obligations. This RFP reflects the U.S. government's ongoing efforts to adapt to changing logistical needs within foreign missions while fostering competition in local services.
    Lifecycle
    Title
    Type
    BPA Setup - Rideshare Services
    Currently viewing
    Combined Synopsis/Solicitation
    Similar Opportunities
    Guatemala - Vehicle Rental Service
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Guatemala, is seeking quotations for a vehicle rental service to provide three vehicles for a twelve-month period. The procurement requires one pick-up truck, one SUV, and one sedan, all model years 2022-2025, to be utilized for personnel and equipment transportation in and around Guatemala City. This service is crucial for the Embassy's operational needs, ensuring reliable transportation for its staff. Quotations are due by September 7, 2025, at 17:00 hours, and must be submitted to GuatemalaBids@state.gov, with vendors required to be registered in SAM to be eligible for consideration.
    RFQ # PR15695925 Mini-Buses/Sprinters
    State, Department Of
    The U.S. Embassy in Jerusalem is soliciting quotations for the procurement of Mini-Buses/Sprinters under Request for Quotation PR15695925. Bidders are required to provide a completed pricing table, quoter's information, certification regarding the National Defense Authorization Act (NDAA), and proof of initiation of SAM registration by the deadline of December 17, 2025. The procurement specifically seeks two types of Mercedes Sprinter-equivalent vehicles: a 13-seater and a 19-seater, both diesel, white, equipped with navigation, and backed by a 4-year warranty. Local vendors must confirm delivery dates and payment of Israeli license fees, while foreign vendors must also register with the Israeli Ministry of Transportation and ensure door-to-door delivery. Interested parties should direct inquiries to Michael Munayyer at Jerusalemprocurement@state.gov or munayyermk@state.gov for further details.
    U.S. Embassy Manama - Vehicle Purchase
    State, Department Of
    The U.S. Embassy in Manama, Bahrain, is seeking competitive proposals for the purchase of one brand-new, full-size 2025 SUV vehicle as part of Request for Quotation (RFQ) number MPR0572237. The vehicle must meet specific requirements, including a 3.5L V6 engine, 10-speed automatic transmission, and a warranty of 5 years or 100,000 km, with delivery to the Embassy inclusive of VAT. This procurement is crucial for the Embassy's operational needs, ensuring reliable transportation for its staff. Proposals must be submitted electronically by December 22, 2025, at 16:00 Bahrain Time, and interested vendors should contact Sean Daniels or Geji Joseph for further information, ensuring compliance with NDAA regulations and SAM registration prior to submission.
    MID-SIZE SUV AVAILABLE FOR IMMEDIATE DELIVERY, IN ROME, ITALY.
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Rome, Italy, is preparing to solicit bids for the supply of a mid-size SUV available for immediate delivery. This procurement aims to fulfill the transportation needs of the embassy, emphasizing the importance of timely and reliable vehicle supply for diplomatic operations. Interested vendors must ensure they are registered in the System for Award Management (SAM) prior to submitting their offers, as the contract will be awarded based on initial proposals without further discussion. For inquiries, potential bidders can contact Crystal D. Sheridan at SheridanCD@state.gov or Ms. Patriana Zancani at ZancaniP@state.gov, with the solicitation expected to be posted on SAM.gov when ready.
    PR11406548 - CMR Patio Rain Cover
    State, Department Of
    The Department of State is seeking a contractor to provide a rain cover for an external patio area at the Embassy in Brasilia, Brazil. The project requires the supply of an aluminum frame and plexiglass cover, consisting of 22 panels, each measuring 2.10x2.10 meters, along with all necessary materials, labor, and equipment as outlined in the attached Statement of Work (SOW). This procurement is essential for enhancing the functionality and comfort of the embassy's outdoor spaces, ensuring protection from rain. Interested vendors can reach out to Luciana Lima at LimaLS@state.gov or by phone at +55 61 3312-7558 for further details.
    TRANSPORTATION FOR CONFERENCE
    State, Department Of
    The Department of State, specifically the Embassy in Madrid, is seeking vehicle rental services for an upcoming conference. The procurement aims to secure ground transportation, including vehicles, trailers, and cycles, to facilitate the movement of attendees and materials during the event. This service is crucial for ensuring smooth logistics and accessibility for participants, highlighting the importance of reliable transportation in diplomatic and international engagements. Interested vendors can reach out to Maria Jose Moyano at moyanomx@state.gov or call +34915872219 for further details regarding the opportunity.
    BSB|RSO|KESO branded items
    State, Department Of
    The Department of State, specifically the Embassy in Brasilia, is seeking suppliers for BSB|RSO|KESO branded items, which include residential security locks and related materials such as cylinders, hinges, and handles. The procurement requires that all locks meet the Department of State's security standards and are consistent across all consulates as part of a nationwide residential security program. These items are critical for ensuring the safety and security of residential facilities used by diplomatic personnel. Interested vendors can reach out to Fernanda Vieira at VieiraFS@state.gov or by phone at +55 61 3312-7196 for further details regarding this opportunity.
    Rental of transit furniture for use in residential buildings
    State, Department Of
    The U.S. Embassy in Paris, France, is seeking qualified contractors for the rental of transit furniture intended for use in residential buildings of the U.S. Mission to France. The procurement involves providing furniture and hospitality kits to support approximately 90 arriving and 90 departing employees and their families annually, with a focus on quality and safety standards, including compliance with EU/US regulations. The contract will be awarded based on the lowest priced technically acceptable offer, with a base period of one year and four optional one-year extensions, and a total contract value ranging from €10,000 to €4,510,000 (VAT included). Interested parties must submit their quotations electronically by January 8, 2026, to ParisContracting@state.gov, ensuring they are registered in the System for Award Management (SAM) prior to submission.
    Vehicle Services in support of a VIP visit
    State, Department Of
    The Department of State is seeking vehicle services to support a VIP visit in London, UK. The procurement involves providing transportation services, specifically motor pool operations, to facilitate the movement of dignitaries during their visit. These services are crucial for ensuring the safety and efficiency of transportation for high-profile individuals. Interested vendors can reach out to the primary contact, the Contracting Officer, at LondonProc@state.gov for further details regarding the opportunity.
    SUPPLY 50PPM DIESEL TO U.S. EMBASSY PRETORIA | TENDERS DUE 26 DEC 2025
    State, Department Of
    The U.S. Department of State is soliciting quotations for the supply of 50PPM diesel fuel to the U.S. Embassy in Pretoria, South Africa, with bids due by December 26, 2025. The procurement involves delivering a total of 30,000 liters of diesel in two consignments to specified addresses in Pretoria, ensuring compliance with delivery vehicle size restrictions and including diesel test kits upon delivery. This fuel is critical for the embassy's operations, and the contract will be awarded to the responsible company offering the lowest price, with no alterations to quotes accepted post-submission. Interested vendors must submit their quotations on company letterhead to pretoriaquotations@state.gov, and must also be registered in the System for Award Management (SAM) and comply with the National Defense Authorization Act (NDAA) certification requirements. For further inquiries, contact Monica Nagley at nagleym@state.gov or Johann Baasden at baasdenjw@state.gov.