Xspress3X Mk2 - 8 channel *No Substitutes*
ID: AH464381Type: Combined Synopsis/Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFBROOKHAVEN NATL LAB -DOE CONTRACTORUpton, NY, 11973, USA

NAICS

Analytical Laboratory Instrument Manufacturing (334516)

PSC

OPERATION OF GOVERNMENT-OWNED CONTRACTOR-OPERATED (GOCO) R&D FACILITIES (M1HA)

Original Source

https://sam.gov/opp/14b527bb8624401f87a046a29dcc243d/view
Timeline
    Description

    The Department of Energy, through Brookhaven Science Associates, LLC, is seeking quotes for the procurement of an 8-channel Xspress 3 Mk 2 Readout system for SDD or HPGe detectors, with no substitutes allowed. This Firm Fixed Price (FFP) request for quotation (RFQ) emphasizes the need for compliance with specific quality assurance standards, including ISO 9001, and mandates strict adherence to safety and regulatory measures in the delivery of goods. The successful vendor will be required to provide detailed documentation, including a published price list and proof of registration in the System for Award Management (SAM), with quotes due by June 5, 2025, at 5 PM EST. Interested parties can contact Aaron Hagler at ahagler@bnl.gov for further information.

    Point(s) of Contact
    Aaron Hagler
    ahagler@bnl.gov
    Files
    Title
    Posted
    BSA_Commercial_Items_Rev22_Sep_2022.pdf
    The document outlines the General Terms and Conditions for commercial items and services under a contract between Brookhaven Science Associates, LLC (BSA) and contractors at Brookhaven National Laboratory. It details multiple articles covering definitions, acceptance of agreements, dispute resolution, payment procedures, compliance with laws, and warranty expectations. Key points include the necessity for strict adherence to BSA’s policies and the prohibition of unauthorized obligations, including indemnification of contractors. The document emphasizes maintaining a respectful workplace, environmental reporting, and handling of suspect or counterfeit items. Additionally, it clarifies procedures for termination, excusable delays, and changes to agreements. The conditions are designed to ensure compliance with federal regulations and the efficient execution of contractual obligations at the laboratory, reflecting the standards expected in federal grants and RFPs. This framework aims to foster a collaborative and legally sound contracting environment, essential for government operations and grant management.
    Enclosure A Draft PO.pdf
    The document is a draft purchase order from Brookhaven Science Associates, LLC, placed under its Prime Contract with the U.S. Department of Energy. It details the procurement of an 8-channel Xspress 3 Mk 2 Readout system for SDD or HPGe detectors, emphasizing that no substitutes are allowed. The purchase order includes essential terms, conditions, and quality assurance requirements, referencing several quality assurance paragraphs and standards such as ISO 9001. The document outlines payment and freight terms, vendor details, and specific delivery protocols, warning against the use of vermiculite as packing material unless certified asbestos-free. Additionally, it mandates strict compliance with safety, quality control, and regulatory measures for all delivered goods, identifying the expectations around packaging, product recalls, and documentation submissions. Furthermore, the document stresses the obligation of the supplier to notify regarding changes in design or process, maintain records of inspections, and provide safety data sheets for hazardous materials. The overall emphasis is on ensuring quality procurement practices and operational efficiency while aligning with federal requirements and standards aimed at promoting safety and compliance in deliveries to Brookhaven National Laboratory.
    Lifecycle
    Title
    Type
    Xspress3X Mk2 - 8 channel *No Substitutes*
    Currently viewing
    Combined Synopsis/Solicitation
    Similar Opportunities
    Levante IR fs optical parametric oscillator (OPO) & Installation, No Equivalents or Substitutions
    Energy, Department Of
    The Department of Energy, through Brookhaven National Laboratory (BNL), is seeking quotes for a Levante IR fs optical parametric oscillator (OPO) and its installation, with no equivalents or substitutions allowed. The procurement aims to acquire this advanced optical instrument, which is crucial for extending the wavelength coverage of Coherent’s fs laser sources, thereby enhancing research capabilities at the laboratory. Interested vendors must provide an all-inclusive price that covers freight, tariffs, and handling fees, and must comply with specific requirements outlined in the attached terms and conditions, including insurance and SAM registration. Quotes are due by the specified deadline, and interested parties should contact Malen Valencia at mvalencia@bnl.gov for further inquiries.
    Teledyne Princeton Instruments PI-MAX4: 1024i-HBf Digital Intensified Camera System. No Equivalents or Substitutions, Must be an Authorized Distributor
    Energy, Department Of
    The Department of Energy, through Brookhaven National Laboratory (BNL), is seeking quotes for the Teledyne Princeton Instruments PI-MAX4: 1024i-HBf Digital Intensified Camera System, emphasizing that no equivalents or substitutions will be accepted and that the supplier must be an authorized distributor. The procurement requires all-inclusive pricing that covers freight, tariffs, and handling fees, with specific instructions for foreign products regarding importation and shipping terms. This camera system is crucial for advanced analytical applications in research and development at BNL, and vendors must adhere to strict quality assurance and traceability requirements as outlined in the draft purchase order and general terms and conditions. Interested suppliers should submit their quotes to Malen Valencia at mvalencia@bnl.gov, ensuring compliance with registration in the System for Award Management (SAM) and providing necessary documentation by the specified deadline.
    Universal Streak Camera System, No Equivalents or Substitutions. Must be a Franchised/Licensed Distributor
    Energy, Department Of
    The Department of Energy, through Brookhaven National Laboratory, is soliciting proposals for the procurement of a Universal Streak Camera System, specifically the C16910-01-131-KIT model, with no equivalents or substitutions allowed. This firm fixed-price contract requires that all offers come from franchised or licensed distributors, emphasizing the importance of quality assurance and compliance with various standards, including ISO 9001. The selected system will play a crucial role in supporting research and development operations at the laboratory. Proposals are due by December 29, 2025, with questions accepted until December 22, 2025, and the anticipated delivery date set for January 26, 2026. Interested vendors should contact Malen Valencia at mvalencia@bnl.gov for further information.
    RF tube cavities (No Substitutes)
    Energy, Department Of
    The Department of Energy, through Brookhaven National Laboratory (BNL), is seeking quotes for RF tube cavities (No Substitutes) under a firm fixed price contract. Vendors are required to provide an all-inclusive price that covers freight, tariffs, and handling fees, with specific details such as country of origin, lead time, and shipping location included in their quotes. This procurement is significant for the laboratory's operations and is subject to the Buy American Act, emphasizing the importance of compliance with federal regulations. Interested vendors must submit their quotes by December 18, 2025, and direct any questions to Beth Gilman at gilman@bnl.gov or by phone at 631-344-4144.
    RFQ# 473771-CAB Vacuum Assembly
    Energy, Department Of
    The Department of Energy, through Brookhaven Science Associates, LLC, is soliciting quotes for the RFQ 473771-CAB Vacuum Assembly, which is essential for the Electron-Ion Collider project at Brookhaven National Laboratory. The procurement requires the manufacturing of a vacuum assembly and a sample copper-plated chamber, adhering to specific design and compliance standards outlined in the provided Scope of Work and associated drawings. This equipment is critical for maintaining the operational integrity of the laboratory's advanced research initiatives. Interested vendors must submit their quotes by December 29, 2025, at 5:00 P.M. EST, and direct any inquiries to Cindy Blanchard at cblanchar@bnl.gov or by phone at (631) 344-5770.
    DUNE WIB Front Panel Materials (No Substitutes)
    Energy, Department Of
    The Department of Energy, through Brookhaven National Laboratory, is soliciting quotes for the procurement of DUNE WIB front panel materials, specifically under a Firm Fixed Price (FFP) contract designated as a Total Small Business Set-Aside. Vendors are required to submit their best price quotes, including freight and handling fees, along with a published price list for price justification and proof of registration in the System for Award Management (SAM). These materials are critical for the laboratory's research and development operations, emphasizing the importance of compliance with federal contracting standards as outlined in the attached terms and conditions. Interested small businesses must provide their quotes by the specified deadline to Alysha Benincase at abenincas@bnl.gov, ensuring that all submissions remain valid for 60 days.
    MOIRRAS Accessory Design/Build
    Energy, Department Of
    The Department of Energy, through Brookhaven National Laboratory (BNL), is soliciting quotes for the design and build of a Metal Oxide Infrared Reflection Absorption Spectroscopy (MOIRRAS) accessory under Request for Quote (RFQ) Number 468887. This procurement aims to engage a qualified contractor to fulfill the requirements outlined in the provided Statement of Work, which includes collaboration with BNL scientists, validation tests, and the installation of the accessory. The project is significant for advancing research capabilities at BNL and is open to full and open competition, with a total price to be quoted by interested parties. Quotes are due by December 24, 2025, at 5:00 p.m. EDT, and all inquiries should be directed to Ben Furlow at bfurlow@bnl.gov.
    BSA RFI-PVD Tool
    Energy, Department Of
    The Department of Energy, through Brookhaven National Laboratory (BNL), is seeking information from companies regarding their capabilities to provide a magnetron sputter deposition system for quantum device fabrication. This Request for Information (RFI) outlines the need for a highly flexible, ultrahigh vacuum (UHV) system that can perform both reactive and non-reactive sputtering with precise process control, including specific requirements for components such as a UHV sputtering chamber, integrated vacuum pumping system, and a substrate stage capable of high-temperature heating. The procurement is crucial for advancing quantum technology research, and interested vendors must submit their responses electronically by 5:00 PM Eastern Time on December 24, 2025, to Aaron Hagler at ahagler@bnl.gov, with the subject line “BSA RFI-471842.”
    Nab Experiment Beam Monitor
    Energy, Department Of
    The Department of Energy, specifically the Oak Ridge National Laboratory (ORNL), is seeking proposals for a Nab Experiment Beam Monitor, specifically a Full I-BM-100 beam monitor detection system from CDT CASCADE Detector Technologies GmbH or domestic equivalents. This procurement is critical for the Physics Division at ORNL, as the beam monitor is essential for conducting experiments that require precise measurement and control of particle beams. Interested vendors must submit their quotations by December 19, 2025, at 2:00 PM EST, with the award based on the lowest priced, technically acceptable offer. For further inquiries, Scott Scarbrough can be contacted via email at scarbroughws@ornl.gov.
    Vacuum gate valve & Pendulum valve or its equivalent
    Energy, Department Of
    The Department of Energy, through the Brookhaven National Laboratory (BNL), is seeking quotes for vacuum gate valves and pendulum valves or equivalent products. Vendors are required to provide an "All Inclusive" Firm Fixed Price (FFP) quote that includes all costs associated with delivery, including freight, tariffs, and handling fees, as BNL will not accommodate separate line items for these expenses. The procurement is critical for laboratory operations, emphasizing the need for high-quality analytical laboratory instruments that meet specific performance standards. Interested vendors must ensure they are registered in the System for Award Management (SAM) and provide necessary documentation, including a published price list or equivalent pricing evidence, by contacting Beth Gilman at gilman@bnl.gov or 631-344-4144. The deadline for submissions is not specified, but timely registration and compliance with the outlined requirements are essential for consideration.