DUNE WIB Front Panel Materials (No Substitutes)
ID: AB473446Type: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFBROOKHAVEN NATL LAB -DOE CONTRACTORUpton, NY, 11973, USA

NAICS

Electronic Computer Manufacturing (334111)

PSC

OPERATION OF GOVERNMENT-OWNED CONTRACTOR-OPERATED (GOCO) R&D FACILITIES (M1HA)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/a12f3ec266e0494eb5b181fe8c6281c2/view
Timeline
    Description

    The Department of Energy, through Brookhaven National Laboratory, is soliciting quotes for the procurement of DUNE WIB front panel materials, specifically under a Firm Fixed Price (FFP) contract designated as a Total Small Business Set-Aside. Vendors are required to submit their best price quotes, including freight and handling fees, along with a published price list for price justification and proof of registration in the System for Award Management (SAM). These materials are critical for the laboratory's research and development operations, emphasizing the importance of compliance with federal contracting standards as outlined in the attached terms and conditions. Interested small businesses must provide their quotes by the specified deadline to Alysha Benincase at abenincas@bnl.gov, ensuring that all submissions remain valid for 60 days.

    Point(s) of Contact
    Alysha Benincase
    abenincas@bnl.gov
    Files
    Title
    Posted
    BSA_Commercial_Product_Rev23.pdf
    The Brookhaven Science Associates, LLC (BSA) General Terms and Conditions document, dated May 23, 2025, outlines the contractual framework for commercial products and services at Brookhaven National Laboratory. It defines key terms like "Agreement" and "Contractor," establishes an order of precedence for documents, and details various legal and operational articles. Key areas covered include acceptance of agreements, dispute resolution, termination for convenience or default, payment terms, warranties, compliance with laws (including IPv6 and environmental regulations), patent and copyright infringement, reporting requirements for royalties and executive compensation, and the handling of suspect/counterfeit items. The document also incorporates numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses by reference, ensuring compliance with federal contracting standards for agreements with BSA.
    ENCLOSURE A DRAFT PO 473446.pdf
    This document is a Purchase Order (BNL-0000473446) from Brookhaven National Laboratory (BNL) to "ANY VENDOR" for various items, including EMC front panel extrusions, card holders, and EMC continuous springs. The purchase order, dated December 5, 2025, outlines payment terms (Net 10), freight terms (FOB Destination, Frt Prepaid UPS-GROUND), and designates Alysha J. Benincase as the contractual representative. Key sections detail general terms and conditions, quality assurance requirements (BNL-QA-101), product recall procedures, and specific shipping instructions. Vendors must provide packing slips on the outside of shipments, not insure packages, and ensure all labels and invoices reference the PO number. Special instructions emphasize that the PO does not bind the U.S. Government or DOE, prices are firm, and modifications require a signed change order. Delivery hours and locations are specified, with advance notice required for large or heavy shipments. Unacceptable packing materials like vermiculite (unless certified asbestos-free) are prohibited. The document also includes comprehensive supplier quality assurance requirements covering quality systems, assessment by BNL, change approval, subcontractor responsibility, material protection, equipment calibration, counterfeit parts, ESD control, and safety certifications for various equipment types.
    Lifecycle
    Title
    Type
    DUNE WIB Front Panel Materials (No Substitutes)
    Currently viewing
    Solicitation
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