Notice of intent – Sole Source – Maintenance Service Building Automation System
ID: PR15041920Type: Special Notice
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFAMERICAN CONSULATE MERIDAWASHINGTON, DC, 20520, USA

NAICS

Electrical Contractors and Other Wiring Installation Contractors (238210)

Original Source

https://sam.gov/opp/dd88bcb8202a4f588833cbbcfdba879b/view
Timeline
    Description

    The U.S. Department of State, through the American Consulate in Merida, Mexico, intends to award a sole-source contract to Alabama Controls, Inc. for preventive maintenance services for the NCC Building Automation System. This contract aims to ensure the efficient operation and reliability of the Building Automation System, which is critical for maintaining the infrastructure and safety of the consulate. The estimated award is scheduled for the first quarter of FY 2025, with interested parties invited to submit capability statements within seven calendar days of the notice. For further inquiries, potential respondents can contact Dennis Monschein at monscheindr@state.gov or the Merida Procurement office at meridaprocurement@state.gov.

    Point(s) of Contact
    Dennis Monschein
    monscheindr@state.gov
    Merida Procurement
    meridaprocurement@state.gov
    Files
    Title
    Posted
    PMSC BAS - Merida (05222024).docx
    The Statement of Work outlines the requirements for Building Automation System (BAS) Preventative Maintenance (PM) services at the U.S. Consulate General in Merida, Mexico, managed by the U.S. Department of State. The contract includes a one-year performance period with an option for four additional years, mandating four site visits per year to ensure the BAS operates efficiently and reliably. The contractor is responsible for conducting regular maintenance, troubleshooting, and addressing any deficiencies reported during visits, while adhering to relevant safety and operational codes. Key activities include quarterly PM tasks such as validating communication networks and adjusting schedules, alongside annual inspections and specific five-year checks for calibration and point verification. The contractor must develop detailed checklists and reports to document activities, findings, and corrective actions. Additionally, the document specifies deliverable requirements, including submission schedules and detailed reporting protocols following site visits. This comprehensive maintenance strategy aims to ensure the optimal functionality of the BAS, safeguarding both the infrastructure and personnel at the consulate. The details stress the importance of compliance with government regulations and operational standards within the context of federal contracting and maintenance management practices.
    PR15041920-NOTICE OF INTENT.pdf
    The U.S. Consulate General in Merida, Mexico intends to pursue sole source negotiations with Alabama Controls, Inc. for a preventive maintenance service contract for the NCC Building Automation System, estimated for award in Q1 of FY 2025. This decision is based on the company's established reliability and expertise in maintaining Building Automation Systems. The acquisition falls under the statutory authority of FAR 6.302-2 due to unusual and compelling urgency, indicating that no other vendor can adequately meet the requirements. Interested parties may submit a capability statement within seven calendar days; however, this notice does not signify a request for competitive proposals. The document clarifies that the U.S. Government has not committed to procuring the discussed services, and responses will be considered property of the U.S. Government. All queries should be directed to the designated contracting officer, Dennis Monschein, via email. This notice highlights the importance of prompt maintenance services for building systems in a diplomatic context, reflecting the considerations of both urgency and vendor reliability in federal contracting processes.
    SF-1449 - Building Automation System.pdf
    The document is a solicitation for commercial items from the U.S. Consulate General in Merida, Mexico, concerning a request for quotes (RFQ) for quarterly preventive maintenance of the building automation system (BAS) at the consulate. The requisition number is PR15041920, and offers are due by December 27, 2024. The acquisition is unrestricted but will consider small business participation. The contractor must provide four maintenance services, with payment structured through electronic transfer within 30 days. The solicitation incorporates various federal acquisition regulations (FAR), ensuring adherence to government procurement standards. The document outlines the requirements for contractors, including the need for a signed agreement to deliver the specified services, while detailing administrative responsibilities and invoicing procedures. This solicitation illustrates the government's efforts to maintain operational efficiency and regulatory compliance within international facilities.
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