Supply and Delivery of Electrical Spare Parts for the U.S. Embassy Windhoek
ID: 19WA8024Q0055Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY WINDHOEKWASHINGTON, DC, 20520, USA

NAICS

Electronics and Appliance Retailers (449210)

PSC

ELECTRICAL HARDWARE AND SUPPLIES (5975)

Original Source

https://sam.gov/opp/e9990cb1a3c244e7ad570107198906f5/view
Timeline
    Description

    The U.S. Embassy in Windhoek, Namibia, is seeking quotations for the supply and delivery of electrical spare parts under solicitation number 19WA8024Q0055. The procurement aims to acquire various lighting components and electrical systems, which must be delivered within 30 days of contract award, ensuring compliance with U.S. Embassy regulations and quality standards. This initiative is crucial for maintaining the operational infrastructure of the embassy, emphasizing the importance of reliable electrical supplies. Interested vendors must submit their sealed quotations by November 15, 2024, and ensure registration in the System for Award Management (SAM) database to be considered for the contract. For further inquiries, potential bidders can contact Sarah E. Canterbury Kahnt at whkproc@state.gov or +264612025257.

    Point(s) of Contact
    Sarah E. Canterbury Kahnt
    +264612025257
    whkproc@state.gov
    Hilya Shikongo
    264612025016
    whkproc@state.gov
    Files
    Title
    Posted
    Cover Letter - 19WA8024Q0055 - Supply and Delivery of Electrical Spare Parts.pdf
    The U.S. Embassy in Windhoek has issued a Request for Quotations (RFQ) number 19WA8024Q0055 for the supply and delivery of electrical spare parts. Interested vendors must submit their quotations by 15 November 2024, following specific guidelines outlined in Section 3 of the solicitation. The contract will be awarded to the lowest priced, responsible offeror without further discussions, although discussions may occur if necessary for those in the competitive range. Quotations must be submitted in English, sealed, and electronically via email, adhering to specified file formats and size limits. Essential documentation includes a Standard Form 1449, pricing information, representations and certifications, and proof of registration in the System for Award Management (SAM) database. Potential vendors are advised to register immediately to avoid being deemed non-responsible. This RFQ process underlines the government's structured procurement strategy for acquiring necessary supplies, ensuring compliance with regulations and fostering competition among qualified suppliers.
    RFQ - 19WA8024Q0055 - Supply and Delivery of Electrical Spare Parts.pdf
    The U.S. Embassy Windhoek is issuing a request for quotes (RFQ) for the procurement of electrical spare parts as detailed in the attached pricing schedule. This procurement is structured as a firm-fixed-price contract, requiring the successful contractor to deliver items, which include various lighting components and electrical systems, to the U.S. Embassy in Windhoek, Namibia, within 30 days of contract award. The contractor must comply with U.S. Embassy regulations during delivery, and products quoted must match or exceed the specified quality. The contract includes clauses to ensure compliance with federal laws, regulations, and contracting provisions essential for commercial services. Key provisions in the solicitation encompass quality assurance measures to monitor contractor performance, with expectations that no more than one complaint arises monthly. Overall, the document outlines the requirements and obligations necessary for prospective bidders to participate in supplying vital electrical components to the embassy, thereby supporting its operational infrastructure.
    SF1449 - 19WA8024Q0055 - Supply and Deliver for Electrical Spare Parts.pdf
    The document is a solicitation for commercial items from the American Embassy in Windhoek, Namibia, for the supply and delivery of electrical spare parts. It outlines key information such as the requisition number (PR12719418), solicitation number (19WA8024Q0055), and critical dates, including the issue date (05/11/2024) and the due date for offers (15/11/2024). The acquisition is designated as unrestricted, with preferences for small businesses, including those owned by women and service-disabled veterans. The embassy acts as both the issuer and administrator of the contract, which stipulates delivery to their address in Windhoek. It incorporates several Federal Acquisition Regulation (FAR) clauses and emphasizes the contractor's obligation to sign and return the document. The contract includes a provision for rated orders under the Defense Priorities and Allocations System (DPAS), suggesting urgency in procurement for national defense. The document emphasizes adhering to the contractual terms and conditions as specified. Overall, it serves as a formal request for proposals, adhering to government procurement standards while encouraging participation from diverse business categories.
    Lifecycle
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    Supply and Delivery of Electrical Spare Parts for the U.S. Embassy Windhoek
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