Supply and Delivery of HVAC Spare Parts for the U.S. Embassy Windhoek
ID: 19WA8024Q0053Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY WINDHOEKWASHINGTON, DC, 20520, USA

NAICS

Warm Air Heating and Air-Conditioning Equipment and Supplies Merchant Wholesalers (423730)

PSC

REFRIGERATION AND AIR CONDITIONING COMPONENTS (4130)

Original Source

https://sam.gov/opp/540b7e663a734465981f5488717cf471/view
Timeline
    Description

    The U.S. Embassy in Windhoek, Namibia, is seeking qualified vendors to supply and deliver HVAC spare parts under Request for Quotations (RFQ) number 19WA8024Q0053. The procurement aims to acquire essential HVAC components, with the contractor required to deliver all items within 30 days of contract award, allowing for partial offers. This opportunity is crucial for maintaining the embassy's operational efficiency and comfort, emphasizing compliance with federal procurement regulations. Interested parties must submit their quotations by November 15, 2024, at 17:00 local time, and are encouraged to register in the System for Award Management (SAM) prior to submission. For further inquiries, vendors can contact Sarah E. Canterbury Kahnt or Hilya Shikongo via email at whkproc@state.gov or by phone at +264 612025257 and +264 612025016, respectively.

    Point(s) of Contact
    Sarah E. Canterbury Kahnt
    264612025257
    whkproc@state.gov
    Hilya Shikongo
    264612025016
    whkproc@state.gov
    Files
    Title
    Posted
    Cover Letter - 19WA8024Q0053 - Supply and Delivery of HVAC Spare Parts.pdf
    The U.S. Embassy in Windhoek, Namibia, issued Request for Quotations (RFQ) number 19WA8024Q0053 for the supply and delivery of HVAC spare parts. Interested vendors must submit their quotations by 15 November 2024 at 17:00 local time, following specific guidelines outlined in the RFQ document. Proposals must be in English, complete, and submitted electronically, with technical specifications detailing acceptable file formats and sizes. To be eligible, vendors must provide several required documents, including the SF-1449 form, pricing details, representations and certifications, and proof of registration in the System for Award Management (SAM) at https://www.sam.gov. The U.S. Government plans to award the contract to the lowest-priced, responsible offeror without conducting discussions unless necessary with those in the competitive range. This RFQ exemplifies the federal procurement process, emphasizing compliance, timely submissions, and proper documentation to assure a fair bidding process for interested suppliers in HVAC-related services for the embassy.
    RFQ - 19WA8024Q0053 - Supply and Delivery of HVAC Spare Parts.pdf
    The government document outlines a Request for Quotation (RFQ) for HVAC spare parts to be delivered to the U.S. Embassy in Windhoek, Namibia. The contract, numbered 19WA8024Q0053, establishes the scope of services, pricing structure, and delivery requirements, specifying that bidders can provide partial offers. It emphasizes the inclusion of Value Added Tax (VAT) as a separate line item. The RFQ details the quality assurance expectations, delivery timelines within 30 days post-award, and compliance with embassy regulations. Various contract clauses, solicitation provisions, and evaluation factors are included, guiding contractor performance and ensuring compliance with federal regulations. The document requires detailed submissions from bidders, including company profiles, licenses, financial resources, and previous experience to assess capabilities. Overall, the document serves as a formal solicitation for essential HVAC components, ensuring compliance with prescribed federal and local contracting standards.
    SF1449 - 19WA8024Q0053 - Supply and Delivery for HVAC Spare Part.pdf
    The document outlines a solicitation for commercial items, issued by the American Embassy in Windhoek, Namibia, specifically for HVAC spare parts. It starts with a series of identification numbers including the contract, requisition, and solicitation numbers, along with the name and contact details of the issuing officer. The solicitation is dated May 11, 2024, with offers due by November 15, 2024, indicating an unrestricted acquisition scope open to various types of small businesses. The primary item outlined is the supply and delivery of HVAC spare parts categorized as a single lot. The document details are formatted to include the delivery destination at the Embassy, payment processes, and reference to relevant Federal Acquisition Regulations (FAR). Additionally, it requires the contractor's signature and the return of the document to the issuing office. Overall, the purpose of this solicitation is to procure necessary HVAC components while ensuring compliance with federal guidelines and promoting inclusive business opportunities for qualified vendors.
    Lifecycle
    Title
    Type
    Supply and Delivery of HVAC Spare Parts for the U.S. Embassy Windhoek
    Currently viewing
    Solicitation
    Similar Opportunities
    Supply and Delivery of BAS Spare Parts for the U.S. Embassy Windhoek Windhoek
    Active
    State, Department Of
    The U.S. Embassy in Windhoek, Namibia, is seeking qualified vendors to supply and deliver Building Automation System (BAS) spare parts under Request for Quotations (RFQ) number 19WA8024Q0058. The procurement aims to fulfill operational needs by acquiring essential mechanical spare parts, with a delivery deadline of 30 days post-contract award. This initiative reflects the embassy's commitment to engaging diverse business sectors, including small and women-owned enterprises, while adhering to federal acquisition regulations. Interested parties must submit their quotations electronically by November 15, 2024, and ensure they are registered in the System for Award Management (SAM) prior to submission; for inquiries, contact Sarah E. Canterbury at whkproc@state.gov or +264612025257.
    Supply and Delivery of Electrical Spare Parts for the U.S. Embassy Windhoek
    Active
    State, Department Of
    The U.S. Embassy in Windhoek, Namibia, is seeking quotations for the supply and delivery of electrical spare parts under solicitation number 19WA8024Q0055. The procurement aims to acquire various lighting components and electrical systems, which must be delivered within 30 days of contract award, ensuring compliance with U.S. Embassy regulations and quality standards. This initiative is crucial for maintaining the operational infrastructure of the embassy, emphasizing the importance of reliable electrical supplies. Interested vendors must submit their sealed quotations by November 15, 2024, and ensure registration in the System for Award Management (SAM) database to be considered for the contract. For further inquiries, potential bidders can contact Sarah E. Canterbury Kahnt at whkproc@state.gov or +264612025257.
    Gardening Services for U.S Embassy Residential and Office Buildings
    Active
    State, Department Of
    The U.S. Embassy in Windhoek, Namibia, is seeking proposals for gardening services at its residential and office buildings through a Request for Quotation (RFQ). The contract will be structured as an indefinite-delivery indefinite-quantity (IDIQ) agreement with firm-fixed prices, requiring the contractor to provide all necessary labor, materials, and equipment for landscape management. This procurement is essential for maintaining the aesthetic quality of U.S. government properties abroad, reflecting the embassy's commitment to representational responsibilities. Interested offerors must submit their proposals by November 11, 2024, at 17:00 Namibian time, and are required to register in the System for Award Management (SAM) to be eligible for consideration. For inquiries, contact Havalon Plaatjies at PlaatjiesHE@state.gov or Sarah E. Kahnt at KahntSE@state.gov.
    Provision of Cellphone Services for US Embassy, Windhoek
    Active
    State, Department Of
    The U.S. Embassy in Windhoek, Namibia, is soliciting proposals for the provision of mobile telephone services under solicitation number 19WA8025Q0011. The contractor will be responsible for supplying complete mobile telephone services for the embassy, which currently utilizes 130 lines for official purposes, with the potential for additional lines as needed. This procurement is crucial for ensuring reliable communication for embassy operations and includes a base year of service with two optional renewal years. Interested contractors must submit their quotations by November 29, 2024, and are encouraged to attend a pre-quotation conference on November 14, 2024, at the embassy. For further inquiries, potential offerors can contact Sarah E. Canterbury Kahnt or Hilya Shikongo via email at whkproc@state.gov or by phone at +264612025257 and +264612025016, respectively. All submissions must comply with federal acquisition regulations and be registered in the System for Award Management (SAM) prior to submission.
    Painting and Repairs Services for U.S Embassy Residential and Office Buildings
    Active
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Windhoek, Namibia, is seeking qualified contractors to provide painting and repair services for residential and office buildings owned or managed by the U.S. Government. The procurement involves an indefinite-delivery indefinite-quantity (IDIQ) contract that includes labor and materials for painting, drywall, plaster repairs, and related services, with a focus on compliance with local and international standards. This initiative is crucial for maintaining the operational readiness and aesthetic quality of U.S. government properties in Namibia. Proposals must be submitted electronically by November 11, 2024, at 17:00 local time, and interested parties should contact Sarah E. Kahnt at KahntSE@state.gov or Havalon Plaatjies at PlaatjiesHE@state.gov for further inquiries. Registration in the System for Award Management (SAM.gov) is mandatory for eligibility.
    Provision of Cellphone Services for US Embassy, Windhoek
    Active
    State, Department Of
    The U.S. Department of State is preparing to solicit proposals for the provision of mobile telephone services for the U.S. Embassy in Windhoek, Namibia. The contractor will be responsible for supplying complete mobile services for approximately 130 official lines, which will include domestic and international calls, SMS, roaming services, and cell phone rentals. This contract is crucial for maintaining effective communication for embassy operations and is expected to be awarded as a firm fixed price contract for a base year with two optional one-year extensions. Interested vendors should ensure they are registered in the System for Award Management (SAM) and may submit their offers electronically or in person at the embassy, with further details to be provided in the forthcoming solicitation. For inquiries, contact Sarah E. Canterbury Kahnt at whkproc@state.gov or +264612025257.
    Spares for a 38KVA Cummins C38D5 Generator
    Active
    State, Department Of
    The U.S. Embassy in Harare is seeking a contractor to furnish and deliver spare parts for a 38KVA Cummins C38D5 Generator. The procurement includes specific components such as controllers, control cards, radiators, fuel solenoids, and various sensors, with delivery options to either Harare, Zimbabwe, or North Brunswick, New Jersey. These generator spares are crucial for maintaining operational efficiency and reliability of power generation systems at the embassy. Interested vendors must submit their quotations by September 26, 2024, and are encouraged to contact Margaret Mattson or Annie Chinyanganya for further details regarding compliance and submission requirements.
    Questions and Answers_Warehouse Support Services_RFQ19KU2025Q0002
    Active
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Kuwait, is soliciting quotations for Warehouse Support Services under Request for Quotations (RFQ) number 19KU2025Q0002. The contract, which is expected to last one year with an option for renewal, requires the contractor to manage various warehouse functions, including organizing, moving, and cleaning items, as well as setting up furniture for embassy events. This procurement is critical for maintaining operational efficiency and safety within the embassy compound, particularly given the extreme heat conditions during summer months. Interested vendors must submit their quotations electronically by November 12, 2024, and ensure they are registered in the System for Award Management (SAM) prior to submission. For further inquiries, contact Zeyad I Qishawi or Mohamad ELChami at KuwaitSolicitation@state.gov.
    DELIVERY AND INSTALLATION OF HVAC UNITS FOR USAGM
    Active
    State, Department Of
    Presolicitation notice from the State Department of the United States for the delivery and installation of HVAC units for USAGM in Tinang, Concepcion, Tarlac, Philippines. This solicitation is not yet ready to be issued, but interested parties are encouraged to register in the SAM Database prior to submitting an offer. The government plans to issue the solicitation in mid-June 2024, with a firm fixed price type contract. A mandatory site visit and pre-quotation conference will be scheduled, and electronic submissions are allowed. The submission should be made in specific size and format, not exceeding 10MB.
    HMO HVAC VRF Preventive Maintenance Service
    Active
    State, Department Of
    The U.S. Department of State is preparing to solicit bids for preventive maintenance services for Variable Refrigerant Flow (VRF) equipment at the American Consulate in Hermosillo, Mexico. The contractor will be responsible for providing all necessary labor, materials, and equipment to ensure the proper functioning of the HVAC systems on the consulate compound. This maintenance service is crucial for maintaining a comfortable and operational environment within the consulate facilities. Interested contractors must be registered in the System for Award Management (SAM) and are encouraged to submit their proposals electronically once the solicitation is officially released. For further inquiries, potential bidders can contact Michael K. Fogo or Esperanza Durazo at the provided email addresses or phone numbers.