IDR 2025 - Catering Services
ID: 19AR2025Q0012Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY BUENOS AIRESWASHINGTON, DC, 20520, USA

NAICS

Food Service Contractors (722310)

PSC

HOUSEKEEPING- FOOD (S203)

Original Source

https://sam.gov/opp/50bf092cef8947c2b9c5cf7c01069626/view
Timeline
  1. 1
    Posted Apr 4, 2025, 12:00 AM UTC
  2. 2
    Updated Apr 12, 2025, 12:00 AM UTC
  3. 3
    Due Apr 21, 2025, 4:30 PM UTC
Description

The U.S. Department of State is seeking qualified vendors to provide catering services for the Independence Day celebration at the U.S. Embassy in Buenos Aires, Argentina, scheduled for June 24, 2025. The event will accommodate approximately 1,000 guests and requires specialized labor, materials, and supervision to deliver food and beverage services that reflect the theme of the American road trip spirit. This procurement emphasizes the importance of culinary creativity, logistical management, and adherence to security and safety protocols, ensuring a high standard of service for diplomatic events. Interested contractors must submit their quotations electronically by April 21, 2025, and are encouraged to attend a pre-quotation conference on April 9, 2025, for further clarification. For inquiries, vendors can contact Ryan Ustick or Zeny Montoya at BNS-Procurement@state.gov.

Point(s) of Contact
Ryan Ustick
BNS-Procurement@state.gov
Zeny Montoya
BNS-Procurement@state.gov
Files
Title
Posted
RFQ 19AR2025Q0012.pdf
Apr 12, 2025, 6:04 PM UTC
The U.S. Embassy in Buenos Aires has issued Request for Quotations (RFQ) number 19AR2025Q0012 for catering services for the Independence Day celebration on June 24, 2025. The event will host 1,000 guests and requires specialized labor, materials, and supervision for food and beverage services, with a theme celebrating the American road trip spirit. Quotations must be submitted electronically by April 21, 2025, and adherence to submission guidelines including SAM registration is mandatory. A pre-quotation conference will occur on April 9, 2025, to clarify any questions. Contractors are expected to provide innovative menu suggestions, manage logistical arrangements, ensure compliance with security protocols, and uphold workplace safety regulations throughout the event. Assessment criteria for proposals will include culinary creativity and alignment with the event theme. This RFQ underscores the embassy's commitment to engaging local vendors effectively while ensuring a high standard of service for diplomatic events.
SF-30 form - 19AR2025Q0012.pdf
Apr 12, 2025, 6:04 PM UTC
This document is an amendment (0001) to a solicitation issued by the Department of State for a project located at the American Embassy in Buenos Aires, Argentina. The amendment is effective from April 11, 2025, and specifies that the contractor must establish an on-site presence in Buenos Aires a minimum of 30 days before the event and remain until its conclusion. The document emphasizes the importance of acknowledging receipt of the amendment when submitting offers, with specific guidelines on how to do so. While this amendment introduces new requirements, it affirms that all other terms and conditions of the original solicitation remain unchanged and valid. This document is part of federal contracting processes, ensuring clarity and accountability in government procurement practices.
Lifecycle
Title
Type
IDR 2025 - Catering Services
Currently viewing
Solicitation
IDR 2025 - Catering Services
Presolicitation
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