IDR 2025 - Catering Services
ID: 19AR2025Q0012Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY BUENOS AIRESWASHINGTON, DC, 20520, USA

NAICS

Food Service Contractors (722310)

PSC

HOUSEKEEPING- FOOD (S203)

Original Source

https://sam.gov/opp/7ac7e540fb174150b80a509babc5beba/view
Timeline
    Description

    The U.S. Department of State is seeking qualified vendors to provide catering services for the Independence Day celebration at the U.S. Embassy in Buenos Aires, Argentina, scheduled for June 24, 2025. The contract will require the successful contractor to manage food and beverage services for approximately 1,000 guests, including specialized labor, innovative menu suggestions, and adherence to security and safety protocols. This procurement is crucial for ensuring a high standard of service at diplomatic events, reflecting the embassy's commitment to engaging local vendors. Interested parties must submit their quotations electronically by April 21, 2025, and are encouraged to attend a pre-quotation conference on April 9, 2025, for further clarification. For inquiries, contact Ryan Ustick or Zeny Montoya at BNS-Procurement@state.gov.

    Point(s) of Contact
    Ryan Ustick
    BNS-Procurement@state.gov
    Zeny Montoya
    BNS-Procurement@state.gov
    Files
    Title
    Posted
    Catering Q and A.pdf
    This document outlines the catering requirements and guidelines for an event, likely associated with a government request for proposal (RFP). Key points include an appetizer service for the first 200 guests, transitioning to a mixed service of plated and buffet options for all 1,000 attendees. Catering staff may begin set up on June 23 at 9:30 AM, with service commencing on the event day at 9:00 AM. Compliance with dietary restrictions is emphasized, allowing for vegetarian and gluten-free options. The contractor is responsible for waste disposal, as there is no specific protocol provided. Insurance is mandated, although proximity of the catering business to the venue is not a requirement. Available kitchen equipment at the venue includes two Rational ovens, which must meet embassy specifications. Overall, the Q&A responses detail logistical, operational, and compliance aspects that caterers must follow during their service, highlighting the importance of adherence to health and safety regulations in government-related events.
    RFQ 19AR2025Q0012.pdf
    The U.S. Embassy in Buenos Aires has issued Request for Quotations (RFQ) number 19AR2025Q0012 for catering services for the Independence Day celebration on June 24, 2025. The event will host 1,000 guests and requires specialized labor, materials, and supervision for food and beverage services, with a theme celebrating the American road trip spirit. Quotations must be submitted electronically by April 21, 2025, and adherence to submission guidelines including SAM registration is mandatory. A pre-quotation conference will occur on April 9, 2025, to clarify any questions. Contractors are expected to provide innovative menu suggestions, manage logistical arrangements, ensure compliance with security protocols, and uphold workplace safety regulations throughout the event. Assessment criteria for proposals will include culinary creativity and alignment with the event theme. This RFQ underscores the embassy's commitment to engaging local vendors effectively while ensuring a high standard of service for diplomatic events.
    SF-30 form - 19AR2025Q0012.pdf
    This document is an amendment (0001) to a solicitation issued by the Department of State for a project located at the American Embassy in Buenos Aires, Argentina. The amendment is effective from April 11, 2025, and specifies that the contractor must establish an on-site presence in Buenos Aires a minimum of 30 days before the event and remain until its conclusion. The document emphasizes the importance of acknowledging receipt of the amendment when submitting offers, with specific guidelines on how to do so. While this amendment introduces new requirements, it affirms that all other terms and conditions of the original solicitation remain unchanged and valid. This document is part of federal contracting processes, ensuring clarity and accountability in government procurement practices.
    Lifecycle
    Title
    Type
    IDR 2025 - Catering Services
    Currently viewing
    Solicitation
    IDR 2025 - Catering Services
    Presolicitation
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