IDR 2025 - Catering Services
ID: 19AR2025Q0012Type: Presolicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY BUENOS AIRESWASHINGTON, DC, 20520, USA

NAICS

Other Professional, Scientific, and Technical Services (5419)

PSC

SUPPORT- PROFESSIONAL: OTHER (R499)

Original Source

https://sam.gov/opp/69245876e11f426bbd4e594c094b4bc8/view
Timeline
    Description

    The U.S. Department of State is seeking qualified vendors to provide catering services for the Independence Day celebration at the U.S. Embassy in Buenos Aires, Argentina, scheduled for June 24, 2025. The contract will require the successful contractor to manage food and beverage services for approximately 1,000 guests, including specialized labor, innovative menu suggestions, and adherence to security and safety protocols. This procurement is crucial for ensuring a high standard of service at diplomatic events, reflecting the embassy's commitment to engaging local vendors. Interested parties must submit their quotations electronically by April 21, 2025, and are encouraged to attend a pre-quotation conference on April 9, 2025, for further clarification. For inquiries, contact Ryan Ustick or Zeny Montoya at BNS-Procurement@state.gov.

    Point(s) of Contact
    Ryan Ustick
    BNS-Procurement@state.gov
    Zeny Montoya
    BNS-Procurement@state.gov
    Files
    Title
    Posted
    Catering Q and A.pdf
    This document outlines the catering requirements and guidelines for an event, likely associated with a government request for proposal (RFP). Key points include an appetizer service for the first 200 guests, transitioning to a mixed service of plated and buffet options for all 1,000 attendees. Catering staff may begin set up on June 23 at 9:30 AM, with service commencing on the event day at 9:00 AM. Compliance with dietary restrictions is emphasized, allowing for vegetarian and gluten-free options. The contractor is responsible for waste disposal, as there is no specific protocol provided. Insurance is mandated, although proximity of the catering business to the venue is not a requirement. Available kitchen equipment at the venue includes two Rational ovens, which must meet embassy specifications. Overall, the Q&A responses detail logistical, operational, and compliance aspects that caterers must follow during their service, highlighting the importance of adherence to health and safety regulations in government-related events.
    RFQ 19AR2025Q0012.pdf
    The U.S. Embassy in Buenos Aires has issued Request for Quotations (RFQ) number 19AR2025Q0012 for catering services for the Independence Day celebration on June 24, 2025. The event will host 1,000 guests and requires specialized labor, materials, and supervision for food and beverage services, with a theme celebrating the American road trip spirit. Quotations must be submitted electronically by April 21, 2025, and adherence to submission guidelines including SAM registration is mandatory. A pre-quotation conference will occur on April 9, 2025, to clarify any questions. Contractors are expected to provide innovative menu suggestions, manage logistical arrangements, ensure compliance with security protocols, and uphold workplace safety regulations throughout the event. Assessment criteria for proposals will include culinary creativity and alignment with the event theme. This RFQ underscores the embassy's commitment to engaging local vendors effectively while ensuring a high standard of service for diplomatic events.
    SF-30 form - 19AR2025Q0012.pdf
    This document is an amendment (0001) to a solicitation issued by the Department of State for a project located at the American Embassy in Buenos Aires, Argentina. The amendment is effective from April 11, 2025, and specifies that the contractor must establish an on-site presence in Buenos Aires a minimum of 30 days before the event and remain until its conclusion. The document emphasizes the importance of acknowledging receipt of the amendment when submitting offers, with specific guidelines on how to do so. While this amendment introduces new requirements, it affirms that all other terms and conditions of the original solicitation remain unchanged and valid. This document is part of federal contracting processes, ensuring clarity and accountability in government procurement practices.
    Lifecycle
    Title
    Type
    IDR 2025 - Catering Services
    Solicitation
    IDR 2025 - Catering Services
    Currently viewing
    Presolicitation
    Similar Opportunities
    U.S. National Day Venue and Catering - 2026
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Manama, is seeking competitive proposals for venue and catering services for its National Day Celebration in 2026. The selected contractor will be responsible for providing a venue accommodating 800 guests, including a private VIP room, catering services featuring American cuisine, beverages, wait staff, serving materials, and decorations, while also ensuring compliance with security screening and storage requirements for U.S. Embassy items. Proposals must be submitted electronically by December 22, 2025, at 4:00 PM Bahrain Time, with all required documentation, including pricing and certifications, sent to ManamaGSOprocurement@state.gov. For further inquiries, interested vendors can contact Sean Daniels or Geji Joseph at the provided email addresses or phone numbers.
    US Mission Buenos Aires Local Guard Services
    State, Department Of
    The Department of State is seeking to extend the Local Guard Services contract at the U.S. Mission in Buenos Aires, currently held by G4S Secure Integration LLC, which is set to expire on January 31, 2023. The extension will consist of a six-month base period followed by six one-month option periods to ensure continuity of services while a follow-on contract is awarded and transitioned. This procurement is critical to maintaining security and operational integrity at the U.S. Mission, preventing any disruption that could adversely affect U.S. government operations. Interested parties can reach out to Kenneth P. Bailey at baileykp@state.gov for further information regarding this opportunity.
    19MU3026R0001 Independence Day July 4th Reception 2026
    State, Department Of
    The U.S. Embassy in Muscat, Oman, is seeking proposals for the 2026 Independence Day (National Day) Celebration, themed "America 250 Onward." The event, scheduled for April 29, 2026, aims to host approximately 1,000 guests and will feature American-inspired cuisine, live entertainment, and advanced interactive technology experiences. Offerors are required to submit detailed plans that encompass venue selection, catering, security, and cost estimates, demonstrating their capability to meet advanced technical requirements, including augmented reality and projection mapping. Proposals are due by January 5, 2026, and a pre-proposal conference will take place on December 15, 2025, at the U.S. Embassy. Interested parties can contact Muscat Procurement at muscatprocurement@state.gov or by phone at 24643522 for further information.
    Health Insurance Services for U.S. Embassy Buenos Aires
    State, Department Of
    The Department of State is seeking proposals for health insurance services for local employees at the U.S. Embassy in Buenos Aires, Argentina. The procurement aims to provide comprehensive health insurance coverage tailored to the needs of the embassy's local workforce. This service is crucial for ensuring the well-being and security of employees, reflecting the embassy's commitment to supporting its staff. Interested vendors can reach out to Shawn Peebles at peeblessr@state.gov or Cristian Minotti at minottica@state.gov for further details regarding the opportunity.
    Sources Sought and Notice of Intent to Issue a sole source Award - Venue and Catering Support for Official Representational Event – U.S. Embassy Singapore
    State, Department Of
    The U.S. Embassy Singapore is seeking to issue a sole-source award for venue and catering support for an official diplomatic representational event commemorating the 250th anniversary of U.S. independence and the 60th anniversary of U.S.-Singapore diplomatic relations. The selected venue must meet specific requirements, including being a licensed hospitality establishment with in-house catering, high-quality indoor and outdoor spaces, and suitable architectural and acoustic characteristics for high-level diplomatic engagements. This event is significant for fostering diplomatic relations and will involve senior officials and dignitaries, emphasizing the need for a venue that reflects the event's prestige. Interested venues that meet the criteria must submit expressions of interest by December 26, 2025, to SGProcurementRFQ@state.gov, as no competitive solicitation will be issued, and funding will come from privately donated representational funds.
    Meal Vouchers Cards service for the U.S. Embassy Brasilia, Brazil
    State, Department Of
    The U.S. Department of State is seeking proposals for the administration of a meal voucher card service for approximately 900 locally employed staff at the U.S. Embassy in Brasilia, Brazil. The contractor will be responsible for providing electronic "MARKET" and "RESTAURANT" cards, managing employee accounts, and ensuring compliance with Brazilian laws and Department of State regulations. This service is crucial for the local compensation plan and must be operational within 30 days of contract award, with a contract structure of indefinite delivery and indefinite quantity (IDIQ) for one base year and four optional years. Proposals are due by January 5, 2026, and interested parties should contact Tracy Musacchio at musacchiotl@state.gov or Paulo Figueira at FigueiraPF@state.gov for further details.
    MSG Food Preparation Services
    State, Department Of
    The U.S. Embassy in Vienna is seeking bids from qualified local contractors to provide daily food preparation services for 16 Marine Security Guards under a one-year contract, with an option for a one-year extension. The services required include menu planning, meal preparation, and maintaining kitchen cleanliness in accordance with both U.S. and Austrian standards. This procurement is essential for ensuring the well-being and operational readiness of the Marine Security Guards stationed at the embassy. Interested contractors can reach out to Zahid Raja at rajazm@state.gov or Norbert Tritscher at tritschern@state.gov for further details regarding the bidding process.
    VENUE FOR THE STMA ANNIVERSARY WEEK
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Manila, is seeking proposals for a venue to host the STMA Anniversary Week, with the solicitation expected to be issued around the third week of June 2025. This procurement involves a firm-fixed price contract for lodging services, emphasizing the importance of providing a suitable venue for this significant event. All responsible sources are encouraged to submit quotations, and the government may award the contract based on initial offers without further discussion. Interested contractors must be registered in the System for Award Management (SAM) prior to proposal submission and can direct inquiries to Kristine Grace C. Alcantara or Michael Warren at ManilaContracting@state.gov.
    PR15733600 FAS EVENT ORGANIZER FOR RASA AMERIKA
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Jakarta, is seeking a qualified Event Organizer (EO) for the "Rasa Amerika: U.S. Food & Agriculture Festival," scheduled for January 31 – February 1, 2026, at Sarinah Mall in Jakarta, Indonesia. The EO will be responsible for comprehensive event planning, creative design, production, staffing, and operational management to effectively showcase U.S. food and agricultural products while promoting cultural exchange and strengthening U.S.-Indonesia relations. This event is significant for enhancing bilateral ties and requires the EO to ensure a family-friendly atmosphere with strong U.S. branding, including various activities such as cooking demonstrations, live performances, and a bakery competition. Interested bidders must be Indonesian-based companies with an established presence, and quotations exceeding USD 30,000 must be registered in the System for Award Management (SAM). For further inquiries, potential bidders can contact Bryant H. Whitfield at jakartapcubidding@state.gov or Ardi Putro at putroa@state.gov.
    MSG Cook Services
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Copenhagen, is soliciting quotations for MSG Cook Services under Request for Quotations (RFQ) number 19DA2026Q0002. The selected contractor will be responsible for providing daily cooking and serving of three meals for approximately seven Marines at the Marine Security Guard Detachment Residence, starting February 1, 2026, for a base period of 12 months with an option for an additional year. This service is critical for maintaining the operational readiness and morale of the Marines stationed at the embassy. Interested vendors must submit their electronic quotations by January 8, 2026, and ensure compliance with local regulations, including obtaining necessary licenses and permits to operate in Denmark. For further inquiries, contact Ryan D. Young or Ulrika C. Madsen at CopenhagenContracts@state.gov.