Optical Module - NO SUBSTITUTIONS
ID: LVE463990Type: Combined Synopsis/Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFBROOKHAVEN NATL LAB -DOE CONTRACTORUpton, NY, 11973, USA

NAICS

Electronic Connector Manufacturing (334417)

PSC

OPERATION OF GOVERNMENT-OWNED CONTRACTOR-OPERATED (GOCO) R&D FACILITIES (M1HA)

Original Source

https://sam.gov/opp/651f47864fd1481c8b82d26bc83d3ba3/view
Timeline
    Description

    The Department of Energy, specifically the Brookhaven National Laboratory (BNL), is seeking quotes for the procurement of specific optical modules, with a strict no substitutions policy on the required items. The procurement involves a Firm Fixed Price (FFP) contract for various Samtec items, including detailed specifications for each part, and emphasizes the need for compliance with quality assurance standards as outlined in the attached documentation. These optical modules are critical for research and development operations at BNL, ensuring the integrity and performance of government-owned contractor-operated facilities. Interested vendors must submit their quotes, including necessary documentation such as the Unique Entity Identifier (UEI) and compliance with the System for Award Management (SAM), by the specified deadline, with all-inclusive pricing required for delivery to Upton, New York. For further inquiries, vendors can contact Lauren von Ende at lvonende@bnl.gov or by phone at 631-344-3634.

    Point(s) of Contact
    Lauren von Ende
    (631) 344-3634
    lvonende@bnl.gov
    Files
    Title
    Posted
    BSA_commercial_items_rev22_sep_2022.pdf
    The document outlines the General Terms and Conditions for commercial items and services at Brookhaven National Laboratory, governed by Brookhaven Science Associates, LLC (BSA). It establishes the framework for agreements, detailing definitions, acceptance procedures, and overall governance. The document emphasizes compliance with laws, respect for workplace policies, and protocols for reporting safety or environmental concerns. Key provisions include conditions for order precedence, payment terms, dispute resolution processes, termination clauses for convenience and default, and safety and quality assurance measures. Notably, it mandates that all deliverables comply with specific regulatory standards, including the Internet Protocol Version 6 (IPv6). The agreement further includes clauses on patent indemnity, royalty reporting, and the handling of suspect and counterfeit items, underscoring the commitment to legal and operational integrity. This document serves to ensure that engaged contractors adhere to stringent governmental and operational standards while providing clarity on their obligations and rights in contract performance.
    QA-101 May 2025.pdf
    The Brookhaven National Laboratory's Supplier Quality Assurance Requirements (BNL-QA-101) outlines essential quality assurance standards for suppliers of Brookhaven Science Associates (BSA) and establishes expectations within procurement documentation like purchase orders and contracts. The document is structured into two primary sections: General Requirements (Sections 1-3) applicable to all suppliers, and Special Requirements (Section 4) that are conditionally applied. The General Requirements necessitate that suppliers implement a quality system compliant with ISO 9001 and maintain conformance during assessments. They are responsible for ensuring all subcontractors meet these requirements, protecting materials during transit, and verifying the authenticity of parts to avoid counterfeit items. The Special Requirements demand additional documentation, such as Quality Assurance Programs, Manufacturing/Inspection/Test Plans, and Certificates of Conformance, which must accompany shipments. These exhaustive provisions ensure compliance and traceability across deliverables and emphasize the requirement for rigorous record-keeping and adherence to safety protocols. Overall, the document serves to ensure that suppliers align with BSA's quality standards, thus enhancing safety and operational integrity in support of government grants and contracts. The detailed stipulations highlight the critical emphasis on accountability, regulatory compliance, and quality assurance throughout the procurement process.
    Lifecycle
    Title
    Type
    Optical Module - NO SUBSTITUTIONS
    Currently viewing
    Combined Synopsis/Solicitation
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