Second Quarter FCI Leavenworth Halal Diet
ID: 15B40825Q0000CS3Type: Combined Synopsis/Solicitation
Overview

Buyer

JUSTICE, DEPARTMENT OFFEDERAL PRISON SYSTEM / BUREAU OF PRISONSNCROKANSAS CITY, KS, 66101, USA

NAICS

All Other Miscellaneous Food Manufacturing (311999)

PSC

FOOD, OILS AND FATS (8945)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/67a8003e93cc407788ae42ac862d91d8/view
Timeline
    Description

    The Department of Justice, specifically the Federal Bureau of Prisons, is seeking quotes from qualified small businesses for a firm fixed-price contract to supply Halal food items to FCI Leavenworth between January 1 and January 24, 2025. The procurement requires adherence to strict specifications for certified Halal meals, including compliance with religious dietary laws and detailed packaging and labeling requirements. This opportunity is significant for small businesses looking to engage in federal procurement while ensuring compliance with operational and privacy standards. Interested vendors must submit their quotes in a specified spreadsheet format by December 2, 2024, at 7:00 am Central Time, and can contact David Smith at d23smith@bop.gov or 913-551-1068 for further information.

    Point(s) of Contact
    David Smith
    (913) 551-1068
    d23smith@bop.gov
    Files
    Title
    Posted
    2nd QTR FY 25 Halal Specifications 15B40825Q0000CS3.xlsx
    The document outlines the specifications for certified Halal meals requested by the USP Leavenworth for the second quarter of fiscal year 2025. It emphasizes strict adherence to religious dietary laws, stating that non-compliance will disqualify proposals. The file details 12 meal categories, specifying ingredients and portion sizes required for various dishes, including fish fillet, chicken wings, meatloaf, and omelets, ensuring all components are certified Halal. The meals must be packaged in non-metallic trays suitable for microwave and oven heating, and each item must feature a Halal certification symbol. Key specifications include prohibitions against pork, alcohol, and haram (forbidden) ingredients, alongside rigorous slaughtering standards in line with Islamic laws. Additionally, the meals can be frozen or shelf stable, with clear labeling and heating instructions mandated. This specification is part of a governmental Request for Proposal (RFP) aimed at providing appropriate dietary options for individuals adhering to Muslim dietary laws, reflecting a commitment to inclusivity and compliance with federal grant regulations in food service. The document ensures that all meals uphold the standards necessary for certification and provides critical directives for potential suppliers.
    Delivery_And Extra_Info.docx
    The document provides guidelines for contractors delivering goods to FCI Leavenworth for the second quarter of Fiscal Year 2025. Deliveries cannot commence before April 1, 2024, and must be completed between January 1 and January 24, with specific warehouse hours and holiday restrictions. Strict delivery requirements include palletization, temperature regulations for perishable and frozen items, and compliance with the BOP National Menu Specifications. Certified religious diet items need appropriate labeling, and all products will undergo thorough inspections. Contractors must address any non-compliance issues within two weeks, or items will be disposed of at their expense. Timely return of purchase orders is critical, as failure to adhere to timelines may impact future award eligibility. Overall, this document outlines the necessary protocols to ensure compliance and quality standards in government procurement processes.
    LVN Combined SS Template 15B40825Q0000CS3.docx
    The U.S. Department of Justice's Federal Bureau of Prisons is soliciting quotes for a firm fixed-price contract to supply food items to FCI Leavenworth between January 1 and January 24, 2025. This solicitation, numbered 15B40825Q0000CS3, is set aside for total small businesses, emphasizing commercial item procurement in accordance with federal regulations. Vendors must submit their quotes through a specified spreadsheet format by December 2, 2024, at 7:00 am Central Time, and will be evaluated based on technical acceptance and price. Key requirements include adherence to specifications outlined in the solicitation document and compliance with various privacy and security obligations related to handling personally identifiable information (PII). Contractors must be registered in the System for Award Management (SAM) and maintain ongoing privacy training for employees with access to sensitive information. The document outlines contractor responsibilities in incident reporting, data safeguarding, and record management, emphasizing the strict standards for managing government information. This contract represents a significant opportunity for small businesses to engage with federal procurement processes while ensuring compliance with rigorous operational and privacy guidelines.
    Lifecycle
    Title
    Type
    Second Quarter FCI Leavenworth Halal Diet
    Currently viewing
    Combined Synopsis/Solicitation
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