Maintenance services for air-conditioning and ventilation equipment of the U.S. Mission in Paris
ID: 19FR6325R0002Type: Presolicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY PARISWASHINGTON, DC, 20520, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (J041)

Original Source

https://sam.gov/opp/ab7046af0d6948cca3f1a3cda8004957/view
Timeline
    Description

    The U.S. Department of State is seeking proposals for maintenance services for air-conditioning and ventilation equipment at the U.S. Mission in Paris, France. The contract will be a fixed-price agreement with a performance period of one base year and four option years, requiring the contractor to provide personnel and materials for both scheduled maintenance and emergency repairs, ensuring compliance with local regulations and operational standards. This procurement is critical for maintaining the reliable operation of HVAC systems essential for the U.S. Government's mission in Paris. Proposals are due by February 29, 2025, and interested parties should contact Stanislas Parmentier at parmentiers@state.gov or Dominique Mazier at MazierD@state.gov for further information.

    Point(s) of Contact
    Stanislas PARMENTIER
    0033143122222
    parmentiers@state.gov
    Dominique MAZIER
    0033143122222
    MazierD@state.gov
    Files
    Title
    Posted
    Cover letter 19FR6325R0002.pdf
    The U.S. Embassy in Paris has issued a Request for Proposals (RFP) for the maintenance of air-conditioning and ventilation systems, soliciting bids from prospective offerors. Proposals must follow the instructions in Section L of the solicitation and be submitted by February 28, 2025, at 16:00 Paris time, with awards going to the lowest acceptable offer without preliminary discussions. The contracting officer for this solicitation is Craig N. Deatrick.
    Exhibit H - List of AC and ventilation equipment and breakdown of prices (CLINs 0001 to 0004).xlsx
    RFP #19FR6325R0002 outlines a comprehensive list of air conditioning and ventilation equipment along with associated pricing for various internal and external units. The document specifies multiple types of equipment, categorized by their location within the buildings, including chillers, air handling units, and split systems, with relevant details such as model numbers, serial numbers, and refrigerant types. The equipment's capacity is provided in tons and BTUs, alongside installation, maintenance frequencies, and other operational data. This inventory is essential for evaluating bids and managing ongoing facility maintenance and upgrades, ensuring compliance with federal standards. The detailed breakdown supports decision-makers in assessing budgetary needs and operational efficiencies as part of government procurement processes.
    Exhibit I - List of AC and ventilation equipment and breakdown of prices (CLINs 0005 to 0014).xlsx
    This document, RFP#19FR6325R0002, delineates the specifications and pricing breakdown for air conditioning (A/C) and ventilation systems within various buildings, categorized by Contract Line Item Numbers (CLINs). The exhibit contains detailed entries for each piece of equipment, including type, model, serial number, refrigerant type, and performance metrics (in tons and BTUs). It lists internal and external units, showing the locations and the monthly total prices excluding VAT for several facilities including Raphael, Concorde Lafayette, Neuilly Compound, Boulogne, Leopold II, and Deschanel. The purpose of this document is to lay the groundwork for comprehensive facilities management through meticulous inventory and pricing for HVAC systems, essential for maintaining comfort and safety standards. This aligns with the broader context of federal requests for proposals and grants aimed at systematically upgrading and maintaining government facility infrastructure. Each section prioritizes clarity in specifications, facilitating potential bidders in understanding requirements and costs associated with each equipment type required for government operations.
    Solicitation ref. 19FR6325R0002.pdf
    The government solicitation document (Solicitation No. 19FR6325R0002) seeks maintenance services for air-conditioning and ventilation systems at the U.S. Mission in Paris. It is a negotiated request for proposals (RFP) issued on January 29, 2025, with a performance period of 365 days from the start date. The contractor must furnish personnel and materials required to maintain these systems, adhering to specified preventive and emergency repair services. The contract is structured as a fixed-price agreement for scheduled maintenance and an indefinite delivery/indefinite quantity for unscheduled services, with clear pricing based on the Euros and inclusive of VAT. The contractor is mandated to provide 24/7 emergency response and ensure continuous compliance with safety and operational standards. Key components include scheduled inspections, emergency diagnostics, and training for technicians on specialized systems like Multistack and BAS. The overall goal is to ensure the reliable operation of the HVAC systems to meet the U.S. Government's operational needs while adhering to local French regulations. Proposals are due by February 29, 2025, underscoring the urgency and logistical significance of this maintenance project. The document mandates detailed reporting and quality assurance to monitor and improve contractor performance, thereby maintaining high operational standards.
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