Preventative Maintenance for Cooling Tower & Accessories
ID: PR12915555Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY NASSAUWASHINGTON, DC, 20520, USA

NAICS

Facilities Support Services (561210)

PSC

HOUSEKEEPING- FACILITIES OPERATIONS SUPPORT (S216)

Original Source

https://sam.gov/opp/2aebe5e7eb6d4f41b417f7c3f7a88a36/view
Timeline
    Description

    The U.S. Embassy in Nassau, Bahamas, is seeking proposals for preventative maintenance services for its cooling tower and accessories at the new embassy compound. The contract requires contractors to perform inspections, testing, and planned maintenance, ensuring compliance with safety regulations and proper disposal of hazardous materials. This firm fixed-price contract is crucial for maintaining the operational readiness of essential cooling systems, with a performance period of one year starting between July and October 2025. Interested parties must submit their proposals by April 28, 2025, and include a completed certification regarding compliance with applicable U.S. federal anti-discrimination laws, as outlined in the attached documentation. For further inquiries, contact Deana Nelson at NelsonDA@state.gov or by phone at 242-322-1181.

    Point(s) of Contact
    Deana Nelson
    24232211814277
    (242) 328-7838
    NelsonDA@state.gov
    Files
    Title
    Posted
    19BF5025Q0008 - A002 - Amended Solicitation - PMSC Cooling Tower.docx
    The U.S. Embassy in Nassau seeks preventive maintenance services for its cooling tower and accessories at the new compound on Shirley Street, with a focus on efficiency and operational readiness. The contract, which will commence between July and October 2025, is a firm fixed-price agreement payable in Bahamian dollars and includes comprehensive maintenance tasks, inspections, and training for local staff. Key aspects of the service include seasonal start-up and shut-down procedures, along with regular inspections and cleaning of equipment components. The contractor is responsible for all materials, labor, and proper disposal of hazardous substances. Proposals will be evaluated based on the lowest priced, technically acceptable bid, and must demonstrate relevant experience and credentials. The contract excludes repair services, which will be handled separately as needed. Maintenance checks must comply with safety and health protocols, and all contractor personnel must adhere to strict conduct standards while on-site. Deliverables include maintenance reports and disposal certifications, ensuring compliance with U.S. and local regulations. Proposals are due by April 28, 2025, indicating the Embassy's commitment to maintaining essential infrastructure with professional oversight and efficient service delivery.
    19BF5025Q0008 - Amended Solicitation - PMSC Cooling Tower.docx
    The U.S. Embassy in Nassau, The Bahamas, is seeking proposals for preventive maintenance services for the cooling tower and its accessories at the new embassy compound. This entails a firm fixed price contract commencing between July and October 2025, with evaluations based on lowest price and technical acceptability. The contractor is responsible for inspections, testing, and training of local staff while ensuring adherence to safety regulations and disposal requirements for toxic substances. Key elements of the contract include a one-year performance period, structured pricing for annual and semi-annual maintenance services, and explicit exclusions for repairs not covered under the agreement. Detailed project requirements outline necessary tasks, including equipment inspections, maintenance schedules, and safety practices. Contractors must also provide proper documentation for service completion and comply with insurance and local law registration mandates. The proposal must be submitted by April 28, 2025, and include information demonstrating the contractor's relevant experience and capacity to meet the embassy's operational standards. Overall, the document aims to ensure efficient and compliant maintenance operations for essential embassy cooling systems while fostering collaboration with local technicians.
    CERTIFICATION REGARDING COMPLIANCE WITH APPLICABLE FEDERAL ANTI-DISCRIMINATION LAW.pdf
    The document outlines the compliance requirements for Department of State contractors regarding federal anti-discrimination laws. It emphasizes that contractors must certify they do not operate programs promoting Diversity, Equity, and Inclusion (DEI) that violate these laws, with such certification being crucial for government payment decisions, as mandated by the False Claims Act (31 U.S.C. 3729(b)(4)). Contractors are instructed to read the certification, check appropriate boxes, and submit the completed form to the designated contracting officer. This certification process ensures accountability and adherence to anti-discrimination laws, thereby aligning contractor practices with government standards while facilitating oversight in the context of federal grants and RFPs, highlighting the government's emphasis on legal compliance and ethical program management.
    Lifecycle
    Title
    Type
    Preventative Maintenance for Cooling Tower & Accessories
    Currently viewing
    Solicitation
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