Residential Generators Preventive Maintenance Services
ID: 19TZ2025Q0001Type: Combined Synopsis/Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY DAR ES SALAAMWASHINGTON, DC, 20520, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- ELECTRIC WIRE AND POWER DISTRIBUTION EQUIPMENT (J061)

Original Source

https://sam.gov/opp/3b9510394f9743ad9ccd93dccdbaf1c2/view
Timeline
    Description

    The U.S. Embassy in Dar es Salaam is seeking qualified contractors to provide Residential Generator Preventive Maintenance Services under solicitation number 19TZ2025Q0001. The contract requires comprehensive maintenance and 24/7 on-call support for up to 80 residential generators, ensuring operational readiness and compliance with safety standards. This service is crucial for maintaining the embassy's power supply reliability, particularly in emergency situations. Interested offerors must submit their quotations by May 15, 2025, and are encouraged to attend a pre-quotation conference on April 29, 2025, for further details. For inquiries, contact the Contracting Officer at DarProcurementBid@state.gov.

    Point(s) of Contact
    Contracting Officer
    DarProcurementBid@state.gov
    Files
    Title
    Posted
    Minutes of the Preproposal Conference for Residential Generators_Final.pdf
    The U.S. Embassy in Dar es Salaam conducted a pre-proposal conference on April 29, 2025, for the Residential Generator Maintenance Services (RFQ 19TZ2025Q0001), emphasizing the scope, compliance requirements, and evaluation criteria for potential contractors. The contract for maintaining generators at embassy residences spans one year, with a submission deadline of May 15, 2025. Key requirements include adequate financial resources, a satisfactory record of integrity, skilled personnel, and necessary equipment and licenses. Important stipulations include the need for active registration in the System for Award Management (SAM) and compliance with the Defense Base Act (DBA) insurance for employees. The conference addressed numerous questions from offerors, clarifying details on DBA insurance, personnel qualifications, tools required, maintenance schedules, and the responsibilities of contractors regarding generator relocation. The session emphasized adherence to anti-discrimination policies, requiring contractors to confirm compliance with federal laws. Final remarks urged potential offerors to submit complete proposals by the stated deadline, as further inquiries would be addressed publicly and documented on SAM.gov. This pre-proposal conference serves to ensure that interested companies understand the requirements and expectations, facilitating a streamlined procurement process for the embassy's generator maintenance needs.
    SF1449-Residential Generator Preventive Maintenance.pdf
    The document is a Standard Form 1449, which serves as a solicitation and contract order for commercial items, specifically associated with requisition number PR14927023 and solicitation number 19TZ2025Q0001. Issued by the American Embassy in Dar es Salaam, Tanzania, it outlines an unrestricted acquisition process allowing participation from various types of businesses, including small and women-owned enterprises. Key details include the solicitation issue date and the deadline for offers, which is set for May 15, 2025. The form specifies that the contract will be administered from the Embassy, with all payment processed through designated financial channels. The solicitation incorporates relevant Federal Acquisition Regulation (FAR) clauses and requires prospective contractors to submit signed offers. This document primarily functions as a formal request for bids, providing structure for contractors to follow while ensuring compliance with government procurement protocols. It aims to streamline the acquisition process with clear terms about submissions, billing, and delivery responsibilities.
    Solicitation - Residential Generators Preventive Maintenance.pdf
    The U.S. Embassy in Dar es Salaam has issued a Request for Quotations (RFQ) for Residential Generator Maintenance Services, designated as RFQ number 19TZ2025Q0001. The contract, intended to be awarded to the lowest acceptable bidder, requires offerors to submit quotations by May 15, 2025, and attend a mandatory pre-quotation conference on April 29. The contractor will provide 24/7 on-call support and emergency services for the embassy’s residential generators, including a backup generator for emergencies, and must offer preventive maintenance for up to 80 generators. The contract will involve an Indefinite Delivery/Indefinite Quantity (IDIQ) structure, with task orders issued quarterly and a minimum order of 20 generators guaranteed. Proposals must comply with specific submission criteria and all must be registered in the System for Award Management (SAM). The performance period for this contract is set for 12 months, with work commencing on August 16, 2025. Offerors are also expected to maintain a detailed maintenance plan and adhere to safety, conduct, and quality standards established by the embassy, ensuring adherence to both local and U.S. laws throughout the contract duration.
    Lifecycle
    Title
    Type
    Residential Generators Preventive Maintenance Services
    Currently viewing
    Combined Synopsis/Solicitation
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