Supply and Installation of Air Ventilation System at Three Legacy Buildings at the U.S. Embassy, Manila
ID: 19RP3825Q0064Type: Solicitation
AwardedJul 3, 2025
$29.2K$29,223
AwardeeRANKINE AND MAGNA TECH. CORP. Quezon 1119 PHL
Award #:19RP3825P1220
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY MANILAWASHINGTON, DC, 20520, USA

NAICS

Other Services to Buildings and Dwellings (561790)

PSC

EQUIPMENT AND MATERIALS TESTING- CLEANING EQUIPMENT AND SUPPLIES (H279)

Original Source

https://sam.gov/opp/3d123e0210a54dfc8fa8c738cd6dcf9b/view
Timeline
    Description

    The U.S. Department of State is seeking proposals for the supply and installation of a fresh air and ventilation system at three legacy buildings within the U.S. Embassy in Manila, Philippines. This project, identified as RFQ No. 19RP3825Q0064, requires contractors to adhere to specific guidelines and deadlines, with a firm-fixed price contract expected to be awarded to the lowest responsible bidder. The successful contractor will need to complete the installation within 120 days, ensuring compliance with local laws and safety regulations, and must attend a mandatory site visit to understand project conditions. Proposals are due by May 9, 2025, at 2:00 PM Philippine Time, and interested parties can contact Abegail B. Lamban-Tubo at ManilaPurchasing@state.gov for further information.

    Point(s) of Contact
    Abegail B. Lamban-Tubo
    63253012000
    63285486762
    ManilaPurchasing@state.gov
    Michael Warren
    53012000
    Manilapurchasing@state.gov
    Files
    Title
    Posted
    19RP3825Q0064_PRESOL.pdf
    The U.S. Embassy in Manila is initiating a procurement process to solicit bids for the supply and installation of a fresh air and ventilation system. The solicitation, numbered 19RP3825Q0064, is set to be issued in the third week of March 2025, with the contract expected to be awarded to the lowest priced technically acceptable offeror. This contract will be a firm fixed price agreement, and all contractors must be registered in the System for Award Management (SAM) before submitting offers. Proposals can be submitted electronically via email in specified formats and must not exceed a file size of 10MB. The work will take place at the U.S. Embassy located in Pasay City, Philippines. The document states that the results will be archived automatically by November 10, 2025. Overall, this effort aims to enhance the environment within the embassy premises through improved air quality and ventilation systems.
    MINUTES FROM THE PRE-PROPOSAL CONFERENCE_19RP3825Q0064_FIN dtd 2MAY2025.pdf
    The site visit and pre-quotation conference, held on April 25, 2025, addressed RFQ No. 19RP3825Q0064 for the supply and installation of a fresh air and ventilation system at the U.S. Embassy in Manila. Key aspects discussed included submission deadlines and requirements, with offers due by May 9, 2025, at 2:00 PM Philippine Time. The contract will be a firm-fixed price arrangement, with specifics on pricing in Philippine Pesos for local firms and in U.S. dollars for U.S. firms, emphasizing no adjustments for material cost changes. The project requires completion within 120 days and includes provisions for liquidated damages for delays. Compliance with local laws and safety regulations is mandated, in addition to adherence to procurement guidelines such as SAM registration for contractors. The contract evaluation will focus on technical acceptability and price, aiming to award to the lowest responsible bidder. Site visit attendance is mandatory for proposal acceptance, underscoring the importance of understanding project conditions. This document serves the purpose of outlining fundamental requirements and guidelines for contractors interested in bidding for the project, reflecting procedural compliance in government contracting and procurement contexts.
    QA 19RP3825Q0064 FIN dtd 2MAY2025 (002).pdf
    The document addresses inquiries from prospective contractors regarding RFQ #19RP3825Q0064 for the supply and installation of a fresh air and ventilation system at the U.S. Embassy in Manila. Key clarifications include the representation of new ductwork in the project drawings, sizes for air grilles and diffusers, a total ductwork length of approximately 120 meters, and the absence of specific brand requirements for exhaust fans, provided they are low-noise. Contractors are permitted to conduct simultaneous construction at designated sites, with a designated area for material storage provided by the government. Temporary facilities for the contractor are not specified as the responsibility of the government, and personnel are allowed to bring meals within designated areas. Overall, the document serves to provide essential clarifications to support contractors in preparing their bids for this federal project, ensuring understanding of requirements and logistical considerations.
    SOLICITATION PACKAGE_19RP3825Q0064_15ARP2025.pdf
    This government solicitation, numbered 19RP3825Q0064, issued on April 15, 2025, seeks proposals for the supply and installation of a new fresh air and ventilation system at the U.S. Embassy in Manila. It outlines the project as a negotiated request for proposal (RFP), emphasizing that offers should adhere to specific guidelines and deadlines. Contractors are expected to begin performance within a defined timeframe after receiving the notice to proceed, with a completion period stipulated in the documentation. The solicitation includes several critical sections detailing the contractual requirements, including the statement of work, evaluation criteria, and instructions for submitting a quotation. Offers must be submitted in sealed envelopes by May 9, 2025, at 2:00 p.m. local time, ensuring that all components of the proposal meet the outlined work requirements and any conditions set forth by the government. The document underscores the importance of compliance, particularly concerning guarantees and acceptance periods, thus shaping a competitive bidding process while promoting transparency in government acquisitions.
    Similar Opportunities
    Supply and Delivery of Water Purification Systems to Camp General Aguinaldo, Quezon City
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Manila, is seeking qualified vendors for the supply and delivery of water purification systems to Camp General Aguinaldo in Quezon City, Philippines. This procurement aims to enhance the water quality and availability at the military installation, ensuring that the systems meet the necessary standards for effective purification. The solicitation is expected to be issued around late December 2025, with proposals due shortly thereafter; interested parties must be registered in the System for Award Management (SAM) prior to submission. For further inquiries, vendors can contact Abegail B. Lamban-Tubo or Michael Warren at ManilaPurchasing@state.gov or by phone at 632-530-12000.
    GARBAGE COLLECTION AND DISPOSAL SERVICES FOR U.S. EMBASSY PHILIPPINES
    State, Department Of
    The U.S. Department of State is seeking qualified contractors to provide garbage collection and disposal services for the U.S. Embassy in the Philippines. The procurement aims to establish a firm fixed-price contract for a base year, with the possibility of four one-year options and an additional six-month option, contingent upon government needs. These services are crucial for maintaining the cleanliness and operational efficiency of the embassy's facilities. Interested contractors must register in the System for Award Management (SAM) prior to submitting proposals and are encouraged to attend a mandatory site visit and pre-quotation conference, with further details to be provided in the solicitation. For inquiries, contact Jewela S. Acuzar or Michael Warren at ManilaContracting@state.gov or by phone at 632-530-12000.
    CONFERENCE AND ACCOMODATION REQUIREMENT IN BORACAY
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Manila, Philippines, is preparing to solicit proposals for conference and accommodation services in Boracay. This procurement aims to secure a venue and related services for an upcoming event, with the contract expected to be awarded to the lowest priced technically acceptable offeror. The solicitation is anticipated to be released in the fourth week of December 2025, and all interested contractors must be registered in the System for Award Management (SAM) prior to submitting offers. For further inquiries, potential bidders can contact Aprhil Silvestre or Michael Warren at ManilaPurchasing@state.gov or by phone at +63253012000.
    Installation of fireproofing insulation at Chief of Mission Residence in Madrid, Spain
    State, Department Of
    The Department of State is seeking contractors for the installation of fireproofing insulation at the Chief of Mission Residence in Madrid, Spain. The project requires compliance with both U.S. and Spanish/European codes, and the contractor will be responsible for providing all necessary managerial, administrative, and labor personnel to complete the work. This installation is crucial for ensuring the safety and compliance of the residence, which serves as an official diplomatic facility. The solicitation is expected to be issued in January 2025, and interested contractors must be registered in the SAM database and possess the required permits to operate in Spain. For further inquiries, potential bidders can contact Jerad S. Tietz at tietzjs@state.gov or Lydia Ruiz at ruizlx@state.gov.
    RFQ_19NP4026Q0002_PMSC for Kitchen Hood, Fire Suppression System & Exhaust Ducts
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Kathmandu, is seeking proposals for the procurement of a Kitchen Hood, Fire Suppression System, and Exhaust Ducts. This opportunity falls under the NAICS code 561790, which pertains to Other Services to Buildings and Dwellings, and is crucial for ensuring fire safety and compliance within the embassy's facilities. The previous contract for these services, valued at $19,527.07, expired in September 2025, and there is currently no incumbent contractor. Interested vendors can submit proposals without a mandatory site visit, although arrangements for a visit can be made if necessary, with personnel details required by December 18, 2025. For further inquiries, potential bidders may contact Vineet Chaudhary at chaudharyv@state.gov or William J Miskelly at MISKELLYWJ@state.gov.
    Exterior Facade and Windows Cleaning Service at New US Embassy Compound
    State, Department Of
    The Department of State is seeking qualified contractors to provide Exterior Façade and Window Cleaning Services at the U.S. Embassy in Jakarta, Indonesia. This procurement aims to maintain the cleanliness and aesthetic appeal of the embassy's exterior, which is essential for representing U.S. interests abroad. The anticipated contract will cover a performance period of one base year with four optional renewal years, and it will be awarded as a firm fixed price type contract. Interested contractors must register in the System for Award Management (SAM) prior to submitting their quotations, and they can direct inquiries to Bryant H. Whitfield or Widodo W at the provided contact emails and phone numbers.
    Elevator Maintenance Service at NEC
    State, Department Of
    The U.S. Department of State is seeking proposals for Elevator Maintenance Services at the U.S. Embassy in Yangon, Myanmar, under solicitation number 19BM8026Q0002. The contract will cover a one-year base period with two optional years, requiring routine monthly maintenance, 24/7 emergency response, and same-day non-emergency repairs for three Otis elevators. This service is critical for ensuring the operational efficiency and safety of the embassy's facilities. Interested vendors must submit their proposals by December 26, 2025, at 16:00 Yangon time to RangoonProposals@state.gov, and are required to have a local partner in Myanmar, along with SAM registration and a comprehensive technical plan.
    Installation of Two (2) 240V, 30A Electrical Circuits – U.S. Embassy Singapore
    State, Department Of
    The U.S. Department of State is soliciting quotations for the installation of two 240V, 30A electrical circuits at the U.S. Embassy in Singapore. This project aims to enhance the electrical capacity for the Chancery DT Server by installing dedicated circuits, which includes site assessment, removal of existing infrastructure, installation of new components, and comprehensive testing to ensure safety and compliance with local regulations. The contractor will be responsible for all labor, materials, and equipment, with a firm fixed price in Singapore Dollars, and must adhere to strict safety protocols and local laws throughout the project. Interested vendors must submit their quotations electronically by January 12, 2026, and direct any inquiries to Kevin M. Phillips or Choon Peng Ong at SGProcurementRFQ@state.gov.
    BID/ BUILD REFURBISHMENT OF COURTROOMS FOR THE NATIONAT COURT OF JUSTICE U.S EMBASSY QUITO, ECUADOR
    State, Department Of
    The Department of State is seeking qualified contractors for the refurbishment of courtrooms at the National Court of Justice (NCJ) located at the U.S. Embassy in Quito, Ecuador. This project, under Solicitation No. 19GE5026R0018, involves the design and construction of two criminal hearing rooms, two witness rooms, a press room, two deliberation rooms, and eight restroom facilities, along with an audio-video control room, with an estimated contract value between $500,000 and $800,000. The refurbishment is crucial for enhancing the functionality and efficiency of judicial proceedings at the NCJ. Interested firms must express their interest in writing to Abdelhakim Dyane at dyanea@state.gov by January 16, 2026, and must meet specific requirements, including English proficiency, Ecuadorian operating permits, and registration in the U.S. System for Award Management (SAM).
    Installation of Fire-rated doors at the Chief of Mission Residence in Madrid, Spain
    State, Department Of
    The Department of State is preparing to solicit bids for the installation of fire-rated doors at the Chief of Mission Residence in Madrid, Spain. The project involves replacing existing doors with certified fire-rated doors, including the installation of fire-resistant hardware, panic bars, door closers, and masonry finishes, while ensuring compliance with both U.S. and Spanish/European codes. This procurement is crucial for enhancing safety standards at the residence, and the government plans to issue the solicitation in January 2026, with a site visit to be scheduled prior to that. Interested contractors must possess the necessary permits to operate in Spain and be registered in the SAM database; for further inquiries, they can contact Jerad S. Tietz at tietzjs@state.gov or Lydia Ruiz at ruizlx@state.gov.