Supply and Installation of Air Ventilation System at Three Legacy Buildings at the U.S. Embassy, Manila
ID: 19RP3825Q0064Type: Presolicitation
AwardedJul 3, 2025
$29.2K$29,223
AwardeeRANKINE AND MAGNA TECH. CORP. Quezon 1119 PHL
Award #:19RP3825P1220
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY MANILAWASHINGTON, DC, 20520, USA

NAICS

Other Services to Buildings and Dwellings (561790)

PSC

EQUIPMENT AND MATERIALS TESTING- CLEANING EQUIPMENT AND SUPPLIES (H279)

Original Source

https://sam.gov/opp/3c90116b0ce945a1ba186fd6cbae2e8a/view
Timeline
    Description

    The U.S. Department of State is seeking proposals for the supply and installation of a fresh air and ventilation system at three legacy buildings within the U.S. Embassy in Manila, Philippines. This project, identified as RFQ No. 19RP3825Q0064, requires contractors to adhere to specific guidelines and deadlines, with a firm-fixed price contract expected to be awarded to the lowest responsible bidder. The successful contractor will need to complete the installation within 120 days, ensuring compliance with local laws and safety regulations, and must attend a mandatory site visit to understand project conditions. Proposals are due by May 9, 2025, at 2:00 PM Philippine Time, and interested parties can contact Abegail B. Lamban-Tubo at ManilaPurchasing@state.gov for further information.

    Point(s) of Contact
    Michael Warren
    63253012000
    63285486762
    ManilaPurchasing@state.gov
    Abegail B. Lamban-Tubo
    63253012000
    63285486762
    ManilaPurchasing@state.gov
    Files
    Title
    Posted
    19RP3825Q0064_PRESOL.pdf
    The U.S. Embassy in Manila is initiating a procurement process to solicit bids for the supply and installation of a fresh air and ventilation system. The solicitation, numbered 19RP3825Q0064, is set to be issued in the third week of March 2025, with the contract expected to be awarded to the lowest priced technically acceptable offeror. This contract will be a firm fixed price agreement, and all contractors must be registered in the System for Award Management (SAM) before submitting offers. Proposals can be submitted electronically via email in specified formats and must not exceed a file size of 10MB. The work will take place at the U.S. Embassy located in Pasay City, Philippines. The document states that the results will be archived automatically by November 10, 2025. Overall, this effort aims to enhance the environment within the embassy premises through improved air quality and ventilation systems.
    MINUTES FROM THE PRE-PROPOSAL CONFERENCE_19RP3825Q0064_FIN dtd 2MAY2025.pdf
    The site visit and pre-quotation conference, held on April 25, 2025, addressed RFQ No. 19RP3825Q0064 for the supply and installation of a fresh air and ventilation system at the U.S. Embassy in Manila. Key aspects discussed included submission deadlines and requirements, with offers due by May 9, 2025, at 2:00 PM Philippine Time. The contract will be a firm-fixed price arrangement, with specifics on pricing in Philippine Pesos for local firms and in U.S. dollars for U.S. firms, emphasizing no adjustments for material cost changes. The project requires completion within 120 days and includes provisions for liquidated damages for delays. Compliance with local laws and safety regulations is mandated, in addition to adherence to procurement guidelines such as SAM registration for contractors. The contract evaluation will focus on technical acceptability and price, aiming to award to the lowest responsible bidder. Site visit attendance is mandatory for proposal acceptance, underscoring the importance of understanding project conditions. This document serves the purpose of outlining fundamental requirements and guidelines for contractors interested in bidding for the project, reflecting procedural compliance in government contracting and procurement contexts.
    QA 19RP3825Q0064 FIN dtd 2MAY2025 (002).pdf
    The document addresses inquiries from prospective contractors regarding RFQ #19RP3825Q0064 for the supply and installation of a fresh air and ventilation system at the U.S. Embassy in Manila. Key clarifications include the representation of new ductwork in the project drawings, sizes for air grilles and diffusers, a total ductwork length of approximately 120 meters, and the absence of specific brand requirements for exhaust fans, provided they are low-noise. Contractors are permitted to conduct simultaneous construction at designated sites, with a designated area for material storage provided by the government. Temporary facilities for the contractor are not specified as the responsibility of the government, and personnel are allowed to bring meals within designated areas. Overall, the document serves to provide essential clarifications to support contractors in preparing their bids for this federal project, ensuring understanding of requirements and logistical considerations.
    SOLICITATION PACKAGE_19RP3825Q0064_15ARP2025.pdf
    This government solicitation, numbered 19RP3825Q0064, issued on April 15, 2025, seeks proposals for the supply and installation of a new fresh air and ventilation system at the U.S. Embassy in Manila. It outlines the project as a negotiated request for proposal (RFP), emphasizing that offers should adhere to specific guidelines and deadlines. Contractors are expected to begin performance within a defined timeframe after receiving the notice to proceed, with a completion period stipulated in the documentation. The solicitation includes several critical sections detailing the contractual requirements, including the statement of work, evaluation criteria, and instructions for submitting a quotation. Offers must be submitted in sealed envelopes by May 9, 2025, at 2:00 p.m. local time, ensuring that all components of the proposal meet the outlined work requirements and any conditions set forth by the government. The document underscores the importance of compliance, particularly concerning guarantees and acceptance periods, thus shaping a competitive bidding process while promoting transparency in government acquisitions.
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