Replace FPC/Mesa/Warehouse Freezers/Coolers
ID: 15BFA025Q00000153Type: Solicitation
Overview

Buyer

JUSTICE, DEPARTMENT OFFEDERAL PRISON SYSTEM / BUREAU OF PRISONSFAOGRAND PRAIRIE, TX, 75051, USA

NAICS

Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing (333415)

PSC

REFRIGERATION EQUIPMENT (4110)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/16e054d15445447db626dbef4499772c/view
Timeline
    Description

    The Department of Justice, specifically the Federal Bureau of Prisons, is seeking a qualified contractor to replace and install freezer and cooler units at the Federal Correctional Institution in Phoenix, Arizona. The project involves the removal and installation of three combo freezer/cooler units and one additional freezer, requiring all necessary equipment, labor, and materials to be provided by the contractor. This procurement is crucial for maintaining operational efficiency within the facility and is set aside for small businesses, including those designated as HUBZone, service-disabled veteran-owned, and women-owned. The anticipated contract award will occur in July 2025, with a performance period of 180 days, and interested parties should contact Anne Bradley at abradley1@bop.gov or 771-474-6749 for further details. Contractors must also adhere to specific security protocols and submit their quotes by the deadline outlined in the solicitation documents.

    Point(s) of Contact
    Anne Bradley
    (771) 474-6749
    abradley1@bop.gov
    Files
    Title
    Posted
    FCI PHOENIX - FREEZER-COOLER 23Z4AP9 - 15BFA025Q00000153.pdf
    The U.S. Department of Justice's Federal Bureau of Prisons has issued a solicitation for quotes to provide freezer and cooler replacement services at FCI Phoenix, Arizona. This solicitation package contains detailed instructions for submitting quotes, which must be formatted correctly and submitted by the specified deadline. To participate, all potential quoters must be registered in the System for Award Management (SAM) and provide their Unique Entity Identifier (UEI). The procurement is set aside for small businesses, particularly those designated as HUBZone, service-disabled veteran-owned, and women-owned small businesses, under NAICS code 332410. The solicitation outlines requirements for the submission of quotes, including a firm fixed price. The contractor will be responsible for supplying and installing various refrigeration units while meeting stringent security and insurance requirements due to work involving a federal facility. The anticipated contract will be awarded in July 2025, with a performance period of 180 days. Contractors must also adhere to security clearance protocols for staff entering the prison, ensuring compliance with established safety and security measures throughout the contract duration. The document underscores the government's commitment to transparency and compliance within federal procurement processes.
    FCI PHOENIX - FREEZER-COOLER 23Z4AP9 - 15BFA025Q00000153 0001.pdf
    The document pertains to a modification of a solicitation from the Federal Bureau of Prisons involving the replacement and installation of freezers and coolers at FCI Phoenix, Arizona. The amendment changes the site visit date to June 12, 2025, and extends the solicitation due date to July 2, 2025. The contract is anticipated to be a Firm Fixed Price agreement awarded by July 2025, with a performance period of 180 days, concluding around January 13, 2026. Key requirements for contractors include submitting pricing, proof of liability insurance, and references. Security protocols for entering the facility are outlined, emphasizing necessary background checks for contractor employees. The document underscores that funds are currently unavailable and outlines the government’s discretion to cancel the solicitation without reimbursement for preparation costs. Additionally, attendance at the pre-quote conference is encouraged but not mandatory, with specific instructions for attendees to follow, including security procedures and the requirement of a criminal history check. The overall aim is to ensure the proper supply and installation of equipment while adhering to federal guidelines and security measures within the prison environment.
    FCI PHOENIX - FREEZER-COOLER 23Z4AP9 - 15BFA025Q00000153 0002.pdf
    The document is an amendment to solicitation number 15BFA025Q00000153 issued by the Federal Bureau of Prisons for the replacement and installation of freezers and coolers at the Federal Correctional Institution in Phoenix, Arizona. The amendment, effective June 10, 2025, includes additional drawings and responses to Requests for Information (RFIs), while maintaining all previous terms and conditions. Key points in the document outline specific requirements such as condensing unit specifications, structural considerations (e.g., ramp installation), and plumbing arrangements for waste disposal. The document also clarifies the responsibility for fire suppression systems, details on the construction materials, and emphasizes the need for field measurements for pricing. The amendments help clarify expectations for contractors bidding on the project, ensuring compliance with federal standards, while expediting the procurement process for necessary refrigeration equipment crucial for operational efficacy within the prison facility.
    FCI PHOENIX - FREEZER-COOLER 23Z4AP9 - 15BFA025Q00000153 0003.pdf
    The document is an amendment to a government solicitation issued by the Federal Bureau of Prisons for the replacement and installation of freezers and coolers at FCI Phoenix. The amendment, effective June 17, 2025, incorporates changes to the contract related to firm fixed pricing under FAR 52.243-1 and addresses multiple questions from potential contractors regarding project specifications, including field measurements, working hours, compliance with environmental regulations, and security clearance timelines. Key points include the requirement for contractors to submit acknowledgment of receipt of the amendment and the clarification that there are no mandatory subcontracting goals as it is designated as a Simplified Acquisition, Small Business Set-Aside. The overall purpose of this amendment is to ensure clarity and compliance in the solicitation process while adjusting terms in response to contractor inquiries, maintaining all other original conditions of the contract.
    SOW.pdf
    The Federal Bureau of Prisons (FBOP) is seeking a single contractor to replace refrigeration units at the Federal Correctional Institution in Phoenix, Arizona. The project involves the removal and installation of three combo freezer/cooler units and one additional freezer in the Food Service Warehouse. Key responsibilities for the contractor include safely handling refrigerants, procuring necessary equipment, ensuring proper installation according to specifications, and maintaining security protocols throughout the project. Contract specifications require that the new units maintain specific temperature ranges, use R404A refrigerant, and meet electrical requirements. The contractor must manage the entire installation process, including coordinating schedules, obtaining security clearances for personnel, and adhering to strict sanitation and security standards. The work is to be conducted during specified hours, with provisions for material delivery and storage under secure conditions. Additionally, it includes a warranty period for workmanship and equipment, and mandates compliance with federal safety regulations. This initiative underscores the FBOP’s commitment to operational efficiency in food services while adhering to high safety and security standards.
    Lifecycle
    Title
    Type
    Replace FPC/Mesa/Warehouse Freezers/Coolers
    Currently viewing
    Solicitation
    Replace FPC/Mesa/Warehouse Freezers/Coolers
    Presolicitation
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