Cleaning Industrial Kitchen Hoods & Ducts, Rome, Italy
ID: 191T7025Q0005Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY ROMEWASHINGTON, DC, 20520, USA

NAICS

Wood Kitchen Cabinet and Countertop Manufacturing (337110)

PSC

QUALITY CONTROL- CLEANING EQUIPMENT AND SUPPLIES (H179)

Original Source

https://sam.gov/opp/a2b27bb4a0eb450699685369e497548a/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in Rome, is seeking proposals for cleaning services of industrial kitchen hoods and ducts at its facilities and residences in Rome, Italy. The contractor will be responsible for providing all necessary personnel, supplies, and equipment for both scheduled and unscheduled maintenance under a fixed-price contract, with a requirement for technicians to have a minimum of five years of experience. This cleaning service is crucial for maintaining operational safety and hygiene standards within the embassy's kitchen facilities, with the last maintenance performed in September 2021. Interested contractors must submit their proposals electronically by April 28, 2025, following a pre-quotation conference and site visit on April 3, 2025. For further inquiries, potential bidders can contact Crystal D. Sheridan at SheridanCD@state.gov or John A. Crisafulli at CrisafulliJA@state.gov.

    Point(s) of Contact
    Crystal D Sheridan
    +390646742581
    SheridanCD@state.gov
    John A. Crisafulli
    +390646742139
    CrisafulliJA@state.gov
    Files
    Title
    Posted
    191T7025Q0005 - Questions and Answers.docx
    The U.S. Embassy in Rome is issuing a Request for Proposals (RFP) for the cleaning of industrial kitchen hoods and ducts. A post-conference document addresses questions from potential contractors. Key details include that the last maintenance was completed in September 2021, indicating a gap since the last service. Additionally, there is only one duct network in the facility (located at the Snack Bar), which features a single access door. This information is essential for prospective bidders to understand the current state of maintenance and the logistical considerations necessary for conducting the cleaning work. Overall, the document serves to clarify expectations and provide critical details related to the maintenance and access requirements pertinent to the cleaning services sought by the Embassy.
    Cover Letter - 191T7025Q0005.pdf
    The U.S. Embassy in Rome has issued a Request for Quotes (RFQ) for cleaning services of industrial kitchen hoods and ducts at the Embassy and its residences. Interested offerors must follow instructions in Section L of the RFQ document and submit their proposals by April 28, 2025. A pre-quotation conference and site visit will take place on April 3, 2025, with advance email registration required for attendance. Quotations must be submitted electronically in specified formats and comply with standards such as the System for Award Management (SAM) registration. Essential documents for submission include SF-1442, pricing information, and certifications regarding compliance with federal anti-discrimination laws. The contract will be awarded based on the lowest price submitted by a responsible company, with initial proposals evaluated without negotiations. This RFQ underscores the Embassy's commitment to maintaining its facilities through effective contracted services while highlighting procedural requirements for prospective offerors.
    Exhibit C - Certification.docx
    The document outlines a certification requirement for contractors of the U.S. Department of State, specifically for those engaging with the U.S. Embassy in Rome, Italy. Contractors are mandated to certify their compliance with federal anti-discrimination laws, emphasizing that they do not run any Diversity, Equity, and Inclusion (DEI) programs that breach these laws. The certification is deemed significant for payment decisions under the False Claims Act, indicating legal ramifications for non-compliance. The process requires contractors to carefully review the certification, check relevant compliance boxes, and provide details such as their organization name and authorized representative’s signature. This requirement underscores the government's commitment to adherence to anti-discrimination policies and the integrity of federal funding processes. Overall, the document serves as an essential compliance tool for contractors participating in federal contracts by reinforcing legal obligations regarding discrimination.
    RFQ - 191T7025Q0005.docx
    The document outlines a Request for Proposals (RFP) for cleaning services related to industrial kitchen hoods and ducts at the U.S. Tri-Mission buildings and residences in Rome, Italy. The contractor is tasked with providing all necessary personnel, supplies, and equipment for scheduled and unscheduled maintenance services under a fixed-price contract. Key elements include the requirement for qualified technicians with a minimum of five years of experience, a comprehensive maintenance plan, and adherence to strict safety standards. Financial details specify that no VAT will be reimbursed and all payments must be in Euros, with predefined fixed prices for scheduled and emergency services. The document emphasizes the contractor's responsibilities to ensure quality, report any discrepancies, and maintain detailed records of inspections and services performed. Further, it mandates that a bilingual liaison supervise operations and communication with embassy personnel. Overall, this RFP reflects the government's effort to secure reliable maintenance services, ensuring compliance with safety and operational standards within the embassy's facilities.
    SF-1442 - 191T7025Q0005.docx
    This document is a solicitation for cleaning services associated with the industrial kitchen hoods and duct systems at the U.S. Tri-Mission buildings and government-owned or leased residences in Rome, Italy. The solicitation, issued on March 27, 2025, specifies that offers must be submitted by April 28, 2025, at noon local time. It involves a sealed bid or negotiated request for quotes (RFQ), requiring the completion of specific sections by the offeror regarding their agreement to perform the work and possible bond requirements. The bidding contractor is expected to start work upon award and notification to proceed, with performance timeline details being negotiable. Additionally, all offers must remain valid for at least 90 days post-submission. Contact information for clarification is provided, as well as instructions for submitting offers. This solicitation illustrates the federal procurement process, highlighting requirements for compliance, timelines, and contractor obligations essential for successful bidding in government contracts.
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