Amendment 3 to RFP--Emergency Generator Repairs - Radiator Replacement--Frederick, MD
ID: 02653Type: Solicitation
Overview

Buyer

HOMELAND SECURITY, DEPARTMENT OFFEDERAL EMERGENCY MANAGEMENT AGENCYNATIONAL CONTINUITY SECTION(CON50)BERRYVILLE, VA, 22611, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- ELECTRIC WIRE AND POWER DISTRIBUTION EQUIPMENT (J061)

Original Source

https://sam.gov/opp/62f8931e2fce461da9a3b3d9c5ad58f6/view
Timeline
    Description

    The Department of Homeland Security, through the Federal Emergency Management Agency (FEMA), is soliciting proposals for the repair of an emergency generator located in Frederick, Maryland, specifically focusing on radiator replacement due to a leak that has rendered the generator inoperable. The selected vendor will be responsible for a series of tasks including securing the generator, draining the cooling system, removing and cleaning the radiator assembly, replacing gaskets, and conducting pressure tests to ensure the new radiator's integrity. This procurement is critical for restoring the generator's functionality, which is essential for emergency preparedness and response operations. Proposals are due by April 30, 2025, and must be submitted to Ms. Tara Shirley at FEMA; the project is expected to be completed within 90 days of contract award, with evaluations based on schedule, proximity to the job site, and pricing.

    Point(s) of Contact
    Tara Shirley
    tara.shirley@fema.dhs.gov
    Files
    Title
    Posted
    2.2.1 - RFQ.docx
    The document outlines a Request for Proposal (RFP) issued by the Department of Homeland Security's Federal Emergency Management Agency (DHS, FEMA) for a project at a specified location in Frederick, Maryland. The RFP, dated April 21, 2025, requires vendors to submit firm-fixed pricing for services detailed in the Statement of Work (SOW) by April 28, 2025. Proposals will be evaluated based on three key factors: schedule, proximity to the facility (within 50 miles), and price, with a focus on completing work within 90 days of award. The timeline is the most critical criterion, followed by proximity, and then price. Offerors must separately document their pricing to aid in evaluation. The proposal instructions emphasize that only one award will be made from this RFP, and additional required information includes UEI and GSA contract numbers, if applicable. The purpose of the RFP is to solicit competitive bids to ensure a fair and reasonable price through various evaluation techniques highlighted in the document.
    2.4.1 Amendment 2 - RFQ.docx
    The Request for Proposal (RFP) 02653, issued on April 21, 2025, invites bids for services from vendors meeting the requirements outlined by the Department of Homeland Security (DHS) and FEMA. Proposals are due by April 30, 2025, and must be submitted to the designated contact, Ms. Tara Shirley, at FEMA. The work will take place at a specified location in Frederick, MD, and must be completed within 90 days of contract award. Bidders are evaluated based on three criteria: schedule (most important), proximity to the job site, and price. Proposals must include a firm-fixed pricing structure based on the Statement of Work (SOW), with an emphasis on competitive pricing and fair market analysis. Each offer must include a unique entity identifier (UEI) and applicable GSA contract numbers. The main purpose of this RFP is to secure services that comply with government standards while ensuring effective competition based on timely completion, location accessibility, and reasonable pricing. The final award will be made to the most favorable bid that meets all outlined criteria, with only one contract to be awarded from this solicitation.
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    SOW.docx
    The Statement of Work outlines the scope of a project for replacing the leaking radiator of an inoperative emergency generator at Frederick MERS. The vendor's responsibilities include securing the generator, draining the cooling system, removing and cleaning the radiator assembly, replacing all gaskets, and conducting pressure tests to ensure the integrity of the new radiator. Upon the successful installation, the cooling system will be refilled and verified through operation of the generator. The project is expected to be completed within 90 days after contract award, with work to occur at both the vendor's facility and at Frederick MERS located at 4420 Buckeystown Pike, Frederick MD. Operational hours for this work are defined as 7:30 AM to 3:00 PM EST. The document establishes a clear framework for repair actions necessary for restoring the generator's functionality, reflecting adherence to procedures typical in government RFPs focused on essential public services.
    Lifecycle
    Title
    Type
    RFP--Emergency Generator Repairs - Radiator Replacement--Frederick, MD
    Currently viewing
    Solicitation
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