Sources Sought Notice Chiller Services at PHC
ID: IHS1506004Type: Sources Sought
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICENAVAJO AREA INDIAN HEALTH SVCWINDOW ROCK, AZ, 86515, USA

Original Source

https://sam.gov/opp/8ee1247713cf40a2aee329bdbee07f63/view
Timeline
    Description

    The Department of Health and Human Services, through the Indian Health Service, is seeking qualified contractors to provide chiller services at the Pinon Health Center in Arizona. The primary objective is to replace two defective compressor motors in the facility's 150-ton York chillers to prevent oil contamination in the refrigeration system, ensuring minimal disruption to health center operations. This project is critical for maintaining the functionality of the health center, which serves approximately 35,000 Navajo patients in a rural area. Interested parties must submit their responses, including company qualifications and relevant experience, to Whitney Shorty at whitney.shorty@ihs.gov by the specified deadline, with the contract performance expected to extend through December 31, 2023.

    Point(s) of Contact
    Whitney Shorty
    (928) 725-9806
    whitney.shorty@ihs.gov
    Files
    Title
    Posted
    CHILLER SERVICE replace 2 comp SOW.docx
    The Pinon Health Center requires the replacement of two defective compressor motors in its 150-ton York chillers to prevent oil contamination in the refrigeration system. The project calls for a qualified contractor to provide necessary labor, equipment, and materials, adhering to safety procedures involving refrigerants. Services include isolating power sources, removing and replacing compressors, recharging refrigerant, and conducting leak checks. The work will occur during regular hours, with service tickets and invoices generated after each visit for payment confirmation. Performance is scheduled throughout 2025 at the center's location in Pinon, AZ. Key contacts for the project include Whitney Shorty (Contracting Officer) and Phillip Antonio (Maintenace Supervisor). The contractor must minimize disruption to health center operations, particularly during designated closure hours on Thursdays. Following completion, technical information will be shared with maintenance staff. This RFP outlines clear deliverables and expectations for the successful execution of the repair services.
    IHS IEE Representation Form.pdf
    The Indian Health Service (IHS), under the Department of Health and Human Services, issues this solicitation with a focus on the Buy Indian Act. This document serves as a self-certification form for Offerors to confirm they qualify as an "Indian Economic Enterprise" throughout the offer, contract award, and full performance term. The Offeror must notify the Contracting Officer immediately if eligibility criteria are no longer met at any point. Documentation may be required to confirm eligibility, ensuring compliance with the set-aside or sole source contracts under the Buy Indian Act. False claims can lead to legal penalties. The form requires the Offeror to indicate whether they do or do not meet the definition of an Indian Economic Enterprise, including the name of the business, its ownership details, and the associated tribal entity. This structured approach emphasizes the commitment to supporting Indian-owned businesses within federal procurement processes, ensuring legal accountability while fostering economic opportunities for these enterprises.
    Lifecycle
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    Type
    Sources Sought Notice Chiller Services at PHC
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