Notice of Intent to Sole Source - Centralized Access for Data Exchange (CAFDEx) Program
Type: Special Notice
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA5004 354 CONS PKEIELSON AFB, AK, 99702-2200, USA

NAICS

Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (518210)

PSC

IT AND TELECOM - BUSINESS APPLICATION SOFTWARE (PERPETUAL LICENSE SOFTWARE) (7A21)

Original Source

https://sam.gov/opp/3cdff052232b4b8a8f25ff62efb3d851/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Air Force, has issued a Notice of Intent to Sole Source for the Centralized Access for Data Exchange (CAFDEx) Program, focusing on a web-based system for efficient fuel management within the military. The procurement aims to secure a Software as a Service (SaaS) solution that provides essential tools for Wing Refueling Document Control Officers, enhancing transaction oversight and data accuracy while streamlining fuel management operations. This initiative is critical for maintaining compliance and efficiency in military fuel operations, with a project duration of 12 months and the potential for four additional option years. Interested parties may express their interest and capability by contacting John Fertulus at john.fertulus@us.af.mil or Vanessa Gray at vanessa.gray3@us.af.mil by May 28, 2025, at 1:00 P.M. Alaska Time.

    Point(s) of Contact
    John Fertulus
    (317) 377-3506
    john.fertulus@us.af.mil
    VANESSA M. GRAY
    vanessa.gray3@us.af.mil
    Files
    Title
    Posted
    Salient Characteristics for CAFDEx.pdf
    The CAFDEx Fuel Transaction Program Management (FTPM) focuses on an enterprise, web-based system designed for efficient fuel management within the military. This Software as a Service (SaaS) provides essential tools for Wing Refueling Document Control Officers (WRDCO) to oversee fuel transactions. Key features of the FTPM include real-time command-wide information sharing, historical tracking of actions, intuitive interface for user onboarding, and digital document signing. The system also enhances data accuracy by identifying transaction anomalies, consolidates transaction data for validation, and allows for reconciliations at the fleet level. The anticipated project duration encompasses a 12-month base year, with the possibility of extending through four additional option years. The overarching aim is to streamline fuel management operations and ensure robust transaction oversight, thereby maintaining compliance and efficiency within military fuel operations. This initiative represents a significant commitment to modern technological integration within the government’s operational processes.
    Similar Opportunities
    Combined Request for Information and Synopsis (26-R-0080)
    Buyer not available
    The Department of Defense, through the Defense Logistics Agency (DLA) Aviation at Ogden, UT, is conducting a combined Request for Information and Synopsis (26-R-0080) to identify potential sources for the procurement of aircraft fuel cells. The primary objectives include market research to assess the availability of commercial or non-developmental items that meet the agency's requirements, as well as to enhance small business access to acquisition information and competition in contracting opportunities. The procurement involves an estimated quantity of 16 units of the fuel cell, with a delivery schedule anticipated 14 months after receipt of order. Interested parties should contact Johnny Wakefield at johnny.wakefield.2@us.af.mil by December 11, 2025, to express their interest and capabilities, as this opportunity is not set aside for small businesses and foreign participation at the prime contractor level is not permitted.
    Notice of Intent to Sole Source: Fuel Storage Services at Alamogordo, NM
    Buyer not available
    The Department of Defense, through the Defense Logistics Agency (DLA Energy), intends to award a sole source contract for fuel storage services at Alamogordo, New Mexico, specifically to Jet Epic LLC. The contract will encompass a four-year base period with three additional five-year options, focusing on the receipt, storage, protection, and distribution of Aviation Turbine Fuel (Commercial grade Jet A) via a pipeline system to Holloman Air Force Base. This procurement is critical for ensuring uninterrupted fuel supply to government operations, with an annual throughput requirement of 450,000 barrels and a storage capacity of 120,000 barrels. Interested vendors must submit capability statements by December 19, 2025, at 9:00 am Local Time, to Claude Johnson at Claude.Johnson@dla.mil, as the government will not reimburse for submissions.
    Government-Owned, Contractor-Operated (GOCO) Fuel Storage Services in Vandenberg AFB, CA
    Buyer not available
    The Department of Defense, through the Defense Logistics Agency (DLA) Energy, is seeking qualified contractors to provide Government-Owned, Contractor-Operated (GOCO) fuel storage services at Vandenberg Air Force Base (AFB), California. The procurement encompasses bulk storage services, retail service station support, aircraft services, and comprehensive fuels management, ensuring safe handling, quality control, and accountability of petroleum products. This contract is critical for supporting base operations, airshows, deployments, and other contingencies, with a focus on maintaining environmental safety and operational efficiency. The solicitation is anticipated to be posted in December 2025, with a closing date approximately 45 days thereafter. Interested parties should contact Ayanna Jackson-Charles at Ayanna.Jackson-Charles@dla.mil or Alicia Williams at Alicia.Williams@dla.mil for further information, and must be registered in the System for Award Management (SAM) to participate.
    SPRTA125R00168 (NSN:2915-01-310-2141)
    Buyer not available
    The Department of Defense, through the Defense Logistics Agency (DLA) Aviation at Oklahoma City, is soliciting bids for the procurement of 14 units of Fuel Control (NSN: 2915-01-310-2141) and associated CEMS data. This opportunity is aimed at acquiring new manufacture spares, emphasizing the need for accelerated and consolidated deliveries, with specific requirements against surplus materials. The contract is unrestricted under NAICS code 336412, and offers are due by October 30, 2025, at 3:00 PM, with delivery deadlines set for September 9, 2026, for the fuel controls and September 1, 2026, for the CEMS data. Interested contractors should direct inquiries to the primary contact, Alson Dacalio, at alson.dacalio@us.af.mil or by phone at 405-739-8448, and must comply with various federal regulations regarding labor, environmental protection, and payment submissions.
    Salesforce follow on FOE
    Buyer not available
    The Department of Defense, specifically the Department of the Air Force, is seeking proposals for a follow-on contract related to Salesforce services, as indicated in the Justification notice. The procurement aims to continue the development and support of business application software as a service, which is critical for enhancing IT and telecom capabilities within the department. This opportunity is set to take place in Washington, DC, and is essential for maintaining operational efficiency and effectiveness in the Air Force's IT infrastructure. Interested parties can reach out to Capt Richard Snyder at richard.snyder.12@us.af.mil or Kelante Montgomery at kelante.montgomery@us.af.mil for further details regarding the Fair Opportunity Exception and any associated timelines.
    ESCAPE SaaS Request for Information (RFI)
    Buyer not available
    The Department of Defense, specifically the Department of the Air Force, is conducting a Request for Information (RFI) to identify potential sources for the Enterprise Supply Chain Analysis Planning & Execution (ESCAPE) Software as a Service (SaaS) Follow-on Contract. The primary objective is to procure a product contract that focuses on providing PTC Service Parts Management (SPM) SaaS capabilities for IL5 and IL6, along with additional services for training, analysis, configuration, and Tier 1-3 help desk support. This initiative is crucial for enhancing the Air Force's supply chain management capabilities and ensuring efficient operations. Interested parties are encouraged to respond by 4:00 PM Central Time on December 19, 2025, and should direct inquiries to Matthew Tonay at matthew.tonay.1@us.af.mil or Megan Donaghe at megan.donaghe@us.af.mil.
    Fuel System Component Test Stand
    Buyer not available
    The Department of Defense, specifically the U.S. Air Force, is soliciting proposals from Women-Owned Small Businesses (WOSB) for the provision of a Fuel System Component Test Stand under solicitation FA812526Q0010. The procurement includes the design, installation, calibration, and training associated with the test stand, which is critical for aircraft engine maintenance and repair operations. The contract is structured as a Firm Fixed Price arrangement, with a performance period from January 16, 2026, to January 15, 2028, and proposals are due by December 19, 2025. Interested vendors must have a valid DD2345 and be registered in the JCP Portal to access controlled documents, and they can reach out to Sheridan Robison at sheridan.robison@us.af.mil for further inquiries.
    LTC RFP N0038326R0016
    Buyer not available
    The Department of Defense, through the NAVSUP Weapon Systems Support, is soliciting proposals for the repair and renewal of aircraft fuel tanks under solicitation number N0038326R0016. The procurement involves detailed requirements for configuration management, engineering changes, and adherence to military and commercial standards for preservation, packaging, and marking of the fuel tanks. These components are critical for maintaining the operational readiness of military aircraft, ensuring safety and efficiency in fuel management. Interested parties should note that the response deadline has been extended to December 17, 2025, and can contact John A. Maier at (215) 697-2782 or via email at JOHN.A.MAIER11.CIV@US.NAVY.MIL for further information.
    F-16 Cell, Fuel, Aircraft
    Buyer not available
    The Department of Defense, through the Defense Logistics Agency at DLA Aviation in Ogden, UT, is conducting a Sources Sought notice for the procurement of fuel cells for F-16 aircraft. The primary objective is to gather market research to identify potential sources capable of fulfilling the agency's requirements, while also enhancing small business access and competition in the acquisition process. The procurement involves specific part numbers and an estimated quantity of 20 units, with a delivery schedule set between June and October 2027. Interested parties are encouraged to contact Kody Quayle at kody.quayle@us.af.mil for further information, and must be aware that the qualification process for suppliers may take up to 730 days, with associated costs for testing and equipment potentially reaching $1.25 million.
    FUEL CONTROL,MAIN,T
    Buyer not available
    The Department of Defense, through the Defense Logistics Agency (DLA) Aviation at Ogden, Utah, is soliciting proposals for the procurement of a FUEL CONTROL, MAIN, T (NSN: 2910-01-329-3239 YP), specifically designed for use in military applications. The contract, which is a firm-fixed-price for one unit, requires compliance with various military standards, including AS9100 quality standards and military packaging regulations, ensuring that the product meets stringent safety and operational requirements. This procurement is critical for supporting Foreign Military Sales (FMS) and maintaining the operational readiness of defense systems. Interested parties must submit their quotations by January 5, 2026, and can contact Michelle L Parker at mcihelle.parker.2@us.af.mil or 385-519-8190 for further information.