6525--Varian Software Service Agreement (SSA) (VA-24-00080875)
ID: 36C10B25Q0153Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFTECHNOLOGY ACQUISITION CENTER NJ (36C10B)EATONTOWN, NJ, 07724, USA

NAICS

Software Publishers (513210)

PSC

IMAGING EQUIPMENT AND SUPPLIES: MEDICAL, DENTAL, VETERINARY (6525)

Original Source

https://sam.gov/opp/a2e235e1226b41df9c17749860ecb9f3/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking a sole-source contract for a Varian Software Service Agreement (SSA) to provide essential software maintenance, upgrades, and support for the Varian software systems utilized in the Radiation Oncology Department at the St. Louis VA Health Care System. This contract aims to ensure operational efficiency in cancer treatment management, covering services such as software license renewals, technical support, and hardware refresh for workstations, with a base period of 12 months and four additional option periods. The Varian software, including ARIA and Eclipse, is critical for managing cancer treatment processes, and the contract emphasizes compliance with federal accessibility and energy efficiency standards. Interested parties can contact Contract Specialist Abigail Hoeppner at abigail.hoeppner@va.gov or by phone at 848-377-5269 for further details.

    Point(s) of Contact
    Abigail HoeppnerContract Specialist
    (848) 377-5269
    abigail.hoeppner@va.gov
    Files
    Title
    Posted
    36C10B25Q0153.docx
    The document outlines a Request for Quote (RFQ) for a Varian Software Service Agreement (SSA) issued by the Department of Veterans Affairs. This sole-source contract aims to provide software maintenance, upgrades, and support for the Varian software systems utilized in the Radiation Oncology Department at the St. Louis VA Health Care System. The agreement covers services necessary to ensure operational efficiency in cancer treatment management, including the use of Varian Aria and Eclipse software systems. The contract will span a base period of 12 months with four additional option periods, and will include tasks such as software license renewals, technical support, and hardware refresh for workstations. Systems must comply with federal accessibility and energy efficiency standards. The contractor must provide timely service and remote support while ensuring data protection measures are in line with VA regulations. Key points include maintenance tasks, software upgrades, required training, and specific data security obligations. The document emphasizes the necessity of ongoing service to maintain compliance and operational standards within the VA's radiation oncology services, illustrating the government's continuing investment in veteran healthcare technology.
    36C10B25Q0153 0001.docx
    The document outlines Amendment 0001 to Solicitation 36C10B25Q0153 for the "Varian Software Service Agreement (SSA)" managed by the Department of Veterans Affairs (VA). The amendment serves to update pricing schedules and clauses, adding a new compliance stipulation per Executive Order 13899. This SSA aims to renew software licenses and provide technical support for essential radiation oncology software, including Varian Aria and Eclipse, ensuring operational efficiency and compliance within the St. Louis VA Health Care System. The contract spans a base period of 12 months with four optional extensions, emphasizing the importance of continuous software maintenance, compliance with accessibility standards, and adherence to regulatory requirements. The document covers specific product requirements, software maintenance obligations, and compliance with federal laws, including Section 508 for accessibility, ensuring technology utilized in patient treatment is up-to-date and accessible. Key contacts for the solicitation and further communication are provided, highlighting the collaborative role of various stakeholders in the contract process. This amendment reflects the VA's commitment to enhancing cancer treatment capabilities through advanced software solutions while ensuring compliance with federal regulations.
    JA Varian SSA - 12.20.2024 Signature - Redacted.pdf
    The Department of Veterans Affairs (VA) is pursuing a sole source contract with Varian Medical Systems, Inc. for software, hardware, maintenance, and training support related to their TrueBeam Linear Accelerator radiotherapy system at the Saint Louis VA Health Care System. The proposed Varian Software Support Agreement will cover necessary software upgrades, training, technical support, and a workstation refresh essential for managing cancer treatment processes. The contract includes a 12-month base period and four optional periods. Justification for this sole source award stems from Varian being the exclusive manufacturer of the required Linac equipment, with proprietary software solutions (ARIA and Eclipse) crucial for operational efficiency. Market research revealed no alternative providers that could meet VA’s specific needs without requiring complete equipment replacement. The necessity for timely software updates is underscored to maintain patient care without performance issues. The VA intends to synopsize the proposed sole source action publicly as per regulations while exploring further market opportunities to enhance competition in the future. This acquisition is vital for maintaining compliance and ensuring ongoing effective cancer treatment for veterans.
    National BAA Signed Jan23.pdf
    Lifecycle
    Title
    Type
    6525--Varian Software Service Agreement (SSA) (VA-24-00080875)
    Currently viewing
    Combined Synopsis/Solicitation
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