6525--Varian Software Service Agreement (SSA) (VA-24-00080875)
ID: 36C10B25Q0153Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFTECHNOLOGY ACQUISITION CENTER NJ (36C10B)EATONTOWN, NJ, 07724, USA

NAICS

Software Publishers (513210)

PSC

IMAGING EQUIPMENT AND SUPPLIES: MEDICAL, DENTAL, VETERINARY (6525)

Original Source

https://sam.gov/opp/f88d462b65e04d06bcdc964bf9d5165a/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking a sole-source contract for a Varian Software Service Agreement (SSA) to provide essential software maintenance, upgrades, and support for the Varian software systems utilized in the Radiation Oncology Department at the St. Louis VA Health Care System. This contract aims to ensure operational efficiency in cancer treatment management, covering services such as software license renewals, technical support, and hardware refresh for workstations, with a base period of 12 months and four additional option periods. The Varian software, including ARIA and Eclipse, is critical for managing cancer treatment processes, and the contract emphasizes compliance with federal accessibility and energy efficiency standards. Interested parties can contact Contract Specialist Abigail Hoeppner at abigail.hoeppner@va.gov or by phone at 848-377-5269 for further details.

    Point(s) of Contact
    Abigail HoeppnerContract Specialist
    (848) 377-5224
    Abigail.Hoeppner@va.gov
    Files
    Title
    Posted
    36C10B25Q0153.docx
    The document outlines a Request for Quote (RFQ) for a Varian Software Service Agreement (SSA) issued by the Department of Veterans Affairs. This sole-source contract aims to provide software maintenance, upgrades, and support for the Varian software systems utilized in the Radiation Oncology Department at the St. Louis VA Health Care System. The agreement covers services necessary to ensure operational efficiency in cancer treatment management, including the use of Varian Aria and Eclipse software systems. The contract will span a base period of 12 months with four additional option periods, and will include tasks such as software license renewals, technical support, and hardware refresh for workstations. Systems must comply with federal accessibility and energy efficiency standards. The contractor must provide timely service and remote support while ensuring data protection measures are in line with VA regulations. Key points include maintenance tasks, software upgrades, required training, and specific data security obligations. The document emphasizes the necessity of ongoing service to maintain compliance and operational standards within the VA's radiation oncology services, illustrating the government's continuing investment in veteran healthcare technology.
    36C10B25Q0153 0001.docx
    The document outlines Amendment 0001 to Solicitation 36C10B25Q0153 for the "Varian Software Service Agreement (SSA)" managed by the Department of Veterans Affairs (VA). The amendment serves to update pricing schedules and clauses, adding a new compliance stipulation per Executive Order 13899. This SSA aims to renew software licenses and provide technical support for essential radiation oncology software, including Varian Aria and Eclipse, ensuring operational efficiency and compliance within the St. Louis VA Health Care System. The contract spans a base period of 12 months with four optional extensions, emphasizing the importance of continuous software maintenance, compliance with accessibility standards, and adherence to regulatory requirements. The document covers specific product requirements, software maintenance obligations, and compliance with federal laws, including Section 508 for accessibility, ensuring technology utilized in patient treatment is up-to-date and accessible. Key contacts for the solicitation and further communication are provided, highlighting the collaborative role of various stakeholders in the contract process. This amendment reflects the VA's commitment to enhancing cancer treatment capabilities through advanced software solutions while ensuring compliance with federal regulations.
    JA Varian SSA - 12.20.2024 Signature - Redacted.pdf
    The Department of Veterans Affairs (VA) is pursuing a sole source contract with Varian Medical Systems, Inc. for software, hardware, maintenance, and training support related to their TrueBeam Linear Accelerator radiotherapy system at the Saint Louis VA Health Care System. The proposed Varian Software Support Agreement will cover necessary software upgrades, training, technical support, and a workstation refresh essential for managing cancer treatment processes. The contract includes a 12-month base period and four optional periods. Justification for this sole source award stems from Varian being the exclusive manufacturer of the required Linac equipment, with proprietary software solutions (ARIA and Eclipse) crucial for operational efficiency. Market research revealed no alternative providers that could meet VA’s specific needs without requiring complete equipment replacement. The necessity for timely software updates is underscored to maintain patient care without performance issues. The VA intends to synopsize the proposed sole source action publicly as per regulations while exploring further market opportunities to enhance competition in the future. This acquisition is vital for maintaining compliance and ensuring ongoing effective cancer treatment for veterans.
    National BAA Signed Jan23.pdf
    Lifecycle
    Title
    Type
    6525--Varian Software Service Agreement (SSA) (VA-24-00080875)
    Currently viewing
    Combined Synopsis/Solicitation
    Similar Opportunities
    DA10--26-SW0032 NewEra (SW5027, SW5028)-Recompete (Renewal) (VA-26-00000289)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking a sole-source, firm-fixed-price contract for the renewal of NewEra software licenses and maintenance support, specifically for the NewEra Stand Alone Environment (SAE) and Image Focus Core (IFO) Subsystem software. This procurement is critical for maintaining the VA's IBM z/OS and IBM z16 mainframe environment, which supports essential applications such as the Financial Management System and Benefits Delivery Network. The contract, valued at $45,330.39, includes a 12-month base period and four 12-month option periods, with a requirement for 24/7 technical support and compliance with Section 508 accessibility standards. Interested parties can contact Contract Specialist Edward Olivo-Cruz at Edward.Olivo-Cruz@va.gov or by phone at 848-377-5099, with responses due by December 29, 2025, at 12:00 PM Eastern Time.
    J065--Omnicell IVX Rx Framework Interface/IVX Vista Interface DSS Omnicell
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Network Contracting Office 16, intends to award a sole-source contract to Omnicell, Inc. for maintenance and repair services on the existing Omnicell IVX Workflow Management System at the Central Arkansas Veterans HealthCare System in Little Rock, AR. This procurement aims to secure a firm fixed price contract covering a base year plus four option years for software maintenance and support, which includes bug fixes, minor upgrades, and telephone support. The Omnicell IVX system is critical for managing workflow in healthcare settings, particularly for military veterans, and the contract is justified as Omnicell, Inc. is the only vendor capable of providing these specialized services. Interested parties may submit letters of interest demonstrating their technical expertise by December 29, 2025, to the Contracting Officer, Joseph Warren, at joseph.warren@va.gov.
    DA01--Brillians Software Licensure (VA-26-00025640)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the G.V. Sonny Montgomery VA Medical Center, is seeking to award a firm fixed price sole-source contract to SupraVISTA Medical DSS, LLC for the procurement of Brillians Software Licensures. This opportunity is outlined in a Sources Sought Notice and is intended for informational and planning purposes only, indicating that the VA is not currently soliciting competitive quotes or proposals. The software is crucial for the operations of the Veterans Integrated Service Networks (VISN) 16 Clinical Informatics, supporting their IT and telecom business application needs. Interested parties must submit their responses by 2:00 PM CST on November 7, 2025, to Contract Specialist Jennifer McCloud at Jennifer.McCloud@va.gov, with the NAICS code for this procurement being 511210, which has a size standard of $47 million.
    J065-- Service Contract for Bruker
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking a service contract for Bruker equipment, specifically through a sole source justification. This procurement aims to secure maintenance and repair services for government-owned medical, dental, and veterinary equipment, ensuring operational efficiency and compliance with health standards. The contract is critical for maintaining the functionality of specialized equipment used in veteran care. Interested parties can reach out to Contract Specialist Lesley Kitchen at lesley.kitchen@va.gov or by phone at 972-708-0818 for further details regarding this opportunity.
    J065--Software Evolution Services for Philips Equipment
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors to provide Software Evolution Services (SES) for Philips medical equipment at the VA Sierra Nevada Health Care System. The procurement aims to identify capable providers who can deliver comprehensive software repairs, loaner devices, and ongoing support for Philips Central Monitoring, Telemetry, and Patient Monitoring equipment, with a focus on compliance with FDA and NFPA 99 standards. This contract is critical for ensuring the functionality and reliability of medical equipment used in patient care, emphasizing the need for OEM-certified staff with at least two years of experience and a 24/7 customer support center. Interested parties must submit their capability statements by December 30, 2025, to the Contracting Officer, Larry Facio, at larry.facio@va.gov.
    6525--SEP 2025 Equipment Only Consolidation
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for the "SEP 2025 Equipment Only Consolidation" contract, specifically aimed at procuring medical imaging equipment and related services. This procurement encompasses a variety of medical devices, including but not limited to MRI systems, ultrasound units, and radiographic equipment, which are essential for enhancing diagnostic capabilities and improving healthcare delivery to veterans. The contract is unrestricted, with a due date for offers set for January 14, 2026, at 11:59 PM CST, and interested vendors can direct inquiries to Contracting Officer Teresa Rogofsky at teresa.rogofsky@va.gov. The solicitation includes detailed specifications and requirements, emphasizing compliance with security standards and the need for comprehensive training and support services.
    Medical Physicist and Radiation Safety Officer
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors to provide medical physicist services and serve as a Radiation Safety Officer (RSO) for the Central Alabama Veterans Health Care System (CAVHCS). The contract will cover a base year from August 15, 2026, to August 14, 2027, with four additional one-year options, focusing on the testing and certification of imaging equipment, compliance evaluations for various medical imaging modalities, and the development of safety programs. This procurement is crucial for ensuring the safety and efficacy of diagnostic radiology, CT, MRI, and nuclear medicine equipment, adhering to federal laws and VA policies. Interested parties, particularly Service-Disabled Veteran-Owned Small Businesses (SDVOSBC), should contact Jacob A Tackett at Jacob.Tackett@va.gov or call 706-469-0691 for further details.
    Physician Scheduling Software
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for a web-based Physician Scheduling Software for the Puget Sound VA Health Care System. The software must support 45 annual licenses and provide training and 24/7 support for managing various medical providers' on-call, clinic, rotation, and shift schedules, with the current system, Amion for Enterprises+, serving as a benchmark for evaluation. This procurement is critical for enhancing scheduling efficiency within the healthcare system, and the contract will span a base year from January 1, 2026, to December 31, 2026, with two optional years following. Interested vendors must submit their quotes via email to Amy Kuczajda at Amy.Kuczajda@va.gov by 3 PM MST on December 23, 2025, adhering to the specified FAR and VAAR clauses regarding compliance and electronic payment.
    36C25626Q0231 Medical Physicist and Radiation Safety Officer Services
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Network Contracting Office 16, is seeking proposals for Medical Physicist and Radiation Safety Officer Services under solicitation number 36C25626Q0231. The contractor will be responsible for providing comprehensive management, supervision, and execution of services related to annual compliance testing of diagnostic radiological equipment across multiple locations, including Biloxi, MS, and surrounding areas. This contract is crucial for ensuring the safety and compliance of medical imaging systems used in the Gulf Coast Veterans Health Care System, with a base period from April 1, 2026, to March 31, 2027, and four optional one-year ordering periods. Interested offerors must submit their quotes via email to Contract Specialist Tiffany Lee-Franklin by December 19, 2025, at 4:00 PM CST, and must be certified as a Service-Disabled Veteran-Owned Small Business (SDVOSB) at the time of submission.
    J065--RFI/SSN- Maintenance and services for government Steris Sterilization CAVHS
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Network Contracting Office 16, is seeking qualified contractors to provide maintenance and services for Steris Sterilization units at the Central Arkansas Veterans Healthcare System (CAVHS) in Little Rock, Arkansas. The procurement requires contractors to supply all necessary labor, tools, materials, OEM-certified personnel, and equipment for installation, maintenance, calibration, inspections, and repairs, with a focus on ensuring compliance with safety standards and timely service response. This opportunity is critical for maintaining the operational efficiency of sterilization equipment essential for healthcare services, and the government anticipates a competitive, firm fixed-price contract with a one-year term and four option years. Interested parties must submit their responses, including company details and qualifications, by December 19, 2025, to Contracting Officer Anthony Marion at anthony.marion2@va.gov.